36C24422Q0579.docx

36C24422Q0579

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24422Q0579 04-15-2022 Lev Stowe | Lev.Stowe@va.gov 717-304-9291 04-25-2022

4:00 PM

EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 Services 5 1700 S. Lincoln Ave.

Lebanon PA 17042 Lev Stowe | Lev.Stowe@va.gov (717)304-9291 X X Y 812320 $6 Million N/A N/A X 36C595 Department of Veterans Affairs Butler VA Medical Center

EMS

325 New Castle Rd.

Butler PA 16001 36C244 Department of Veterans Affairs Network Contracting Office 4 Services 5 1700 S. Lincoln Ave.

Lebanon PA 17042

Refer to VAAR: 852.232-72 (Electronic Submission of Payment Req) https://www.fsc.va.gov/einvoice.asp

(877) 353-9791

(512) 460-5429 See CONTINUATION Page Subject: Laundry & Linen Services for the Butler VAMC.

This is a Request For Quote (RFQ). A 5-Year, Firm-Fixed Price IDIQ contract will result from this solicitation.

Section B.2 - Statement of Work (SOW) Section B.3 - Price/Cost Schedule Section E.3 - Instructions to Offerors (52.212-1) Section E.7 - Evaluation - Method and Factors (52.212-2) All quotes shall be submitted to Lev.Stowe@va.gov, NLT the date and time identified in "Block 8", above.

SCA WD No.: 2015-4235 (Rev.-19), dated 3/15/2022, is applicable and located in “Section D” for reference.

The Contractor shall be responsible for the correct title classification of workers and compliance with all applicable wage and hour laws associated with this location of Service.

Refer to https://beta.sam.gov/ for SCA WD.

See CONTINUATION Page X X X Kevin Balser Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C244 Kevin Balser Department of Veterans Affairs Network Contracting Office 4 Services 5 1700 S. Lincoln Ave.

Lebanon PA 17042

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Refer to VAAR: 852.232-72 (Electronic Submission of Payment Req) https://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

DESCRIPTION

Contractor shall furnish all linens (including sheets, pillow case, bath towel, wash cloth, thermal blanket, mattress pad, clothing protectors, kitchen apron, dish towel, hand towel, isolation gown, patient gown, IV gown, robe, hamper bag, pajama top, pajama bottom, dust mop, and wet mop) labor, equipment, supervision, management, supplies, bulk delivery carts, transportation, and facilities (except as identified elsewhere in this solicitation) necessary to perform contractor owned/contractor operated bulk laundry/linen services and tasks required under this contract for Butler VA Medical Center (BVAMC).

Linen specifications are listed separately in Section 4.3.1. All services are to be performed in accordance with standard industry practices and quality control measures. Services shall include pick-up and delivery of items by contractor personnel. These services are in support of patient care programs. Dry cleaning will be provided for any piece of clothing that is not appropriate to be cleaned using traditional laundry equipment. The item of clothing that needs to be dry-cleaned will be marked as such by CLC staff and will be kept separate from other Veteran clothing. The cost for dry cleaning will be billed as a separate line item on the monthly invoice.

Services are required Monday through Friday (five days a week); excluding federal holidays (see definition). Clean linen delivery and soiled linen pickup shall be between 6:00 AM and 10:00 AM, Monday through Friday, with specific delivery times to be proposed by the Contractor and agreed to by the Contracting Officer Representative (COR).

The Contractor will supply vendor-owned linen and will replace linen as needed for normal wear and tear. Veteran personal clothing will be laundered by the Contractor.

All services shall be provided FOB to VAMC locations identified elsewhere in this contract.

CONTRACTOR PICK-UP AND DELIVERY HOURS:

Any changes to the pick-up and delivery schedule shall be coordinated with the COR at the Medical Center. Schedule modification/alteration opportunities, which would improve operations and turn-around time, without major interruption to either contractor or the Government, shall be negotiated between the Contractor and COR and shall not be implemented without authorization from the Contracting Officer.

ESTIMATED QUANTITIES:

Historical data is provided in Section 6. However, it is impossible to determine the exact quantities during the contract term. Each offeror whose offer is accepted wholly or in part will be required to provide all services during the contract term.

CONTRACT AWARD:

The Government contemplates the award of a Firm Fixed-Price IDIQ contract resulting from this solicitation. The contract period will be from the date of award through five (5) consecutive years, in accordance with the terms and conditions defined herein.

36C24422Q0579

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B.2 STATEMENT OF WORK

Section 1 – Statement of Work

1.1. Statement of Work

1.1.1. This document contains the technical provisions for laundry/linen services that are to be provided for VA Butler Healthcare and the (HCC) Health Care Center.

1.1.1.1. The work required by this Statement of Work, consists of furnishing the physical laundry plant (at an off-site location), all linen items, labor, supervision, management, management support, supplies, ancillary equipment, vehicles and materials necessary for accomplishment of complete laundry/linen services, as described in Section 5.

1.1.1.2. All workmanship shall be in accordance with practices established by the Association for Linen Management (ALM), Dry Cleaning & Laundry Institute, Textile Rental Services Association (TRSA), and accepted industry standards. It is intended that services shall include all processes necessary for the laundering of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by The Joint Commission on Accreditation of Healthcare Organizations (JCAHO). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Laundry Plant layout/design must incorporate a “design for asepsis” where by clean linen does not come into contact with soiled linens nor share the same physical space, thus avoiding cross-contamination or reintroduction of bacteria once processed. Plants in which the work is done shall be open to inspection of sanitary conditions by Government representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards as shown in Section 7 ‘Quality Assurance”.

1.2. Contractor Experience.

The Contractor shall have experience in providing Medical Center laundry/linen services. The firm must have gained this experience as a result of being primarily engaged in the business of providing laundry/linen services in Medical Center environments (e.g. inpatient and outpatient medical treatment facilities) prior to submitting a quote.

1.3. Supervision by Contractor:

1.4. Personnel Qualifications and Requirements for Contract Service:

1.4.2.2.1. A general orientation of basic bacteriological concepts, including the basics of how disease is caused and transmitted.

1.4.2.2.2. Infection control orientation, relating duty functions to how infections can be prevented, reduced, or contained through proper environmental sanitation methods and to the technical provisions of this specification.

1.4.2.2.3. Proper use and handling of supplies and equipment.

1.4.2.2.4. Care and maintenance of Contractor and Government-furnished property.

1.4.2.2.5. Familiarization with local fire prevention and safety procedures.

1.4.2.2.6. Familiarization with equipment operational manuals.

1.4.2.2.7. Individual duties and responsibilities.

1.4.2.2.8. Procedures for replenishing supplies and obtaining equipment repair.

1.4.2.2.9. Role of Contractor personnel and their impact on patient care.

1.4.2.2.10. Techniques or methods for measuring the quality of work performance.

1.4.2.2.11. A general orientation of laundry operating procedures and policies.

1.4.2.2.12. Hazard communication, including location and access to the Material Safety Data Sheets (MSDS).

1.4.2.2.13. Compliance with Occupational Safety and Health Administration (OSHA)’s Bloodborne Pathogen Standard 29 CFR 1910.1030, which covers all elements of the standard including but not limited to: information on bloodborne pathogens and diseases, methods used to control occupational exposure such as Universal precautions and use of PPE (Personal Protective Equipment), hepatitis B virus (HBV) vaccine, and medical evaluation and post-exposure follow-up procedures.

1.4.2.2.14. General Employee Privacy Training.

1.5. Quality Control and Quality Assurance for Contract Service:

1.5.1. Quality Control. The Contractor shall have a Quality Control program to assure that the requirements of the contract are provided as specified. One copy of the Contractor’s basic Quality Control Program shall be available for review by the COR initially and at any time during performance. Subsequent changes to the approved Quality Control Program must also be reviewed and approved by the COR. The program shall include, but not be limited to the following:

1.6. Government Representative.

1.6.1. CO: The Contracting Officer is responsible for administrative and legal aspects of the Contract, as well as technical issues which cannot be resolved between the Contractor and COR. The Contractor is responsible to advise the Contracting Officer of any suspected or actual problems, disputes, or any issues in general which could endanger Contract performance.

1.6.2. COR and Designees: The COR is responsible for providing technical assistance to the CO in administration of the Contract. The CO will furnish the name of the COR prior to the start date of the Contract along with a delegation of authority stating general responsibilities as well as limitations. The COR may re-delegate authority to one or more individuals to act as the COR’s representative for specific facilities and/or functions. The COR and CO shall have access to plant facilities, without necessity of prior notification to Contractor.

1.7. Correspondence. All correspondence relative to this contract shall bear the VA contract number, title, and name of the VA medical center, and shall be addressed to the COR with a copy to the CO.

1.8. Security. It is the responsibility of the Contractor to ensure that all extraneous articles, except trash, found in linens or in areas under the jurisdiction of the Contractor (i.e., medical instruments and personal items) are turned in to the COR. A note will accompany the articles returned identifying the area or origination, and the type of linen or item it was found on (ex: general, personal).

1.9. Safety and Fire Prevention:

1.10. Damage and Equipment loss:

1.11. Linen Control

1.12. Delivery Requirements:

1.12.4. Clean linen will be stocked according to VA specifications as specified in Section 5. Linen will be separated into carts ready for use on Community Living Center, Domiciliary, Clinical area and areas located in VA Butler Healthcare and the (HCC) Health Care Center.

1.12.5. Contractor’s personnel shall clean the linen transport vehicle with a EPA approved (hospital grade) germicide/disinfectant, which has been approved by the COR.

1.12.6. Clean linen delivery and soiled linen pickup shall be between 6:00 AM and 10:00 AM, Monday through Friday, with specific delivery times to be proposed by the Contractor and agreed to by the COR at the following Medical Center locations:

VA BUTLER HEALTHCARE VA BUTLER HEALTHCARE CENTER

1.13. Phase-out Plan. The Contractor shall have a phase out plan. This plan shall describe the Contractor’s methods and procedures to ensure smooth and uninterrupted service at contract expiration date for a period not to exceed 90 days. The Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties.

1.14. Circumstances to be reported. The Contractor shall report any circumstances, which may affect the performance of the work and unhealthy or hazardous conditions or any delays or interference with work. Such reports shall be made immediately upon discovery by the Contractor to the COR by phone and a follow-up fax/email.

1.15. Contingency Plan, Contractor shall furnish with his proposal a written Contingency Plan indicating that services can be continued in the event of Contractor’s equipment and /or production facility failure. This Contingency Plan must also include transportation vehicle failure.

1.16. VHA Supplemental Contract Requirements for Combatting COVID-19:

1.16.1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1. If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1.16.2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

1.16.3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

1.16.4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

Section 2 - Definitions/Acronyms

New Year’s Day (1 January) King’s Birthday (3rd Monday in January) Washington’s Birthday (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth (19 June) Independence Day (4th of July) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veteran’s Day (11 November) Thanksgiving Day (4th Thursday in November) Christmas Day (25 December).

When such holiday falls on first non-workday, the preceding workday will be considered a holiday. When such holiday falls on the second non-workday, the next workday will be considered a holiday.

Must. This word is used in connection with the Contractor and specifies that the provision is binding.

Sanitary. In a clean state, protected from the contamination of pathogenic organisms.

Separation. Physical separation of contaminated materials from other materials or personnel to prevent the spread of contamination.

Service. A job performed to the standard and within the acceptable quality level. The Contractor must do the specific job, meet the standard, and meet the acceptable quality level before performance is acceptable and the Contractor is paid.

Serviceable Articles. Articles usable in their current condition, or restorable by economically justified repair methods to usable condition.

Shall. This word is used in connection with the Contractor and specifies that the provision is binding.

SOW (Statement of Work). A document that describes accurately the essential technical requirements for services, including the standards used to determine whether the requirements have been met.

VAMC. Veterans Affairs Medical Center

2.2. Commonly used Acronyms

Section 3 - Government Provisions

3.1 Materials:

3.1.1. The Government will provide forms, publications and services specifically identified in this contract as Government furnished.

3.1.2. Fair wear and tear or unserviceable condition of specialty items will be determined by the COR.

3.1.3. The Government will provide restroom and hand washing facilities for Contractor employees to wash their hands following exposure to blood or other body fluids while at the VA Facility.

3.1.4. The Government will provide facility passes for Contractor’s employees as necessary to fulfill provisions of this contract.

3.1.5. The Government will provide a detailed list of specialty items to be laundered.

Section 4 - Contractor Furnished Items

4.1. Materials. Contractor shall furnish all materials necessary to perform the tasks specified in the contract except to the extent specified in Section 3 (Government Furnished Property and Services). The Contractor shall secure all materials and supplies that comply with Local, State and Federal environmental laws.

4.2. Vehicles. The Contractor shall provide all required vehicles, vehicle fuels, lubricants, and repairs necessary to perform services under this contract. All vehicles to be used under this contract must be maintained in a safe and serviceable condition during duration of this contract. In addition, the vehicles must be kept clean (exterior and interior) with no unsightly residue of dirt, mud, trash, and other debris. Vehicle efficiency is solely the responsibility of Contractor and Contractor shall not be relieved of his contract responsibilities due to vehicle breakdown or failure of vehicles to operate.

4.3. Linen. Linen/textiles shall be free of rips, tears, holes, fraying, and excessive stains. Any items determined to be in unsatisfactory condition or past useful life, as determined in the sole discretion of the VA, shall be replaced by the Contractor at no cost to the VA.

4.3.1. Linen Specifications:

Note: Colors listed are suggested, however substitutions are acceptable as long as colors provided are coded by size. Samples of linen being furnished under the contract are required as part of the pre-award survey.

5.5-6.5 lb/dz, white hemmed ends

Small – Blue Medium – Brown Large – Maroon X Large – Yellow 2XL Large – Yellow/brown bias on lapel 3XL – Yellow/green bias on lapel 4XL – Yellow/blue bias on lapel 5XL – Yellow/white bias on lapel

Petite – Teal Small/Medium – Royal Large/X Large – Rose 2XL/3XL – Pink 4XL/5XL - Navy

Medium – Khaki Large – Green X Large – Brown 2XL - Graphite

4.4. Carts. Contractor shall maintain bulk delivery linen carts in good repair for employee safety/ergonomics. Replacement or additional cart requirements shall be the responsibility of the Contractor. All carts shall be numbered and have empty weight indicated on both ends.

4.5. Rags. Upon request of the COR, rags will be furnished at no additional cost to the VA except for the cost of laundering the rags which will be billed at the “General Linen” rate identified. It is estimated that VA Butler Healthcare uses approximately 10 pounds of rags per month.

4.6. Reports and Data. The Contractor shall provide, in writing, to the COR the data and reports identified in Technical Exhibit 3.

4.7. Weight Scales: The Contractor will have weight scales used to weigh clean and soiled textile carts. Weight scales must be calibrated annually to ensure accurate costing and workload associated with textile care processing and billing. The Contractor will annually provide the COR the certificate of calibration for each scale used by the Contractor.

4.8. Miscellaneous. The Contractor shall furnish other items as identified within this contract, such as, orientation and training, medical exams, procedures manual, quality control program, required data.

Section 5 - Specific Tasks

5.1. The Contractor shall accept for processing all soiled linens, uniforms, patient clothing, mops, etc. After processing, all items are to be finished and delivered to the Medical Center in accordance with the terms outlined below. Carts should be established according to the lists below, unless quantities are changed:

Hamper Bag

Dust Mop

Wet Mop

Rags

Patient Personal Cloths

Uniforms

Male Pajama Top Small Medium Large Extra Large

2XL

3XL

4XL

5XL

Male Pajama Pants

Medium Large Extra Large

2XL

3XL

4XL

5XL

Female Pajama Top Petite Small/Medium Large/Extra Large 2X/3X 4X/5X As needed

Remarks:

Female Pajama Pants

Small/Medium Large/Extra Large 2X/3X 4X/5X As needed

Supervisor/Driver Check List

Plastic - yellow

Plastic – purple

Soiled Weight

Isolation Bags

Clean Weight

5.1.2.

Date: 1 day every other week Time: 6:00am Area: Physical Therapy Health Care Center Carts: 1 (Tuesday)

Hamper Bag

Dust Mop

Wet Mop

Rags

Patient Personal Cloths

Uniforms

Male Pajama Top

Medium Large Extra Large

2XL

3XL

4XL

5XL

Male Pajama Pants

Medium Large Extra Large

2XL

3XL

4XL

5XL

Female Pajama Top

Small/Medium Large/Extra Large 2X/3X 4X/5X As needed

Remarks:

Female Pajama Pants

Small/Medium Large/Extra Large 2X/3X 4X/5X As needed

Supervisor/Driver Check List

Plastic - yellow

Plastic – purple

Soiled Weight

Isolation Bags

Clean Weight

5.1.3.

Date: 2 days/week Time: 6:00am Area: Clinical Area- HealthCare Center Carts: 1 (Monday & Thursday)

Socks

Bibs

Mo…