36C24422Q1012_1.docx

36C24422Q1012

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

646-22-3-233-0391 36C24422Q1012 Allan Tabliago 215-823-5800 08-05-2022 16:30

EDT

00244 Department of Veterans Affairs Network Contracting Office 4 100 S. Independence Mall West 5th FL Philadelphia PA 19106 X 339114 750 Employees N/A X See Delivery Schedule

00244 Department of Veterans Affairs Network Contracting Office 4 100 S. Independence Mall West 5th FL Philadelphia PA 19106

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

(877) 353-9791

(512) 460-5429 See CONTINUATION Page

1. This requirement is for the purchase and delivery of the Carestream CS 9600 for the NCO 4 Network. See Pricing and Delivery Schedule for further details.

2. This is Brand Name Only.

3. Schedule on Page 4.

4. Instruction to Vendors on Page 37.

See CONTINUATION Page X X X Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

None

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

POC:

Phone No.:

Email:

b. GOVERNMENT: Contracting Officer 36C244 Allan Tabliago Department of Veterans Affairs Network Contracting Office 4 100 S. Independence Mall West 5th FL Philadelphia PA 19106

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://www.tungsten-network.com/customer-campaigns/veterans ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

CS 9600 16X17 FULL BUNDLE (5 YR P&L)

PRINCIPAL NAICS CODE: 339114 - Dental Equipment and Supplies Manufacturing PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 1759307

LOCAL STOCK NUMBER: 1759307

CS FACE SCAN KIT FOR CS 9600

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5940069

LOCAL STOCK NUMBER: 5940069

120KV LICENSE FOR CS 9600

PRODUCT/SERVICE CODE: 7H20 - IT and Telecom - Platform Products: Database, Mainframe, Middleware (Hardware and Perpetual License Software)

MANUFACTURER PART NUMBER (MPN): 5330642

LOCAL STOCK NUMBER: 5330642

PATIENT SEAT FOR CS 9600 FAMILY

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5501200

LOCAL STOCK NUMBER: 5501200

EXTRAORAL FMS LICENSE FOR CS 9600

PRODUCT/SERVICE CODE: 7H20 - IT and Telecom - Platform Products: Database, Mainframe, Middleware (Hardware and Perpetual License Software)

MANUFACTURER PART NUMBER (MPN): 5330709

LOCAL STOCK NUMBER: 5330709

CS IMAGING 8 SUITE

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5500673

LOCAL STOCK NUMBER: 5500673

License server 10 users DICOM CSI8

PRODUCT/SERVICE CODE: 7B22 - IT and Telecom - Compute: Servers (Hardware and Perpetual License Software)

MANUFACTURER PART NUMBER (MPN): 5942974

LOCAL STOCK NUMBER: 5942974

CS 2200 110V/188CM STD WALL MTD

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5153606

LOCAL STOCK NUMBER: 5153606

SEPARATE TIMER BOX FOR 2200 GENERATOR

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5159678

LOCAL STOCK NUMBER: 5159678

CS X-Ray Generator Installation

PRODUCT/SERVICE CODE: N065 - Installation of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): 8015000

LOCAL STOCK NUMBER: 8015000

CS X-Ray Gen Install, Additional

PRODUCT/SERVICE CODE: N065 - Installation of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): 8002024

LOCAL STOCK NUMBER: 8002024

RVG 6200 SIZE 2 COMPLETE KIT

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 1065804

LOCAL STOCK NUMBER: 1065804

RVG Install Fee

PRODUCT/SERVICE CODE: N065 - Installation of Equipment - Medical, Dental, and Veterinary Equipment and Supplies

MANUFACTURER PART NUMBER (MPN): 8012809

LOCAL STOCK NUMBER: 8012809

CS 8100 Bundle

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 1040344

LOCAL STOCK NUMBER: 1040344

CS IMAGING 8 SUITE

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 5500673

LOCAL STOCK NUMBER: 5500673

License server 1 user DICOM CSI8

PRODUCT/SERVICE CODE: 7B22 - IT and Telecom - Compute: Servers (Hardware and Perpetual License Software)

MANUFACTURER PART NUMBER (MPN): 5942958

LOCAL STOCK NUMBER: 5942958

Digital Online Training - Per Hour

PRODUCT/SERVICE CODE: R499 - Support - Professional: Other

MANUFACTURER PART NUMBER (MPN): 1045673

LOCAL STOCK NUMBER: 1045673

LENOVO THINKSTATION P340 WORKSTATION

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 1759060

LOCAL STOCK NUMBER: 1759060

LENOVO THINKVISION P24H-2L MONITOR

PRODUCT/SERVICE CODE: 6525 - Imaging Equipment and Supplies: Medical, Dental, Veterinary

MANUFACTURER PART NUMBER (MPN): 1759309

LOCAL STOCK NUMBER: 1759309

B.3 DELIVERY SCHEDULE

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Attn: RCV, PO # 1010 Delafield Rd.

Pittsburgh, PA 15240 1005

USA

Statement of Work for Carestream CS 9600 at VA Pittsburgh Healthcare System-University Drive University Drive C Pittsburgh, PA 15240-1003

1. Background

1.1. The VA Pittsburgh Healthcare System (VAPHS) is a tertiary referral center for the western half of VA Healthcare—VISN 4, treating Veterans from Altoona, Erie, and Butler, in Pennsylvania and Clarksburg, West Virginia. VAPHS proudly serves the Veteran population throughout the tri-state area of Pennsylvania, Ohio, and West Virginia. VAPHS consists of two clinical care facilities in Pittsburgh (HJH and University Drive locations) as well as five community-based outpatient clinics. VAPHS maintains academic affiliations with over 170 associated health educational programs, to include the University of Pittsburgh Schools of Medicine and Dental Medicine.

1.2. VA Pittsburgh Healthcare System requests the emergency replacement of existing Planmeca Inc. dental imaging equipment at both the University Drive campus and the HJH campus, locations of the VA Pittsburgh Healthcare System. The current technology/medical equipment has an acquisition date of 01/19/2011, is failing, and needs replacement to avoid any unnecessary delays or cancellations in Veterans needing dental services. This imaging equipment provides Dental Services, professionals, and specialists with the needed precision to capture and store dental images and plan for treatment options for Veteran’s dental needs. Any delay in the ordering process will disrupt patient care if an award is not made in a timely manner.

1.3. Prior to submitting any proposals, each vendor must complete a physical, on-site walkthrough of the dental suite both at HJ Heinz and University Drive. Each vendor must comply with local policy LD-073, which requires registration in VA Pittsburgh’s vendor credentialing system. Within this system, each vendor must supply proof of: flu vaccination, Tb test, Covid-19 vaccine, and HIPPA certification at a minimum. The purpose of this walkthrough is to provide bids for a turnkey solution. Each proposal should include purchase of the modality itself, but also all ancillary materials like cables for cable pulls, mounting hardware, switches in data closets, labor, etc. which would be included in a turkey installation. The cable must be cat6 from end point to end point.VA Pittsburgh Healthcare System (VAPHS) Dental Dept. requires the replacement of existing Planmeca Inc. dental imaging equipment at both the University Drive campus and the HJ Heinz campus, locations of the VA Pittsburgh Healthcare System.

1.4. Applicable Documents

1.4.1. In the performance of the tasks associated with this Performance Work Statement, the Contractor must comply with the following:

1.4.2. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

1.4.3. FIPS Pub 201, “Personal Identity Verification of Federal Employees and Contractors,” March 2006

1.4.4. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

1.4.5. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

1.4.6. VA Directive 0710, “Personnel Suitability and Security Program,” September 10, 2004

1.4.7. VA Directive 6102, “Internet/Intranet Services,” July 15, 2008

1.4.8. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility Standards,” July 1, 2003

1.4.9. Office of Management & Budget (OMB) Circular A-130, “Management of Federal Information Resources,” November 28, 2000

1.4.10. 3 2 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services (CHAMPUS)”

1.4.11. An Introductory Resource Guide for Implementing the Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October 2008

1.4.12. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998

1.4.13. Homeland Security Presidential Directive (12) (HSPD-12)

1.4.14. VA Directive 6500, “Information Security Program,” August 4, 2006

1.4.15. VA Handbook 6500.6, “Contract Security,” March 12, 2010

1.4.16. Program Management Accountability System (PMAS) portal (reference PWS References – Technical Library at https://www.voa.va.gov/)

2. Requirement

2.1. The contracted vendor shall provide hardware, licenses, installation services, interface and migration services, and maintenance and support services to provide this dental imaging system to VA Pittsburgh University Drive and Heinz campuses. The breakout of requirements is listed below.

2.2. Past performance: VA Pittsburgh will heavily consider each vendor’s past performance and rapport with the federal government during the evaluation process. These will be based both on first-hand accounts and testimonies from other VA facilities. This is a standard approach when procuring other imaging modalities and complete source selection justifications and will be applied in this procurement.

2.3. Salient Characteristics for Brand Name Carestream CS 9600

2.3.1. All systems must be at minimum Windows-10 compatible.

2.3.1.1. Eighteen (18) Intraoral Single-Shot X-Ray:

2.3.1.2. Must have compatibility with VA gold-imaged workstations

2.3.1.3. Images must push through a TRM-approved application

2.3.1.4. Images acquired must be at least 2 megapixels

2.3.1.5. Hardware and software must be VistA-validated and approved

2.3.1.6. Export as DICOM files

2.3.2. 3-D manipulation and viewing software:

2.3.2.1. Compatible with CAD-CAM technology and packages

2.3.2.2. Implant-based design capabilities

2.3.2.3. Must be Windows-based

2.3.2.4. Multi-planar views

2.3.2.5. Export as DICOM files

2.3.2.6. Panoramic reconstruction

2.3.2.7. CBCT STL Converter

2.3.3. One (1) Cone-Beam CT 3-D X-Ray:

2.3.3.1. Minimum focal spot range = 0.2 - 0.7 mm

2.3.3.2. Hardware and software must be VistA-validated and approved

2.3.3.3. Minimum slice thickness = 70 µm

2.3.3.4. Minimum grey scale = 12 bits

2.3.3.5. Volume reconstruction capability

2.3.3.6. Patient position: standing and seated capability; wheelchair access

2.3.3.7. Dose range = 13-4575 µGy*cm*cm

2.3.3.8. Scan Time = 5 - 40 s

2.3.3.9. Field of view = scalable, minimum 4.0 x 4.0 cm to 12 x 17 cm

2.3.3.10. TMJ imaging capability

2.3.3.11. Airway and Sinus Imaging

2.3.3.12. DICOM Worklist Interface

2.3.3.13. Acquisition of 3D objects to include plaster, impression, and triple tray objects as well as appliances

2.3.3.14. DICOM License

2.3.3.15. Workstation and reprocessing stations included

2.3.4. One (1) 2-D/3-D Panoramic X-Ray:

2.3.4.1. Export as DICOM files

2.3.4.2. Hardware and software must be VistA-validated and approved

2.3.4.3. Field of view = small, medium

2.3.4.4. Compatibility with Philips iSite

2.3.5. Must have interoperability and compatibility with Medicor MiPACS

2.3.6. Forty (40) concurrent licenses

2.3.7. At a minimum, the vendor must supply a new 24-port switch. The need for the switch will be determined by the vendor, but the type of switch must meet the EHRM standards. If a power of ethernet switch is needed, this will be included in the proposal and discussed during the walkthrough.

2.3.8. Vendor must ensure each X-Ray arm is mounted on studs. The vendor will complete a load-bearing test after each unit is installed, and the test will be witnessed and subsequently signed off by local Biomedical Engineering and Facilities Management Service. Additionally, the panoramic and cone-beam CT modalities mounting will have the same review process as part of the installation.

2.3.9. Three (3) 8-hour day clinical applications training for dental hygienists

2.3.10. Three (3) 8-hour day clinical applications training for dentists

2.3.11. Technical training for two (2) biomedical personnel

2.3.12. 5-year warranty

2.3.13. Each vendor is required to provide a fully completed copy of the 6550, pre-procurement assessment/MDS2 form as part of their proposal.

2.3.14. Table 1

3. Performance Period

3.1. Vendor and VAPHS staff must develop a site schedule, to avoid any disruptions in patient care. Vendor is expected to complete installation, training, and migration of legacy data within 45-days of award of contract. It is estimated that both sites will be completed within 3 days from the start date of installation.

4. Place of Performance

4.1. Contract performance must take place at the contractor’s location(s) and at the following locations:

4.1.1. Pittsburgh VA Medical Center-University Drive

University Drive C Pittsburgh, PA 15240-1003

4.1.2. H. John Heinz III Dept of VAMC-Dental

1010 Delafield Rd.

Pittsburgh, PA 15215-1005

5. Travel for Installation, Implementation, and Training

5.1. The Government anticipates no additional charges from the Contractor related to travel, under this contract. The contractor is fully responsible for all costs associated with the need for travel to VAPHS sites, listed in Table 1, to complete the scope of work.

5.2. The Government acknowledges the use of remote access for installation, migration, interface, and implementation purposes, within the constraints of all applicable VA Information Security Requirements

6. Phasing

6.1. VA Pittsburgh’s Dental Clinic is a full operational clinic treating well over 300 patients a week. Post award, the awarded vendor is expected to provide a phasing schedule to minimize impact to patient care. If necessary, the awarded vendor will work after hours at no additional cost to the government.

7. Government Furnished Equipment/Information

7.1. The Contractor must be allowed access to Government equipment including servers and network infrastructure. Information on Government equipment and systems must be provided as necessary. No Government-owned property will be transferred into the Contractor’s control. Additional software products may be provided by the Government as identified to facilitate Contractor access, e.g., Microsoft Terminal Services.

8. Invoicing

8.1. Invoices must be submitted electronically via the Financial Services Center Mandatory Electronic Invoice System, monthly. Invoices must include, at a minimum, the following information: Contractor name, purchase order number, period of service the billing covers, and a list of equipment items covered during the stated period of performance.

8.2. This requirement is in accordance with VARR Clause 852.232-72 Electronic Submission of Payment Requests: http://www.fsc.va.gov/einvoice.asp. Electronic payments are net 30 days.

9. Security Requirements

9.1. All contractor employees are subject to the same level of investigation as VA employees who have access to VA sensitive information or access to VA facilities. The background investigation includes the following requirements: 1) Completed documentation 2) Fingerprints 3) Completion of OPM’s e-QIP Questionnaire. The Contractor is required to fulfill all the security requirements. The Contractor, upon completion of fingerprinting, and an initial suitability determination, may be authorized tentative access to start the performance period of the contract, but only on condition of completion of all security requirements. This requirement is applicable to all subcontractor personnel requiring the same access.

10. Hours of Coverage & Federal Holidays

10.1. Maintenance Service will be provided during regular coverage hours of 06:45 am to 15:15 pm, Monday through Friday, excluding federal holidays. The contractor must contact the POC or his/her designee prior to commencing any work on the premises.

10.2. As of 3/01/2022, the Federal Holidays for 2021-2022 are as follows:

11. Option to Extend Services

11.1. In accordance with FAR Clause 52.217-8, Option to Extend Services, the contract may be extended, at the Government’s sole discretion, for a period of up to six (6) months, exercisable in increments of not less than one (1) month. If the contract contains an unexercised option period, the Government may elect to exercise the option pursuant to FAR Clause 52.217-9, Option to Extend the Term of the Contract, during any short-term extension. The short-term extension(s) must be subtracted from the total duration of the immediately succeeding option period that may follow because of the exercise of the option pursuant to FAR Clause 52.217-9 so that the combination of the short-term extension(s) and the option will not exceed 12 months duration. If the Government exercises one or more short-term extensions in accordance with FAR Clause 52.217-8 and this instruction or an option period pursuant to FAR Clause 52.217-9, or any combination thereof, the contract as extended must be deemed to include this extension instruction and FAR Clause 52.217-8; thus, the authority to extend services pursuant to FAR Clause 52.217-8 and this instruction may be exercised at the end of the base period and at the end of each option period.

11.2. The prices applicable during the short-term extension(s) must be the price(s) applicable during the immediately succeeding option period if there is one (for example, CLIN 1001 subject only to any adjustment required by the Service Contract Act). If there is no immediately succeeding option period, the price(s) must be the price(s) applicable during the immediately preceding contract period, subject only to any adjustment required by the Service Contract Act.

11.3. The extension(s) may be exercised by the Government IAW FAR Clause 52.217-8, provided that the CO has given notice of the Government’s intent to exercise the extension at least 7 calendar days before this contract is to expire. A notice will be provided for each separate extension.

11.4. For requirements items, the prices applicable during the short-term extension(s) shall be the prices applicable during the immediately succeeding option period, if there is one. If there is no succeeding option period, the prices must be the prices applicable during the immediately preceding contract period.

11.5. The cost ceiling(s), base fee(s), and award fee(s) during the short-term option(s) must be the pro rata portion of the costs and fees applicable to the immediately succeeding option period, if there is one. If there is no succeeding option period, the cost ceiling(s) and fee(s) must be the pro rata portion of the costs and fees for the immediately preceding contract period.

12. HIPAA Training Certificates

12.1. If the Contractor will be working onsite for installation and activation of equipment and/or software, all HIPAA training completion documentation must be provided to the Contracting Officer Representative (COR) listed in the awarded contract.

13. Tobacco Policy

13.1. All VAPHS property is tobacco-free. Contractor personnel will comply all VAPHS tobacco and smoking policies. Violations of such policies will result in a warning and possible citation.

14. COVID-19 Related Policies

14.1. Upon entering VAPHS, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VAPHS. All individuals are required to enter through the main entrance for temperature screening. If Contractor’s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they must notify the necessary Biomedical Engineering staff and provide a contact for a replacement.

15. Vendor Credentialing

15.1. Vendor access to the VAPHS is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VAPHS is not responsible for this.

15.2. All on-site contractor representatives agree to follow VA Pittsburgh Policy LD-073 medical center policy (MCP) Vendor Access. This includes all on-site contractor representatives must be ‘greenlighted’ in VA Pittsburgh’s Vendor Credentialing System Symplr which includes an up-to-date flu vaccination, Tb test, Covid-19 vaccine, and HIPPA certification at a minimum. The government must not provide any additional compensation for cost to register Zoll and any subcontractor staff in Symplr. Vendor must follow most updated guidelines from the Occupational Safety & Health Administration (OSHA), Center for Disease Control (CDC), and Food & Drug Administration (FDA).

15.3. All vendors are required to check-in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (HJH) and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VAPHS sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended.

36C24422Q1012

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES AND REMEDIES (JAN 2022) (JUL 2020) (DEVIATION)

(a) Applicability. This clause does not apply to the extent that the Contractor is supplying end products mined, produced, or manufactured in—

(1) Israel, and the anticipated value of the acquisition is $50,000 or more;

(2) Mexico, and the anticipated value of the acquisition is $92,319 or more; or

(3) Armenia, Aruba, Australia, Austria, Belgium, Bulgaria, Canada, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hong Kong, Hungary, Iceland, Ireland, Italy, Japan, Korea, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Moldova, Montenegro, Netherlands, New Zealand, Norway, Poland, Portugal, Romania, Singapore, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Taiwan, Ukraine, or the United Kingdom and the anticipated value of the acquisition is $183,000 or more.

(b) Cooperation with Authorities. To enforce the laws prohibiting the manufacture or importation of products mined, produced, or manufactured by forced or indentured child labor, authorized officials may need to conduct investigations to determine whether forced or indentured child labor was used to mine, produce, or manufacture any product furnished under this contract. If the solicitation includes the provision 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products, or the equivalent at 52.212-3(i), the Contractor agrees to cooperate fully with authorized officials of the contracting agency, the Department of the Treasury, or the Department of Justice by providing reasonable access to records, documents, persons, or premises upon reasonable request by the authorized officials.

(c) Violations. The Government may impose remedies set forth in paragraph (d) for the following violations:

(1) The Contractor has submitted a false certification regarding knowledge of the use of forced or indentured child labor for listed end products.

(2) The Contractor has failed to cooperate, if required, in accordance with paragraph (b) of this clause, with an investigation of the use of forced or indentured child labor by an Inspector General, Attorney General, or the Secretary of the Treasury.

(3) The Contractor uses forced or indentured child labor in its mining, production, or manufacturing processes.

(4) The Contractor has furnished under the contract end products or components that have been mined, produced, or manufactured wholly or in part by forced or indentured child labor. (The Government will not pursue remedies at paragraph (d)(2) or paragraph (d)(3) of this clause unless sufficient evidence indicates that the Contractor knew of the violation.)

(d) Remedies.

(1) The Contracting Officer may terminate the contract.

(2) The suspending official may suspend the Contractor in accordance with procedures in FAR Subpart 9.4.

(3) The debarring official may debar the Contractor for a period not to exceed 3 years in accordance with the procedures in FAR Subpart 9.4.

(End of Clause) C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[X] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.] [] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[X] 852.233–70, Protest Content/Alternative Dispute Resolution.

[X] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[X] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.4 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.5 VAAR 852.212-72 GRAY MARKET AND COUNTERFEIT ITEMS (MAR 2020)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause) C.6 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of Clause) C.7 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes the clause: 852.215-70 Service-disabled veteran-owned and veteran-owned small business evaluation factors. Accordingly, any contract resulting from this solicitation will include the clause 852.215-71 Evaluation factor commitments.

(b) The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) to assist in assessing Contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the Contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor compliance with the subcontracting commitments.

(End of Clause)

C.8 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.9 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause) (End of Addendum to 52.212-4)

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (5) [Reserved] [] (6) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[] (7) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

[] (10) [Reserved] [] (11) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (SEP 2021) (15 U.S.C. 657a).

[X] (12) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (SEP 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (13) [Reserved] [] (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

[] (17)(i)…