36C24423Q0144.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24423Q0144.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2022-08 effective 28 October 2022, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is 100% set-aside small business (SB). The NAICS Code is 541620 – Environmental Consulting Services and the business size standard is $16.5 million.

The Contracting Office is seeking to establish an Indefinite Delivery Indefinite Quantity Contract for Industrial Hygiene services to support the Veterans Healthcare Administration’s Philadelphia VAMC. The Contractor shall furnish all necessary labor, materials, sampling, equipment, and supervision to perform the required Industrial Hygiene Services for the VAMC in accordance with the following: the contractual SOW; federal, state, local laws; VA Master Specifications and all clauses and provisions of this solicitation.

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract. A copy of the current Wage Determination is included with this solicitation.

The attached schedule covers the period of performance for this contract. The estimated quantities are based on recent history and potential remediation scope of work. The quantities are not guaranteed and due to the unpredictable nature of the workload could vary significantly from the actual purchased quantities. The unit costs entered in the attached table by the quoter shall become the unit costs used during the duration of the contract.

Any award resulting from this solicitation will be issued on a Standard Form 1449. The anticipated contract type is Indefinite Delivery Indefinite Quantity.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-1(k). Registration may be done online at: https://beta.sam.gov

Contractors are advised that all questions concerning this solicitation shall be sent in writing to the Contracting Office at NCO 4. No questions will be answered after 11/30/22 at 10:00 AM EST. Questions shall be sent via email to Nicholas Guzenski at nicholas.guzenski@va.gov.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

https://www.acquisition.gov/browse/index/far https://beta.sam.gov/ mailto:nicholas.guzenski@va.gov

1) Quotes shall be submitted through email only. Multiple emails are allowable if necessary due to document size limitations.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. The Sections must be clearly identified as described below (either as the title of the document or on the actual document).

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory. Page limit: None. Please be advised that this Section is not sent for technical evaluation.

1) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a narrative regarding subcontractors and a detailed description of how the offeror plans to adhere to the requirements of 13 CFR § 125.6. This narrative shall describe what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and UEI. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination.

C. Section II Technical Please Note this section is not sent for Technical Evaluation. Page limit:

20 pages including any coversheets and table of contents. Certifications are not included in the page count.

1) Vendors shall provide a detailed narrative which fully demonstrates how the offeror will meet the requirements found in the Statement of Work (SOW). A cut and paste of the SOW as the offeror’s response is not an acceptable response. The quoter shall provide narratives for at least three similar projects in scope and scale completed within the last 3 years.

2) The contractor is required to provide a statement that all personnel performing on this contract meet the certifications and requirements outlined in the SOW for Pennsylvania and the City of Philadelphia.

3) The prime contractor shall submit proof of City of Philadelphia Certifications for Asbestos Project Inspection and Investigation with the quote. The prime contractor is required to hold the certification. Failure to provide these documents with the quote submission will result in the quote being deemed non-responsive.

D. Section III Redacted Technical Redacted copy of Section II. Page limit: 10 pages including any coversheets or table of contents. Page count does not include certifications.

http://www.sam.gov/

The redacted copy is the document that will be sent to the technical evaluators for the technical evaluation. The redaction should eliminate any identifying data. The purpose of the redaction is an attempt to hold an unbiased evaluation.

E. Section IV Price. No page limit. Please note, this section is not sent to the technical evaluators.

1) Quoters are required to complete the attached Pricing Worksheet by filling in the price per unit and extended price column. DO NOT EDIT THE SHEET. Failure to comply with these instructions may result in the quote being removed from consideration.

2) Quoters are to supply a listing of standard tests and prices for CLIN 0028. This standard price sheet will be incorporated into the contract and used to price tests not elsewhere listed.

3) Quoters may submit additional pricing information, but items E. 1 and E. 2 above are required. Failure to submit the required items may result in the quote being deemed non-responsive.

II. Evaluation of Quotations

Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on an acceptable/unacceptable basis. Award will be made to the responsible quoter who is compliant with solicitation, technically acceptable, and provides the lowest reasonable price inclusive of options in accordance with the schedule.

36C24423Q0144

Table of Contents

A.1 CONTRACT ADMINISTRATION DATA

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

A.2A STATEMENT OF WORK

A.3 52.216-18 ORDERING (AUG 2020)

A.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

A.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

A.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

A.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

A.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

A.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

A.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

A.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2022) (JUL 2020) (DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.3 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022) (JUL 2020)

(DEVIATION)

A.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

1010 Delafield Rd

Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] IAW the SOW and CLINs

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

A.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0.00

See attached Pricing Worksheet

GRAND TOTAL ___________

A.2A STATEMENT OF WORK

Corporal Michael J Crescenz Veterans Affair Medical Center 3900 Woodland Ave

Philadelphia, PA 19104 Statement of Work for Environmental & Industrial Hygiene Services

1. Asbestos, Lead, and Mold Identification and Abatement

1.1 The purpose of this contract is for the contractor to assure quality; adhere to the specifications; resolve problems; prevent the spread of contamination beyond the regulated area; and assure clearance at the end of the project. In addition, the contractor’s responsibilities shall include performing the final inspection and testing to determine whether the regulated area or building has been adequately decontaminated.

1.2 All air monitoring is to be done utilizing PCM (Point Count Method)/TEM (Transmission Electron Microscopy). Contractor shall provide a Certified Industrial Hygienist (CIH), AND/OR Industrial Hygiene Technician (IHT) as required for the VA Healthcare System.

1.3 The Contractor shall provide the Government with professional Industrial Hygienist (IH) services to be performed as needed. This will include conducting onsite inspections, abatement monitoring, specification development, qualitative and quantitative exposure assessments for occupational and environmental hazards and other IH services as outlined below.

1.4 The Contractor shall provide all necessary labor, materials, equipment, and supervision to perform services including, but not limited to, evaluating air and bulk samples for asbestos, mold, or lead in accordance with federal, state, local laws, VHA Directive 7714, and with the VA Master Specifications.

1.5 The Contractor shall provide bulk and air sampling for positive identification of Asbestos- Contaminated Elements (ACE), Asbestos Containing Material (ACM), mold and lead.

This contract will run concurrently with similar contracts for abatement services. The IH services Contractor shall provide services in support of abatement projects from investigation to design through construction and final clearance for ACE and/or ACM to be removed or affected by the construction project. Service on this contract will include on call Industrial Hygiene Services and Emergency On Call Services.

1.6 All procedural guides, reference materials, and program documentation for the project and other Government applications will also be provided on an as-needed basis. The Contractor shall request other Government documentation deemed pertinent to the work accomplishment directly from the Government officials with whom the Contractor has contact. The Contractor shall consider the COR as the final source for needed Government documentation when the Contractor fails to secure the documents by other means. The Contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.

1.7 Services to be performed at the following location(s):

Corporal Michael J. Crescenz VA Medical Center

3900 Woodland Ave, Philadelphia, PA 19104

U.S. Dept. Of Veteran Affairs Community Living Center 3461 Civic Center Blvd, Philadelphia, PA 19104

1.7.1 The CMCVAMC currently operates about thirteen offsite locations throughout the greater Philadelphia region all within approximately 90 minutes of the CMCVAMC. While it is expected that most of the work will take place at the addresses listed above the contractor may be requested to perform work at one of our offsite locations including:

Outpatient Clinics

- Burling County CBOC (642GA) 3000 Lincoln Drive East, Suite E Marlton, NJ 08053-1500

- Camden VA Outpatient Clinic (642GF) 300 Broadway, Suite 103 Camden, NJ 08103-1210

- Veteran Health Clinic at Gloucester County (642GD) 211 County House Road Sewall, NJ 08080-2525

- Victor J Saracini VA Outpatient Clinic (Montgomery County)

(642GC)

433 Caredean Dr.

Horsham, PA 19044-1396

- West Philadelphia VA Clinic (642GH) 232 Market Street, Suite 100 Philadelphia, PA 19139

- VHA Dialysis Center (642QA) 4219 Chestnut Street Philadelphia, PA 19104

- Philadelphia Multi-Service Center (Philadelphia County) (642QB) 213-217 North 4th Street Philadelphia, PA 19106

Residential Rehab Treatment Facilities

- Snyder House (642BU) 1425 Snyder Avenue Philadelphia, PA 19145

Annexes

- 4100 Chester Annex

4100 Chester Avenue Philadelphia, PA 19145

- DOW Administration Annex 100 South Independence Mall West, Suite 550 Philadelphia, PA 19106

Vet Centers

- Bucks County Vet Center (238V)

2 Canal’s End Road, Suite 201B Bristol, PA 19007

- Norristown/Montgomery County Vet Center (239V) 320 E. Johnson Highway, Suite 201 Norristown, PA 19401

- Philadelphia Vet Center (210V) 801 Arch Street, Suite 502 Philadelphia, PA 19107

- Northeast Philadelphia Vet Center (219V) 101 E Olney, Suite C-7 Philadelphia, PA 19107

Police Training Facility

- Delaware County Emergency Services Training Center

1600 con Hook Rd Sharon Hill, PA 19079

1.7.2 It may be necessary to add or remove facilities over the life of this contract. Such additions or removals shall be made by bilateral modification.

2. TASKS:

2.1 On Call Industrial Hygiene Services:

2.1.1 The Contractor shall furnish all necessary labor, materials, sampling, equipment, and supervision for IH Services required for ACE and ACM, mold, and lead abatement work in accordance with federal, state, local laws and with the VA (Veterans Affairs) Master Specifications. Services will be requested by the Contracting Officer’s Representative (COR), through the Contracting Officer (CO) in the form of written Task Order specifying the type, timeframe, and quantity of removal. Non-emergency requests for service shall be completed within 10 calendar days from the date of Task Order award during the normal duty hours of Monday- Friday 7:00am - 4:30pm excluding federal holidays or as otherwise agreed to by the

COR.

2.1.2 The Government will retain a contractor to perform abatement in a separate procurement action. The contractor shall review and advise the Government on technical and procedural adequacy of all abatement project submittals and other contract documentation, monitor and inspect abatement contractor's work, perform necessary sampling during removal work, and provide all other Industrial Hygiene Services associated with ACE, ACM, mold, and lead abatement or removal work.

2.1.3 The Contractor will establish background levels before abatement begins by collecting background samples. Retain samples for possible TEM analysis. The Contractor will perform continuous air monitoring, inspection, and testing outside the regulated area during actual abatement work to detect any faults in the regulated area isolation and any adverse impact on the surroundings from regulated area activities. The Contractor will perform, in the presence of the VA representative, final inspection and testing of a decontaminated regulated area at the conclusion of the abatement to certify compliance with all regulations and VA requirements/specifications listed in this SOW. The Contractor will issue a certificate of decontamination for each regulated area and project report. The IH shall monitor and log daily activity of the abatement contractor in accordance with VA and OSHA (Occupational Safety Health Administration) specifications.

2.2 Emergency On Call Services: The scope of the contract is for Industrial Hygiene (IH) Services that coincide with emergency repairs. Emergency service requests will be limited in nature applying to only a fiber release of ACM or ACE, lead, or mold with completion of the work within 24 hours of Task Order award. For emergency Task Orders, the contractor shall arrive on site no later than six (6) hours after Task Order issue by the CO. Emergency IH require the contractor to complete services within 24 hours of initial request. IH Services for these types of projects include background air sampling, air monitoring during abatement and final air sample clearances. The contractor shall review and advise the Government on technical and procedural adequacy of all abatement project submittals and other contract documentation, monitor and inspect abatement contractor's work, perform necessary sampling during removal work, and provide all other Industrial Hygiene Services associated with ACE, ACM, mold, and lead abatement or removal work. The IH shall monitor and log daily activity of the abatement contractor in accordance with VA and OSHA specifications.

3. DELIVERABLES:

3.1 Asbestos Report Deliverables –

• Asbestos test results shall be reported in units of fibers/cubic centimeter (f/cc).

• All laboratory analysis reports shall be signed by the laboratory technician and provided to the VA.

• Upon completion of work, the IH shall provide the VA with a Final Clearance Inspection documentation along with clearance air monitoring results.

• Final clearance checklist shall include all requirements of EPA (Environmental Protection

Agency) final clearance.

• Reports and Certificates of Decontamination shall be provided to the COR and

Contracting Officer within 30 days of physical completion.

3.2 Lead and Mold Deliverables -

• All laboratory analysis results shall be signed by the laboratory technician and provided to the VA.

• Results shall be provided to the COR and Contracting Officer within 30 days of physical completion.

4. MINIMUM QUALIFICATIONS: Prime contractor personnel shall meet the following minimum qualifications for Pennsylvania depending on where the work is to be performed:

4.1 Certification as Certified Industrial Hygienist (CIH)

• American Board of Industrial Hygiene Certification

• Asbestos Project Design License

• Asbestos Inspector License

• Asbestos Management Planner License

• Asbestos Supervisor or Worker License

• Lead Risk Assessor License (recommended)

• Mold inspection experience (certification recommended)

• City of Philadelphia Asbestos Investigator License

• City of Philadelphia Asbestos Project Inspector

• Asbestos Project Monitor License

• Certified Safety Professional (CSP)

4.2 Industrial Hygienist

• Asbestos Inspector License

• Asbestos Management Planner License

• Asbestos Supervisor or Worker License

• NIOSH 582 course or equivalent (if reading own slides)

• Participate in the AIHA Asbestos Analysis Registry or participate in the

Proficiency Analytic Testing program of AIHA for fiber counting quality control assurance if reading onsite

• Lead Risk Assessor

• Mold inspection experience

• Certifications from American Industrial Hygienists Association (AIHA).

• OSHA certifications meeting requirements as asbestos abatement contractor supervisor.

• City of Philadelphia Asbestos Investigator License

• City of Philadelphia Asbestos Project Inspector

• Asbestos Project Monitor

5. CONTRACT REQUIREMENTS:

5.1 All contractors performing work under this contract must comply with all requirements in the references below:

A. VHA Directive 7714

B. Policy EC-051 Safety and Health During Construction a. TB testing is required.

C. Master Construction Specifications

a. 010110 Medical Center Requirements

b. 013526 Safety Requirements

c. Occupational Safety and Health Administration (OSHA) 29 CFR Part 1926

Occupational Safety and Health Regulations for Construction

d. 40 CFR Part 260 - Hazardous Waste Management System: General

e. 40 CFR Part 261 - Identification and Listing of Hazardous Waste

f. 40 CFR Part 262 - Standards Applicable to Generators of Hazardous

Waste.

g. 40 CFR Part 263 - Standards Applicable to Transporters of Hazardous

Waste

h. 40 CFR Part 264 - Standards for Owners and Operations of Hazardous

Waste Treatment, Storage, and Disposal Facilities

i. 40 CFR Part 265 - Interim Status Standards for Owners and Operators of

Hazardous Waste Treatment, Storage, and Disposal Facilities

j. 40 CFR Part 268 - Land Disposal Restrictions

k. 49 CFR Part 172 - Hazardous Material Table, Special Provisions, Hazardous Material Communications, Emergency Response Information, and Training Requirements, and Security Plans

l. VHA Directive 7701 Comprehensive Occupational Safety and Health Program

m. VHA Directive 7702 Industrial Hygiene Exposure Assessment Program

n. VA Master Specification 02 82 11: Traditional Asbestos Abatement

o. VHA Directive 7714 Asbestos Management Program

p. The City of Philadelphia and Air Management Services

q. Asbestos Hazard Emergency Response Act (AHERA), and the Asbestos

School Hazard Abatement Reauthorization Act (ASHARA)

r. 29 CFR 1910.1001 Asbestos, and 29 CFR 1926.1101 Asbestos in

Construction

5.2 The following list of Master Construction Specifications contains the unedited chapters that will be customized for projects at the VAPHS. The IH Contractor and testing laboratory shall apply these specifications to the abatement designs and construction projects at the facility as contracted through Task Orders.

A. 015719 Temporary Environmental Controls

B. 017419 Construction Waste Management

C. 028211 Traditional Asbestos Abatement

D. 02821313 Glovebag Asbestos Abatement

E. 02821319 Asbestos Floor Tile and Mastic Abatement

F. 02833313 Lead Based Paint Removal and Disposal

5.3 MONITORING, INSPECTION AND TESTING BY CONTRACTOR IHT/CIH:

5.3.1 The Contractor’s CIH is responsible for managing all monitoring, inspections, and testing required by these specifications, as well as all regulatory requirements adopted by these specifications. The CIH is responsible for the continuous monitoring of all subsystems and procedures which could affect the health and safety of the Contractor’s personnel. Safety and health conditions and the provision of those conditions inside the regulated area for all persons entering the regulated area is the exclusive responsibility of the Contractor/Competent Person.

5.3.2 The person performing the personal and area air monitoring inside the regulated area shall be an IH Technician, who shall be trained and shall have specialized field experience in sampling and analysis. The IH Technician shall have successfully completed a NIOSH 582 (National Institute for Occupational Safety and Health) Course or equivalent and provide documentation. The IH Technician shall participate in the AIHA (American Industrial Hygiene Association) Asbestos Analysis Registry or participate in the Proficiency Analytic Testing program of AIHA for fiber counting quality control assurance. The IH Technicians and other contractor staff shall have all certifications and licenses required to perform all work in compliance with all federal, state, and local requirements. The IH Technician shall have five years’ experience managing abatement projects, collecting personal and area samples as well as responsibility for documentation on substantially similar projects in size and scope.

5.3.3 Analysis of samples shall be performed by persons or laboratories with proficiency demonstrated by current successful participation in a nationally recognized testing program such as the National Voluntary Laboratory Accreditation Program (NVLAP) or the Round Robin for bulk samples administered by the American Industrial Hygiene Association (AIHA). The VA reserves the right to review and approve the accreditations of all sub contracted labs performing work under this contract.

5.3.4 A daily log shall be maintained by the CIH or IH Technician, documenting all OSHA requirements for air personal monitoring for asbestos in 29 CFR 1926.1101(f),

(g) and Appendix A. This log shall be made available to the VA representative and the CIH upon request, electronically in pdf format. The log will contain, at a minimum, information on personnel or area samples, other persons represented by the sample, the date of sample collection, start and stop times for sampling, sample volume, flow rate, fibers/cc, floorplan, and sketch of the work area. Sketches will include the number of air filtration devices and their locations, containment barriers, and general floor plan.

The VA will provide template for the daily log which will be used unless otherwise agreed in writing by the COR.

5.3.5 The CIH shall collect and analyze samples for each representative job being done in the regulated area, i.e., removal, wetting, clean-up, and load-out. No fewer than two personal samples per shift shall be collected and one area sample per 1,000 square feet of regulated area where abatement is taking place and one sample per shift in the clean room area shall be collected. In addition to the continuous monitoring required, the CIH will perform inspection and testing at the final stages of abatement for each regulated area as specified in the CIH responsibilities. Additionally, the CIH will monitor and record pressure readings within the containment daily and document containment negative pressure readings at least twice per hour until the end of a shift and submit the data in the daily report to the COR.

5.3.6 Contractor will have a OmniGuard 5 Differential Pressure Monitor or similar pressure monitor with digital screen and capability record pressure readings every 15 minutes on thermal paper. This monitor will be used to monitor negative pressure within the containment and confirm the accuracy of the abatement contractor’s manometer.

6. Industrial Hygiene Qualitative and Quantitative Exposure Assessments

6.1 Providing VHA employees a safe work environment for its patients and employees is paramount. To that end, VHA requires a comprehensive library of workplace industrial hygiene exposure assessments to aid VA Medical Centers in efficiently managing industrial hygiene programs and effectively control occupational exposure risks. A thorough understanding of VA Medical Center workplace exposures allows Industrial Hygienists to prioritize to protect and manage exposure related risks. Qualitative and Quantitative exposure assessments must be conducted in all workplaces so that job/process exposure profiles can be developed, and similar exposure groups can be identified. This effort will increase the speed and efficiency with which field based Industrial Hygienists can accurately identify and protect employees from potential workplace occupational chemical, physical and biological exposures.

6.2 The Contractor will conduct Qualitative and Quantitative Exposure Assessments for CMCVAMC. The assessments will be managed by a Certified Industrial Hygienist (CIH) and may be conducted by Industrial Hygiene (IH) technicians. The exposure assessment will identify, collect and organize the chemical, physical, and biological exposures at the facility and will be documented as a complete basic characterization of all workplace tasks involving occupational hazards.

6.3 Once the basic characterization is complete, the CIH will make professional judgements on if the exposures are acceptable, not acceptable, or uncertain.

6.4 Unacceptable and uncertain exposures will be accompanied by a recommendation for exposure controls, interim controls, and/or further information gathering or quantitative exposure assessments. The contractor will develop technical guides that summarize the quantitative EA sampling strategies used to collect the meaningful exposure data. The contractor will supply their own IH equipment and will utilize an accredited laboratory to perform analysis of air or environmental samples. The IH team will utilize VHA forms which will be included with all awarded task orders unless otherwise approved by the COR in writing who will review all proposed templates from the vendor.

6.5 Additional qualitative and quantitative exposure assessments may be requested as needed to meet the needs of the facility. This may include additional work beyond the base assessment and additional analytical services throughout the duration of the contract to assess both environmental and industrial hygiene hazards.

6.6 Contractor Staff Qualifications for qualitative and quantitative exposure assessments :

6.6.1 Industrial Hygiene experts on staff in all the major areas of OSHA regulations related to exposure assessments and creation similar exposure groups (SEG).

6.6.2 Vendor will have industrial hygienists and certified industrial hygienists with at least ten years’ experience with implementing exposure assessment protocols, creation and monitoring of SEGs in a healthcare setting.

6.6.3 All staff working under this contract will have knowledge and experience with any applicable codes, standards, laws, and regulations and how they impact upon health care organizations.

6.6.4 The Contractor shall provide staff specialized in the field of Industrial Hygiene.

The Contractor must provide a minimum of 2 Industrial Hygienists, each of whom has a minimum of a BS or advanced degree in Industrial Hygiene as well as an active certification as a Certified Industrial Hygienist (CIH). The project manager and lead personnel shall each have at least 10 years of Industrial Hygiene work experience with demonstrated experience with health care occupancies. These qualifications are required for the duration of the contract.

6.6.5 The Contractor shall have full responsibility for the staff and shall make direct contact with the VHA COR, Project Manager, or Project Coordinator to ensure that all arrangements are mutually understood concerning logistical and/or technical requirements.

6.10 The contractor shall provide qualitative and quantitative exposure assessments and exposure characterizations of the following VA Medical Center locations including those listed below and similar areas found in a healthcare environment like the CMCVAMC.

6.10.1 Operating Rooms

6.10.2 Clinical Laboratories

6.10.3 Research Laboratories

6.10.4 Maintenance Shops

6.10.5 Housekeeping

6.10.6 Boiler Facility

6.10.7 General Office Area

6.10.8 Generator Rooms

6.10.9 Chemical Storage

6.10.10 Indoor Firing Ranges

6.10.11 Dietetics

6.10.12 Morgues

6.10.13 Clinical Spaces

6.10.14 General Maintenance Area

6.10.15 Community Living Centers

6.10.16 Shop and Maintenance

6.10.17 Mechanical Rooms

6.10.18 Gun Ranges or other offsite training locations

6.11 The contractor shall obtain layout plans and clearly depict the location of operations identified during the survey.

6.12 The contractor shall take photographs of the exterior and interior of each area, each ventilation system, flammable storage areas, engineering controls, PPE, battery rooms, materials being used, processes being run, controls in place and any other and any other areas or conditions pertinent to the survey.

6.13 The contractor shall prepare and complete all assessment forms that will be supplied by the COR and reports for each area with appropriate recommendations.

6.14 The Contractor will assess exposures and facility compliance to include what is in 29CFR1910 Subpart Z, but not limited to table 6-A:

Table 6-A Program Reference(s)

Asbestos (Operations & Maintenance) 29 CFR 1910.1001; 29 CFR 1926.1101;

VHA Directive 2010-036

Blood Borne Pathogens 29 CFR 1910.1030

Emergency Eyewashes/Showers 29 CFR 1910.151(c); ANSI Z358.1 (2009);

VHA Directive 7704(1)

Ergonomics 29 CFR 1960.8 Ethylene Oxide 29 CFR 1910.1047; VHA Directive 2011-015 Formaldehyde 29 CFR 1910.1048 Hazard Communication (including GHS) 29 CFR 1910.1200 Hazardous Drugs (Antineoplastics & Cytotox-ics)

USP 797; VHA Information Letter (IL) 10- 2004-019

Hazardous Waste Operations (HAZWOPER) 29 CFR 1910.120 Hearing Conservation 29 CFR 1910.95 Lead 29 CFR 1910.1025 Medical Surveillance 29 CFR 1910.1020 Permit Required Confined Spaces 29 CFR 1910.146 Personal Protective Equipment 29 CFR 1910.132 - 138

Pest Management Operations VHA Program Guide 1850.2, Integrated Pest Management

Radiation (Ionizing, Non-Ionizing, Lasers) 29 CFR 1910.97; 29 CFR 1910.1096; ANSI Z136.3 (2005); VHA Directive 1105

Research Laboratories (Philadelphia & Pitts-burgh)

29 CFR 1910.1450; VHA Office of Research Oversight Checklist for Research Safety

Thermal Extremes 29 CFR 1960.8

Tuberculosis

CDC Guidelines for Preventing Transmission of Mycobacterium Tuberculosis in Healthcare Settings, 2005

Waste Anesthetic Gases OSHA: Anesthetic Gases: Guidelines for Workplace Exposures (revised May, 2000)

6.15 Once the basic characterization is and exposure monitoring is complete, the CIH will determine if the exposures are acceptable, not acceptable, or uncertain.

Unacceptable and uncertain exposures will be accompanied by a recommendation for exposure controls, interim controls, and/or further information gathering or quantitative exposure assessments.

6.16 Virtually developed exposure assessment scenarios and/or simulated quantitative assessment information with accompanying technical review, qualitative assessments and quantitative technical guidance may be accomplished in lieu of the physical site visit at the request of the site and direction of the VA technical program manager.

6.17 Given the logistics and analytical laboratory analysis lag times, the information gathered during the onsite quantitative exposure assessments must be interpreted and adequately characterized remotely to be effectively communicated in the written exposure assessment. Additionally, follow up exposure characterization may be accomplished by remotely reviewing exposure or process data provided by the site, to include but not limited to pictures, qualitative assessments, and quantitative assessments.

6.18 Provide the draft report and all exposure assessments for each VAMC to the facility Industrial Hygienist or Occupational Safety and Health Manager and the VHA Senior Industrial Hygienist and within 30 days of the site visit. The VAMC will provide comments on the draft report to the Contractor within 10 days of receiving the draft report. The draft report shall include the following:

6.18.1 An Executive Summary.

6.18.2 Methods, scope, and procedures used for conducting the audit.

6.18.3 Identification of specific program deficiencies with associated reference to applicable standards.

6.18.4 Recommended actions for abatement and recommendations for quantitative sampling.

6.18.5 At the VA technical program manager’s request may also include a summary of quantitative exposure assessment information provided as reference technical guidance necessary to support additional qualitative or quantitate sampling for the facility.

6.19 Final Report & Assessment Records:

6.19.1 Enter all revisions resulting from the draft report comments.

6.19.2 Provide a final comprehensive report, including revisions resulting from the draft report comments, for each facility within 10 days of receipt of comments.

6.19.3 Provide four bound, hard copies of each Individual facility report incorporating appropriate changes from the draft report review. Two copies to the COR and two copies to the facility POC.

6.19.4 Provide an electronic copy of each individual facility report.

6.19.5 All results, findings, reports, etc. are the property of the VA and the use or disclosure of information gained by the Contractor during the performance of their work is strictly prohibited without authorization from the COR.

6.19.6 Provide four bound, hard copies of each Individual facility report incorporating appropriate changes from the draft report review. Two copies to the COR and two copies to the facility point of contact. Pro-vide one electronic copy (via email) of each individual facility report.

6.20 The Contractor shall deliver documentation in electronic format compatible with VHA SharePoint environments, unless otherwise directed. Acceptable electronic attachments include Microsoft Word, Microsoft Excel, Adobe PDF, or others previously approved by the COR. COR may request editable Microsoft word copies of all deliverables.

7 Analytical Services

7.1 The contractor(s) shall perform all sampling and analysis of potential, known or unknown chemical, physical, biological, and environmental hazards in accordance with current OSHA and EPA regulations, NPDES permits, OSHA Technical

Manual, NIOSH criteria, ACGIH, and ASHRAE guidelines. Where such criteria does not exist, the contractor(s) shall recommend sampling and analyses methods that must be approved by CMCVAMC COR prior to use.

7.2 The contractor(s) will collect field blanks in accordance with prescribed sampling protocol or at a minimum of 10% of the samples ordered. These blanks will be analyzed as part of the contractor’s QA/QC at no cost to the government.

7.3 The contractor(s) shall perform sampling and analysis for asbestos (bulk and airborne) in accordance with applicable OSHA, EPA, and City of Philadelphia regulations and guidelines. All employees involved with asbestos inspection projects must be accredited Asbestos Inspectors in accordance with EPA AHERA.

Specific publications which must be used by the contractor(s) include 29 CFR 1910 and 1926, 40 CFR 763.86, EPA 560/5/85/024, EPA 560/5-85-030-a and EPA 560/5-85-030b. All other samples will be taken utilizing approved OSHA, ASTM, ACGIH, or similar industry standard for each sample being analyzed.

7.4 A laboratory accredited by the American Industrial Hygiene Association (AIHA) and National Voluntary Laboratory Accreditation Program (NVLAP) shall perform all industrial hygiene sample analyses.

7.5 The contractor shall provide certifications and accreditations of all laboratories performing work under the contract including sub-contractors of the prime vendor within 3 days of request. The prime vendor shall also include documentation and accreditations for all laboratories utilized in performance of this contract within 10 days of award.

7.6 The government may request testing analysis of samples that may not specifically listed in this contract to support onsite environmental and industrial hygiene. These tests will be evaluated on a case-by-case basis and shall be approved a fully executed Task Order prior to analysis. The contractor shall submit a price quote for any non-pre-priced tests for approval by the COR and Contracting Officer.

8 Respirator Annual & Initial Respirator Fit Testing

8.1 Contractor shall facilitate the Corporal Michael J Crescenz Veteran Affairs Medical Center compliance with all applicable rules and regulations dealing with respiratory protection including OSHA 1910.134 - Respiratory Protection by providing initial fit testing, annual fit testing as well as all associated training.

8.2 Provide initial and or annual respirator fit testing and training to all CMCVAMC staff that are required to wear respiratory protection equipment

8.3 All contract field personnel engaged in mask fit testing shall be trained in accordance with current regulations. The contract field employee must have enough experience and/or training to perform mask fit testing in both qualitative and quantitative fit testing for NIOSH approved respirators including but not limited to N95s, Half-Face respirators, and Full-Face respirators in compliance with OSHA and all other applicable rules and regulations.

8.4 The contractor will supply field personnel with at least one year experience and training to conduct qualitative and quantitative respirator fit testing for various types of respirators. These respirators may include but not limited to filtering facepiece respirators (N95), elastomeric full facepiece respirators, elastomeric half face respirators, and PAPRS. The scope of this project will include several types of respirators using more than one OSHA approved fit testing protocol, however most fit testing required under this contract will consist of qualitative respiratory fit testing of CMCVAMC staff who will be using N95 respirators.

8.5 The contractor shall provide Fit Testing and Training at the Corporal Michael J.

Crescenz Veteran Affairs Medical Center on dates and time scheduled with the Contract Officer Representative (COR) and other facility staff.

8.6 All fit testing will assess the adequacy of respirator fit for each staff member based on individual’s response to a test agent. All fit testing protocols will comply with all applicable rules and regulations including OSHA 1910.134 - Respiratory Protection.

8.7 All Fit testing procedures and protocols will be conducted as per OSHA guidelines.

8.8 Based upon results of fit testing the contractor will determine which respirators the testee is approved to wear and those they are not as per OSHA 1910.134 – Respiratory Protection.

8.9 All required sensitivity solutions, nebulizers, respirators, hoods, and other equipment will be supplied by the CMCVAMC.

8.10 Contractor will be responsible for conducting fit testing in multiple locations and units throughout the CMCVAMC as listed in section 1.7.

8.11 Contractor will ensure all individuals receiving fit testing are adequately training to utilize the respirator they are approved to wear including an overview of general respirator use, limitations, don/doffing, Seal check, storage, and maintenance.

8.12 Contractor will complete all required CMCVAMC paperwork documenting fit testing results and training completion. All paperwork will be delivered to the COR daily.

8.13 Fit testing at the CMCVAMC facility will primarily take place during between the hours of 7:30 AM – 5:00 PM during regular business hours. The CMCVAMC operates 24 hours a day 7 days a week and it may be required to conduct fit testing outside of these hours on nights and weekend to fit test staff who work on other shifts. The contractor will work with the safety department to establish a schedule to meet this need.

8.14 The CMCVAMC representative will provide the contractor with 5 business days’ notice before all dates in which the contractor will be responsible for conducting fit testing at the CMCVAMC. However, there may be times in which fit testing may be requested with less than 5 days due to urgent facility needs.

6. CONTRACT TYPE:

This is a Fixed Price, Indefinite Delivery Indefinite Quantity type contract for professional Industrial Hygiene (IH) Services with fixed price Task Orders to provide the required services.

7. PERIOD OF PERFORMANCE:

Date of Award through 60 months.

8. SECURITY:

8.1 Upon arrival at the VA, the Contractor shall report to the police offices where their driver’s license will be exchanged for a VA provided badge. At the end of each day, the VA badge will be returned to the Contractor and the personal ID will be returned.

8.2 Contractor may not have access to the VA network or any VA sensitive information under this contract.

8.3 All required certifications and training required to complete all work must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR.

8.4 Contractor’s employees must have identifiable information on their uniform, to include their name and company’s logo at a minimum.

9. Task Order

9.1 The Contract will be a Single Award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services required. The IDIQ will be established for a five-year period. As requirements develop, Requests for Pricing (RFP) for Task Orders will be issued. A mandatory site visit to review the scope of work and site conditions is required prior to providing all task order quotes. Task orders will vary in size from $2,500.00 to $250,000.00 and will be issued by the individual task orders awarded and administered by duly appointed Contracting Officers. Total dollar amount of the task orders any one-year period is not to exceed $250,000.00 A minimum total contract order guarantee of $2,500.00 is set for this contract. The total value of all task orders is not expected to exceed $1,250,000.00 in a 60-month period and is the estimated total contract maximum for this requirement.

9.2 The specific tasks of each project shall vary from one project to the next and will be estimated based on the line-item cost as submitted by the selected contractor and approved by the VA Contracting Officer. The Contractor will be required to provide a line-item breakdown proposal for each individual task order in support of each project per the established rates of the Indefinite Delivery Indefinite Quantity (IDIQ) Contract. Task orders will consist of the scope of the work identified in the Statement of Work.

9.3 Price shall be determined by submitted rates for line-item tasks as submitted to the

VA Contracting Officer as basis of award. This order system will use the MS Excel format. Each task order shall use this line-item schedule and the quantities to be completed for the project as the basis for the task order.

9.4 Task Order Process Steps and Timeline

9.4.1 The VA will provide the task order scope of work to the Contractor.

9.4.2 The Contractor will participate in a site visit accompanied by the COR to determine the complexity of the work and the site conditions.

9.4.3 The Contractor shall provide a detailed quote to the CO and COR for review within 10 days of request. For emergency services quotes shall be provided within 4 hours of notification.

9.4.4 The CO and COR will evaluate the quote to determine whether it shows a clear understanding of the scope and that it is fair and reasonable.

9.4.5 The CO will create and issue the task order to the Contractor. The task order will include the line items, quantities, and associated pricing. All pricing shall be determined directly from the Base IDIQ contract Pricing Schedule, less any applicable discounts. The Task Order will also include the location of the work, and an effective start and ending dates for the period of performance.

9.4.6 To facilitate closeout of individual orders placed under this contract, within thirty (30) days of completion of any individual order, the contract holder shall submit a final invoice in accordance with VAAR 852.232–72, Electronic Submission of Payment Requests.

10. Additional Information:

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

https://www.va.gov/covid19screen/

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA

Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2021

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that…