36C24422Q0449_1.docx

Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Derrick L. Maruski Derrick.Maruski2@va.gov 412-822-3744

PLACE OF PERFORMANCE

Wilmington VA Medical Center

James E. Van Zandt VA Medical Center

2907 Pleasant Valley Boulevard

Altoona PA

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

This is a Combined Synopsis/Solicitation for an AUDIO BOOTH – BRAND NAME OR EQUAL as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price; Purchase Oder is anticipated.

(i) The solicitation number is 36C24422Q0449 and is issued as a request for quotation (RFQ).

(ii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-04 dated 01/30/2022.

(iii) This solicitation is set aside 100% for Small Business (SB) and the associated NAICS code 334310 has a small business size standard of 750 employees.

(iv) Schedule of Requirement/CLINS - This requirement is BRAND NAME OR EQUAL

ITEM INFORMATION

ITEM 120ACT-SP Industrial Acoustics Double Wall Suite Includes 2 exam rooms and no control rooms Custom dimensions custom floor plan to maximize inside exam room space for existing pit size Total OD:16'6"x10'2"x8'1 1/4" Inside dimensions of each exam room: 8'2" W x 6'9"L x 6' 6 3/4"H Includes 36" clear opening width doors PRINCIPAL NAICS CODE: 334310 - Audio and Video Equipment Manufacturing PRODUCT/SERVICE CODE: 6515 - Medical and Surgical Instruments, Equipment, and Supplies

STEEL SURCHAGE APPLIED DUE TO CURRENT STEEL SHORTAGE PER MANUFACTURER

ITEM DATADROP Additional Rough in with conduit for your Fire Strobes each side, data each side and data drop for your thermostat in one of the rooms of the suite

ITEM CLOSURE PLT SM Closure plate 12' or less for side closures on all four edges( from booth to wall) price per liner foot

ITEM CLOSURE PLT ROOF Special Closure Plate up to 18" Roof apron and above, top plate only

ITEM INSTALLATION Removal of existing equipment from existing booths and re-installation in the new booth performed in one day/one trip

ITEM SBINSTALL Sound Booth Installation

ITEM 160 Freight, estimated based on delivery zipcode, additional charges may apply

(v) Statement of Need

STATEMENT OF NEED

1. INTRODUCTION – The Altoona VAMC’s objective is to purchase a replacement Audio Booth d/t new construction and need for Audiology to be relocated. Current Audio Booth is over its life expectancy and will not fit in the new facility. This custom booth will replace two old audio booths.

2. SCOPE OF WORK – Provide all necessary labor, materials and expertise in order to remove existing booth, and deliver, unpack, install, and configure the new Audiology Booth in the Altoona VAMC, 2907 Pleasant Valley Blvd, Altoona, PA 16602

3. WORK REQUIREMENTS - The Contractor shall provide white glove service, which will include all necessary labor, materials and expertise. The Contractor shall provide a point of contact to oversee the project and provide adequate supervision for contract personnel. This point of contact will maintain communication with the primary and alternate points of contact for the Altoona VA Medical Center. Pre-site visit(s), operational site visit(s), and post site visit(s) are the responsibility of the contractor.

4. GENERAL REQUIREMENTS - The contractor shall conduct the following tasks:

• Deliver, unpack, and remove the packing and shipping debris.

• Install, configure, test, and calibrate replacement booth to ensure the system functions as designed and the desired outcomes are achieved.

VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

(1) If fully vaccinated, contractors shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

(2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

(3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

(4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/ https://www.va.gov/oal/library/vaar/index.asp

52.204-13 System for Award Management (OCT 2018) 52.204-18 Commercial and Government Entity Code Reporting (JUL 2016) (End of provision)

(vii) Provision 52.212-2 – Evaluation of Commercial Items is applicable to this solicitation. The following evaluation criteria will be utilized to determine the most advantageous quote for the Government; Price, Past Performance, and SDVOSB/VOSB Business Status.

(viii) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items.

(ix) The Clause at 52.212-4, Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2021) applies to this combined synopsis solicitation and any resultant contract.

Addendum to FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2021), applies to this acquisition and the following by reference and full text clauses are added as addenda.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html (FAR) http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.232-40 Providing Accelerated Payments to Small Business Contractors (NOV 2021)

(End of Clause)

CLAUSES:

852.203-70 Commercial Advertising (APR 2020) 852.211-70 Equipment Operation and Maintenance Manuals (NOV 2018) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.212-71 Gray Market and Counterfeit Items (MAR 2020) (Deviation) 852.215-70 Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors (OCT 2019) 852.215-71 Evaluation Factor Commitments (OCT 2019) 852.219-74 Limitations on Subcontracting – Monitoring and Compliance (JUL 2018) 852.219-75 Subcontracting Commitments Monitoring and Compliance (JUL 2018) (Deviation) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.246-71 Rejected Goods (OCT 2018)

(x) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Products and Commercial Services (NOV 2021), applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (NOV 2021) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Post Award Small Business Program Representation (SEP 2021) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (JAN 2020) (Jul 2020) (Deviation)

52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-50 Combating Trafficking in Persons (NOV 2021) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

(JUN 2020)

52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (NOV 2021) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

(NOV 2021)

(xi) Additional conditions: All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered.

All interested parties shall be registered, active and verified with the following sites to be considered for award.

SAM: http://www.sam.gov VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx

(xii) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(xiii) Quotes must be emailed to Derrick.Maruski2@va.gov and received no later than 12:00 PM EST on Friday, February 25, 2022. Quote may be submitted on this document or the vendor’s own form.

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Please include Point of Contact name, phone number, and email with response. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Derrick.Maruski2@va.gov will be accepted.

ALL INTERESTED PARTIES MUST FILL OUT THE ATTACHED SPREADSHEET. THE COLUMNS REQUIRING VENDOR’S COMPLETION ARE HIGHLIGHTED. FAILURE TO RETURN THE ATTACHED SPREADSHEET COULD RESULT IN A DETERMINATION OF NON-RESPONSIVE AND VENDORS MAY LOSE OUT ON AN AWARD.

Point of Contact Any questions or concerns regarding this solicitation should be submitted in writing to the Contract Specialist, via email to Derrick.Maruski2@va.gov.

End of Document

See attached document: S30 Salient Characteristics.

See attached document: eCMS CLIN Spreadsheet - Audiobooth.

End of Document