36C24422Q0430 SAM.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24422Q0430

Shea Matthews 724-991-0328 04-08-2022

4PM EDT

00244 Department of Veterans Affairs Network Contracting Office 4

1010 Delafield Rd Pittsburgh PA 15215 shea.matthews@va.gov

X 100

X

541330

$16.5 Million

N/A

X

Department of Veterans Affairs VISN 4 Medical Centers

00244

Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

This procurement is being competed in accordance with FAR 13 5 13.5 NCO 4 is seeking a VISN-Wide Statement of Conditions ( ) Survey with emphasis on compliance with the National Fire Association’s Life Safety Code (NFPA 101). NCO 4 intends to award a 5-Year Indefinite Delivery (ID) Firm Fixed Price Contract from this solicitation. Prospective vendors shall adhere to the instructions to offerors in Section E of this Solicitation.

Intended Effective Date: TBD Intended Expiration Date: TBD not to exceed 60 months from ff i Effective Date.

All questions pertaining to this solicitation shall be emailed to shea.matthews@va.gov no later than 7 days prior to li i i d solicitation close date.

Service Contract Labor Standards Act (SCLS) applies in Accordance with FAR 52.222-41

Contractor shall comply with all applicable wage & hour laws and is responsible for the correct wage titles.

See CONTINUATION Page

X

Laura Scott Contracting Officer

36C24422Q0430

Table of Contents

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PERFORMANCE WORK STATEMENT

B.3 PRICE/COST SCHEDULE

ITEM INFORMATION

B.4 DELIVERY SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (NOV 2021)

C.3 52.216-18 ORDERING (AUG 2020)

C.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.5 52.216-20 DEFINITE QUANTITY (OCT 1995)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.8 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.9 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

C.10 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.11 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021) (JUL 2020)

(DEVIATION)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.7 ADDITIONAL INSTRUCTIONS TO OFFERORS

E.8 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021) (JUL 2020) (DEVIATION)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244

Department of Veterans Affairs

Network Contracting Office 4

Contracting Specialist: Shea Matthews shea.matthews@va.gov

1010 Delafield Rd

Pittsburgh PA 15215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] To Be Determined

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Refer to VAAR: 852.232-72 Electronic Submission of Payment Request http://www.fsc.va.gov/einvoice.asp

Austin Payment Center

Department of Veterans Affairs

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PERFORMANCE WORK STATEMENT

Statement of Conditions (SOC) Survey

Part 1 - Scope of Survey

Provide all engineering and other technical services as well as equipment and supplies to complete a comprehensive Statement of Conditions (SOC) survey and produce the identified documentation at each of the nine (9) VA Medical Centers (VAMCs) in Veterans Integrated Service Network 4 (VISN 4).

An SOC survey will be conducted at each VISN 4 facility to assist in the preparation for Joint Commission surveys. The SOC survey process will focus on compliance with the most current edition of the National Fire Protection Association’s Life Safety Code (NFPA 101). The purpose of the SOC survey is to identify and address Life Safety Code deficiencies that must be resolved so that compliance with Joint Commission standards is achieved and maintained.

The Contractor will use a standard survey protocol to address all applicable codes, references, and regulations. The Contractor will review records, interview staff, and visually inspect each facility in the gathering of information and completion of the survey.

Part 2 - Qualifications

The Contractor shall possess the appropriate qualifications and credentials for conducting the surveys. The Contractor will have a licensed, professional engineer with specific heath care experience on staff. The Contractor will also have a credentialed and licensed Fire Protection Engineer on staff. The Contractor shall have a minimum of ten (10) years of experience in completing NFPA 101 surveys in health care facilities and a minimum of five (5) years working with the SOC process. Experience conducting SOC surveys within the VA is preferred. The Contractor will provide names of surveyors and documentation of their NFPA 101 surveying experience at the time the proposal is submitted.

Part 3 - Procedures

3.1 Pre-Survey Questionnaire and Document Review

The Contractor must forward a pre-survey questionnaire to the POC identified in Part 4 to identify the scope of services provided by the facility. The Contractor will also forward a list of documents (policies, reports, and/or other records) to the POC to provide to the Contractor for review prior to the onsite portion of the survey.

The Contractor will review existing documents including, but not limited to, Basic Building Information (BBI), most recent Life Safety Assessment (LSA), Plan for Improvement (PFI), Fire

Safety Equivalencies (if any), and architectural floor plans that indicate building fire protection features.

3.1.1 Pre-Audit Teleconference

The Contractor will conduct a one-hour teleconference with the Network Capital Asset Manager (CAM) and Network Safety Manager before the site visits to the facilities commence. The Contractor will provide a power point presentation to the Network CAM suitable for use at an executive briefing for non-technical managers. The presentation will contain one slide introducing the organization, up to one slide per site for expected outcomes, up to two slides on common findings in other VA Medical Centers.

3.2 Entrance Interview Meeting

The Contractor must begin the onsite portion of the assessment with an interview meeting between assessment team and the facility leadership representatives and/or other representatives designated by the VAMC for each facility with knowledge of physical plant and facilities and their operations. The meeting will include a question/answer session to address the VAMC’s questions and concerns.

3.3 Employee Interviews

After the Entrance Interview Meeting, the Contractor must discuss the completed questionnaire with VAMC personnel identified by the POC. The Contractor will seek clarification of any uncertainties and develop a strategy for conducting the assessment efficiently and in a manner that is least disruptive to facility operations.

3.4 Document Review

The Contractor must review the documents requested in the Pre-Survey Document Request specified in 3.1, above, as well as any other relevant documents provided by the VAMC. During the onsite survey, the Contractor may request additional documents to provide relevant and useful information.

3.5 On-Site Survey

The Contractor will conduct an SOC Survey at each of the VAMCs in VISN 4 as identified in Part 4 “VISN 4 VA Medical Center Listing.”

The Contractor will verbally report any item that presents an imminent and substantial endangerment to human health immediately to the POC and Contracting Officer’s Representative (COR). The Contractor will submit a written report within three days calendar days of reporting an imminent non-compliance situation.

The Contractor will conduct a Statement of Conditions survey at each of the VISN 4 facilities outlined in Part 4. The Contractor will follow the directions provided by the Joint Commission for the Statement of Conditions. For Example, but not limited to the following:

A. The Contractor will consult with the VAMC Engineering and Safety staff to identify areas of the hospital buildings that meet the separated occupancy criteria outlined in NFPA 101, Chapters 18.1.3 & 19.1.3, and the Basic Building Information (BBI) will be modified to show the separated occupancies as agreed to by the facility and the contractor. The occupancy classification by floor/zone will be established in a list on the second page of the BBI under “Additional Comments and Notes”. The BBI will also include a copy of the Fire Protection Features Drawings (AutoCAD format) in the smallest readable size showing all items required by the BBI. In addition, the drawings shall show all areas of the buildings that are surveyed as “suites”. The suites shall be clearly identified on the drawings and be listed in the BBI on the second page under “Additional Comments and Notes”. A copy of any Joint Commission equivalency cover letter will also be provided as an electronic attachment (received from the facility and scanned) to the BBI. The Contractor does not have to submit a BBI or drawings for stand-alone clinics that are considered business occupancies per NFPA 101.

B. The Contractor shall conduct a Life Safety Assessment (LSA) for all buildings and spaces identified in Part 4. The work will include visual inspection of 100% of both sides of smoke and fire barriers above ceilings. The LSA will include for each deficiency noted, a) a unique identifier, b) location of the deficiency, c) a description of the deficiency, d) recommended corrective action, and e) the specific code reference.

C. Upon completion of the inspection, the Contractor shall provide an overview of the LSA findings and identify any serious deficiencies that need immediate attention to the POC, COR, and Network Capital Asset Manager (CAM).

D. The Contractor shall complete a plan for improvement (PFI) for all deficiencies identified, including a recommended resolution to abate the deficiency along with a corresponding cost estimate. The information shall be segregated in a format such that the PFI information can be readily uploaded into the Joint Commission extranet site by VAMC staff. Deficiencies for which an equivalency has been granted by the Joint Commission shall be listed (summarized) on the PFI with the notation that the equivalency has been granted.

Dates of the surveys will be determined in advance via collaboration between the Contractor, POC, and COR. However, all facilities’ initial onsite surveys will be completed, and all reports delivered no later than one year from award.

The Contractor shall use the most current edition of the Life Safety Code (NFPA 101), and the Comprehensive Accreditation Manuals published by The Joint Commission and follow Joint Commission guidelines regarding the Statement of Conditions, while completing the surveys and related reports. The Contractor shall provide all information necessary for the VAMC to input into the Joint Commission extranet site.

The POC will supply the contractor with the current life safety drawings, blueprints and/or computer aided design (CAD) drawings of the buildings to be surveyed, showing existing smoke barriers/zones, 2-hour fire separations, shafts/chutes, and exits prior to the survey.

The Contractor shall be responsible for field verifying the accuracy of the drawings and updating as necessary prior to attaching them to the BBI.

The POC will provide a copy of any equivalency cover letter granted by the Joint Commission to the Contractor for consideration and proper inclusion in the final product.

The Contractor shall submit a draft written report including the BBI, LSA, and PFI with recommended corrections and estimated costs within fifteen (15) business days after each site visit/exit interview. The report shall be submitted in an electronic format in Microsoft Word and be delivered to the POC, COR, and CAM. In addition, the Contractor will send updated CAD drawings of the buildings surveyed (less stand-alone clinics) identifying as-built fire protection features including smoke barriers/zones, 2-hour fire separations, shafts/chutes, suites, and exits. Final reports incorporating all comments shall be submitted within fifteen (15) business days of receiving the comments from the facilities. The final report shall be submitted in hardcopy (4 copies) and electronic format in Microsoft Word and be delivered to the POC (two copies) and the COR (two copies).

The hospital surveys will be coordinated with the POC listed in Part 4. It should be noted that the POC is not the COR. Each facility survey will occur on consecutive days. Survey schedules will be approved/finalized at least two weeks in advance of the survey.

All costs, including travel costs and materials furnished to the facilities/VISN must be included in the submitted proposal. Payments will be made monthly, based on the successful completion and acceptance of onsite work (50%), the draft report (25%), and the final report (25%) for each medical center.

3.6 Exit Interview Meeting

At the conclusion of the site work, the Contractor will hold a preliminary closeout meeting with appropriate VAMC representatives for each site, the meeting will consist of, but not limited to a highlight of preliminary findings, including a synopsis of the BBI, LSA and PFI, noting those areas that are significant issues. Identify deficiencies that could result in significant findings by the Joint Commission or regulatory agencies and steps that can be taken by the VA to address the identified deficiencies. The report will be drafted in a manner that allows time for effective disclosure while providing a clear road map for gaining as well as maintaining compliance.

3.6.1 Exit Interview Meeting with Capital Asset Manager

The Contractor will advise the CAM by telephone one day prior to the Exit Interview for each site with the time of the interview. Also, the successful bidder will advise the CAM, in advance of that meeting, of any significant findings not already reported to the VISN office.

3.7 Reports

A. Draft Report

1. Provide the draft SOC survey report for each VA facility in accordance with the timeframes established in Part 5, ‘Schedule of Audits and Reports’.

2. The VAMC will provide comments on the draft report to the contractor in accordance the timeframes established in Part 5. In addition, the VAMC will provide any additional documentation that may not have been made available during the audit to substantiate comments.

3. The draft report shall include the following:

a. An Executive Summary.

b. Methods, scope, and procedures used for conducting the survey.

c. Identification of specific program deficiencies with associated reference to applicable standards.

d. Recommended actions for abatement and an estimate of associated costs.

e. Findings and options for improving the site management systems to better achieve compliance.

f. BBI, LSA, and PFI

B. Final Audit Report

1. Enter all revisions resulting from the draft report comments.

2. Provide a final comprehensive report, including revisions resulting from the draft report comments, for each facility in accordance with the schedule in Part 5, ‘Schedule of Audits and Reports’.

3. Provide four (4) bound, hard copies of each Individual facility report incorporating appropriate changes from the draft report review. One copy to the Network CAM Office, one to the COR, and 2 copies to the VAMC.

4. Provide an electronic copy of each individual facility report.

5. All results, findings, reports, etc. are the property of the VA and use or disclosure of information gained by the contractor during the conducting of compliance audits must be in accordance with FAR Clause 52.227-14.

Note: Hard copies of the draft and final audit reports and any hard copies of revised or follow up reports are to be printed double-sided on a minimum of 30 percent post consumer paper.

3.8 Technical Support

Technical Support via telephone or other non-travel related means shall be provided during the duration of the contract and one year thereafter to the Network CAM and the VAMCs.

3.9 Security/Privacy Requirements and ISSO/PO Comments

The COR is responsible for ensuring that all Contractors comply with physical security policies.

A compliant ID badge must be worn by Contractors at all times while on VA premises.

Contractor may not have access to the VA network or any VA sensitive information under this contract.

All Contractors must receive Privacy training annually using one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self

Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract and annually thereafter.

Proof of training completion must be verified and tracked by the COR.

Copies of each Contractor employee’s completion certificate must be submitted to the COR. If a Contractor employee has completed this training within the past 12 months and can provide the course completion certificate, then he/she will only need to retake the training by the anniversary date of their previous course completion date.

Contractor personnel that will be on-site for more than two hours must complete VA Privacy and Information Security Awareness and Rules of Behavior training.

3.10 VHA Supplemental Contract Requirements for Combatting COVID-19

1. Contractor employees who work in or travel to VHA locations must comply with the following:

a. Documentation requirements:

1) If fully vaccinated, contractors shall show proof of vaccination.

i. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination.

2) If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test that includes an affiliated telehealth service.

3) Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

4) Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

2. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates.

https://www.va.gov/covid19screen/

a. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.

4. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.

3.11 Records Management Language for Contracts

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

Part 4 - Medical Center Listing and Approximate Square Footage

Site Address Approximate

Size in Square Feet

James E. Van Zandt VA Medical Center

2907 Pleasant Valley Boulevard

Altoona, PA 16602

359,000

VA Butler Healthcare

325 New Castle Road

Butler, PA 16601

510,000

Coatesville VA Medical Center

1400 Black Horse Hill Road

Coatesville, PA 19320

691,500

Erie VA Medical Center

135 East 38th Street

Erie, PA 16504

330,000

Lebanon VA Medical Center

1700 South Lincoln Avenue

Lebanon, PA 17402

773,000

Cpl. Michael J.

Crescenz VA Medical Center

3900 Woodland Avenue

Philadelphia, PA 19104

1,066,400

VA Pittsburgh Healthcare System

(University Drive)

University Drive

Pittsburgh, PA 15240

1,000,000

VA Pittsburgh Healthcare System

(HJ Heinz)

1010 Delafield Road

Pittsburgh, PA 15215

432,000

Wilkes-Barre VA Medical Center

1111 East End Boulevard

Wilkes-Barre, PA 18711

676,200

Wilmington VA Medical Center

1601 Kirkwood Highway

Wilmington, Delaware 19805

388,000

Part 5 - Schedule of Audits and Reports

Facility Site

Audit Draft

Report

COTR

Review Final

Report

Altoona, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Butler, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Coatesville, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Erie, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Lebanon, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Philadelphia, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Pittsburgh, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Wilkes-Barre, PA TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Wilmington, DE TBD 15 days from Exit Interview

10 days from Receipt of Draft

Report

15 days from Receipt of Comments

Notes:

1. All days listed are business days and exclude federal holidays.

2. Draft Reports will be provided to the POC, COR and CAM as scheduled.

3. The Site point of contact will review and provide comments to the Contractor within 10 business days. Any revisions received and determined to be relevant will be included in the final report.

4. Final reports will be delivered to POC, COR and CAM within the timeframes listed.

5. A transmittal to the Network Office upon submission of all deliverables is required.

5.1 Government Quality Assurance Surveillance

A. Timeliness – The COR will evaluate if work products were submitted or completed on or before the due date specified.

B. Professionalism – The COR will request feedback from VAMC POC to evaluate if the Contractor personnel demonstrated professional appearance, mannerisms, proper salutations to staff and Veterans, and respect to property.

C. Clarity –

1. The COR will request feedback from the VAMC POC to evaluate if the Contractor demonstrated verbal and written information and responses clearly, concisely and timely.

2. The COR will receive and review each written report submitted by the Contractor and determine if each finding is linked to an appropriate Standard.

D. Efficiency – The COR will receive and review each written report submitted by the Contractor and determine if each finding has a recommendation to be in full compliance.

E. File Editing – The COR will monitor all emails and documents shared between the Contractor and VAMCs for text and diagrammatic files provided to ensure they are compatible with VHA IT infrastructure and are editable by VA.

B.3 PRICE/COST SCHEDULE

The costs of travel and materials required for these services are to be included in the offeror’s fully burdened rates.

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES QUANTITY

UNI

T UNIT PRICE AMOUNT

0001 359,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the James E. Van Zandt VA Medical Center, Altoona, PA Contract Period: Base POP Begin:

POP End:

510,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Butler VA Healthcare facility Contract Period: Base

691,500.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Coatesville VA Medical Center Contract Period: Base

330,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Erie VA Medical Center Contract Period: Base

773,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Lebanon VA Medical Center Contract Period: Base

1,066,400.

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA Contract Period: Base

1,432,000.

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the VA Pittsburgh Healthcare System Contract Period: Base

676,200.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilkes-Barre VA Medical Center Contract Period: Base

388,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilmington VA Medical Center Contract Period: Base

72.00 HR _______________

Provide technical support to field stations via telephone and computer for one year after final report is accepted.

(Contractor should estimate a total of 8 hours of support per facility for this item, for a total of 72 hours.) (Could be factored in to Survey price.)

Contract Period: Base

359,000.00 SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the James E. Van Zandt VA Medical Center, Altoona, PA Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Butler VA Healthcare facility Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Coatesville VA Medical Center Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Erie VA Medical Center Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey the Lebanon VA Medical Center

Contract Period: Option 1

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA Contract Period: Option 1

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the VA Pittsburgh Healthcare System Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilkes-Barre VA Medical Center Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilmington VA Medical Center Contract Period: Option 1

72.00 HR _______________ _______________

Provide technical support to field stations via telephone and computer for one year after final report is accepted.

(Contractor should estimate a total of 8 hours of support per facility for this item, for a total of 72 hours.) (Could be factored in to Survey price.)

Contract Period: Option 1

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the James E. Van Zandt VA Medical Center, Altoona, PA Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Butler VA Healthcare facility Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Coatesville VA Medical Center Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey the Erie VA Medical Center

Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Lebanon VA Medical Center Contract Period: Option 2

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA Contract Period: Option 2

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the VA Pittsburgh Healthcare System Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilkes-Barre VA Medical Center Contract Period: Option 2

388,000.00 SF _______________ _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilmington VA Medical Center Contract Period: Option 2

Provide technical support to field stations via telephone and computer for one year after final report is accepted.

(Contractor should estimate a total of 8 hours of support per facility for this item, for a total of 72 hours.) (Could be factored in to Survey price.)

Contract Period: Option 2

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the James E. Van Zandt VA Medical Center, Altoona, PA Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Butler VA Healthcare facility Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey the Coatesville VA Medical Center

Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Erie VA Medical Center Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Lebanon VA Medical Center Contract Period: Option 3

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA Contract Period: Option 3

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the VA Pittsburgh Healthcare System Contract Period: Option 3

676,200.00 SF _______________ _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilkes-Barre VA Medical Center Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilmington VA Medical Center Contract Period: Option 3

Provide technical support to field stations via telephone and computer for one year after final report is accepted.

(Contractor should estimate a total of 8 hours of support per facility for this item, for a total of 72 hours.) (Could be factored in to Survey price.)

Contract Period: Option 3

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the James E. Van Zandt VA Medical Center, Altoona, PA Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey the Butler VA Healthcare facility

Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Coatesville VA Medical Center Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Erie VA Medical Center Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Lebanon VA Medical Center Contract Period: Option 4

SF _______________

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Corporal Michael J. Crescenz VA Medical Center, Philadelphia, PA Contract Period: Option 4

1,432,000. SF _______________ _______________

00 ___ ___

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the VA Pittsburgh Healthcare System Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilkes-Barre VA Medical Center Contract Period: Option 4

Provide all tools, labor, materials, expertise and supervision to accomplish a comprehensive Statement of Conditions Survey and Submissions as described in the Statement of Work for the Wilmington VA Medical Center Contract Period: Option 4

Provide technical support to field stations via telephone and computer for one year after final report is accepted.

(Contractor should estimate a total of 8 hours of support per facility for this item, for a total of 72 hours.) (Could be factored in to Survey price.)

Contract Period: Option 4

GRAND TOTAL _______________

B.4 DELIVERY SCHEDULE

Delivery shall be coordinated between the facility POC and contractor upon award.

SECTION C - CONTRACT CLAUSES

C.1 52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (JAN 2011)

(a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201.

(b) The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee's employment.

(3) Upon contract completion or termination.

(c) The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts when the subcontractor's employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in paragraph (b) of this section, unless otherwise approved in writing by the Contracting Officer.

(End of Clause)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the…