36C24421R0112.docx

36C24421R0112

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24421R0112 X 08-19-2021 595-22-1-5482-0001 595-21-107 00244 Department of Veterans Affairs Network Contracting Office 4 Stephanie Carhart 1010 Delafield Rd Pittsburgh

PA

15215 Stephanie Carhart stephanie.carhart@va.gov

Stephanie Carhart 412-680-6879 New Salt Shed Design-Build

This is a design build solicitation under FAR Part 36.301. All qualified offerors may submit for Phase I. Phase II will be limited to the top three Phase I offerors. Phase II instructions will be provided by the Government via a solicitation amendment to this solicitation to selected Phase I offerors. All non-selected Phase I offerors will be notified as such via email.

Set-Aside: 100% set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). SDVOSB status must be verified at both SAM (https://sam.gov/content/home) and the VA VetBiz portal (https://vetbiz.va.gov/).

NAICS: The North American Industry Classification System (NAICS) code is 236210. The Size Standard is $39.5 Million.

Magnitude: The Disclosure of Magnitude for this project is between $100,000.00 and $250,000.00, Wage Determination DBA PA20210093 (Mod #10), dated 07/23/2021 applies to this solicitation and any resultant contract.

However, the current prevailing Wage Determination will be incorporated at time of award. The Contractor shall be responsible for the correct title and classification of workers and compliance with applicable wage and hour laws.

Project Timeline: The awarded contractor will have 90 calendar days to complete the design portion of the project and 180 calendar days to complete the construction portion of the project. Calendar days start upon the issuance of the Notice to Proceed (NTP).

Site Visit: A site visit will be held at the Lebanon VA Medical Center on 8/26/21 @ 10:00am EST. All parties will report to the outside of building 19 at 1700 S Lincoln Ave, Lebanon, PA 17042.

QUESTIONS: All questions must be submitted to stephanie.carhart@va.gov by 09/09/21 at 11:59 P.M. No further questions will be considered after this date/time for Phase I

PROPOSALS: Proposals for Phase I are due on 10/1/21 @ 11:59pm EST. Email Phase I proposals to stephanie.carhart@va.gov.

X X 52.211-10 X

11:59PM

EDT

10-01-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

00244 Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin

TX

78714-9971

(877) 353-9791

(512) 460-5429 Paul Bosak Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Salt Shed Design-Build / Project #: 595-21-107

Provide all labor, materials, tools and equipment, and the design-build services necessary for design and construction of a project described herein as well as other specific tasks as further defined by this Request for Proposal (RFP). This procurement shall provide required design completion of the aforementioned project and perform construction of completed design work. Project shall be designed and completed in accordance with VA Criteria, EPA requirements, and VA Specifications developed for the project.

Contract Period: Base POP Begin:

POP End:

Page 1 of

Design-Build (DB) Scope of Work Construct Salt Shed 595-21-107 Construction Documents Ready by 90 days after Notice to Proceed (NTP) issued Construction Complete by 180 days after NTP issued Contracting Officer:

Contracting Officers Representative (COR):

-- Services --

· Provide all labor, materials, tools and equipment, and the design-build services necessary for design and construction of a project described herein as well as other specific tasks as further defined by this Request for Proposal (RFP) the Design-Build Project No. 595-21-107, Construct Salt Shed. This procurement shall provide required design completion of the aforementioned project and perform construction of completed design work. Project shall be designed and completed in accordance with VA Criteria, EPA requirements, and VA Specifications developed for the project.

· This Request for Proposal (RFP) document is intended to generally define the scope and design parameters to be included in this project. It is the responsibility of the Design-Build team to provide a complete set of approved design documents in a manner consistent with the VA guidelines, specifications, and design standards in order to complete construction within a 180-day schedule.

· Offeror shall be prepared for a 180-day schedule as indicated below in the Project Schedule. Offeror may propose an alternate schedule, in addition to the 180-day schedule, which will be reviewed by the VA. Schedules shall indicate the following:

· The design period which shall include provisions for VA reviews.

· Phasing plans for coordination of any site utility relocation work.

· Construction period services including:

· Mobilization

· Demolition

· Procurement and installation of equipment

· Provisions for overtime or shift work shall be included in the contract offer.

· Equipment unloading, placing, inspection, testing, commissioning, and reports.

PROVIDE:

Professional Design-Build (DB) services to include but not limited to:

· Site investigation – architectural, civil, structural, electrical, mechanical and any other engineering services as needed, environmental studies, and materials testing.

· Contract drawings and specifications for construction.

· Construction period services for DB A/E: review of shop drawing submissions, provide recommendations regarding contractor change proposals and requests for information (RFI); DB A/E shall visit the site per VA's request and add to drawings as-built conditions from contractor's record drawings; DB A/E shall respond on site within a 24-hour period when requested.

· Construction and Installation services of the Salt Shed, including all Management, Supervision, Labor, Transportation, Equipment and Materials and to perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications to create a complete and useable facility.

-- Project Scope --

GENERAL:

Provide sufficient construction documents for the New Salt Shed at the Lebanon VA Medical Center. Offeror shall make layout changes, calculations, and provide documentation to support their design. The new salt shed shall be designed and installed as per the specifications and drawings approved through the VA Design and Project Design Team (PDT) process.

SPECIFICS:

The project is intended to replace the existing two-bay salt shed with a new two-bay salt shed.

· The project shall demolish the existing salt shed and pad and repair the shared wall with the adjoining storage structure, including, but not limited to, repairing the dividing wall, roofing and siding on the face of the building where the salt shed and storage structure were joined.

· The new salt shed shall consist of a concrete pad, suitable for heavy vehicles and salt storage, walls, a roof, bollards, and doors

· The exterior dimensions of the salt shed shall be no greater than 26’ wide by 30’ deep

· Each bay of the salt shed shall have minimum interior dimensions of 11’-6” wide by 26’ deep by 15’ tall. The side walls shall be a minimum of 8” thick reinforced concrete with the front and back walls being a minimum of 16” reinforced concrete.

· The roof shall be a pressure treated wood truss roof with metal roofing and siding with a 15’ tall minimum clearance.

· All concrete shall be sealed to protect it from the effects of salt

· The bay entrances shall be protected by 6” concrete filled steel bollards and shall have curtain flaps or an approved equal as doors.

· Installation will be required to occur during times that will minimize impact to the patients, staff, and hospital in general, and outages shall be kept to an absolute minimum and scheduled at the convenience of the government.

· Collaboration between the Design-Build team, COR and Lebanon VAMC Grounds shop will be required during the project.

· All work shall comply with National Fire Protection Association (NFPA), International Building Code and Occupational Safety and Health Administration (OSHA) regulations and the VA Design manuals.

· Design drawings shall be stamped by a Structural Engineer licensed in the state of Pennsylvania.

The DB A/E shall provide professional architectural and engineering and construction services for the project and is responsible for providing all services necessary for design of this project – i.e. mechanical, electrical, asbestos sampling and monitoring, structural, fire alarm and suppression, communications, cable tv, etc.

The DB construction contractor shall provide all Management, Supervision, Labor, Transportation, Equipment and Materials and perform work to include demolition, general construction, alterations, mechanical and electrical work, and certain other items as required by project drawings and specifications complete the New Salt Shed Project.

-- Site Investigations --

EXPECTATION: The DB A/E shall make site visits as necessary to survey existing conditions.

Make site visits as required to determine existing as-built conditions affecting this project. NOTE: Information including drawings and other documentation provided to the DB A/E is used as reference only. All additional references and specifications are available in VHA’s Technical Information Library at address: http://www.cfm.va.gov/til/. AutoCAD background drawings will be provided by the VA upon request. The DB A/E shall field verify all dimensions. The DB A/E shall field verify every aspect that relates to the project. Coordinate site visits with the Contracting Officer Representative (COR) as determined after award.

-- Project Schedule --

EXPECTATION: Submit review packages so they are received on the noted day

SUBMISSIONS:

Submit review packages so they are received on the noted day (calendar days after NTP) or earlier:

Note: The issuance of the Notice to Proceed (NTP) for design will be at the first Project Design Team (PDT) Meeting. The Design-Build Team Contractor shall be required to attend and take minutes of each PDT meeting. Minutes shall be submitted electronically to the Project Manager and Contracting Officer within three calendar days of each meeting for approval and to be added to the official contract file.

-- Design Requirements/Submissions --

EXPECTATIONS: Submit complete review package in accordance with the following requirements and guidelines outlined in http://www.cfm.va.gov/til/aeDesSubReq.asp Please pay specific attention to the schematic, design and construction submission requirements. As appropriate and depending upon the complexity of the design, the DB A/E may elect to delete individual submissions where not required (i.e. Do not address Site Development, Landscaping for interior renovation projects)

DELIVER:

Submit all design/bid submission packages directly to the Contracting Officer Representative on the established dates to allow the VA time to review. Include all information as follows and as outlined in the attachments for each submission. Information required for each submittal is outlined in Program Guide PG-18-15 Volume C November 2008. The manual is available at the following address: http://www.cfm.va.gov/til/aeDesSubReq.asp Area of Construction: See Attachment “A”.

Design Development 35%: Attachment “B” 35% Submission Requirements

· Requirements for the 35% Design Development Documents Submission.

· Define the design elements based on the presented option and submit all information required by the PG-18-15 (35% Design Development).

· Identify Working Drawings scope within the construction budget.

· Identify all design calculations.

· Identify impact of existing asbestos.

· Develop plans and marked up specifications to meet all applicable federal and state

· codes/requirements, including but not limited to PENDOT, OSHA, DER, EPA, NEC, NFPA, IBC

· Identify all design calculations.

· Identify all existing utilities and utilities requirements.

· Identify all potential bid deduct alternatives.

· Identify all phasing requirements for construction.

· Develop Infection Control Risk Assessment (VA EC-43)

Design Development 100%: Attachment “C” 100% Submission Requirements

· Requirements for the 100% Design Development Documents Submission.

· Address all comments from the 35% review.

· Consolidate all necessary submittals by specification section on an Excel spreadsheet. Checklist to be utilized to track/monitor submittal process.

· Revise and update cost estimate.

· Finalize all design calculations.

· Finalize all phasing requirements for construction.

· Finalize impact of existing asbestos.

· Finalize Infection Control Risk Assessment (VA EC-43)

· Address all comments from the VISN Safety & Fire Protection Review.

Construction Documents (CD): Attachment “D” Construction Documents Submission Requirements Submit a complete set of documents of all contract requirements. The Cover Page shall be submitted for approval signatures. If necessary, update and submit until approved by the VA.

-- Construction Period Services --

Expectations: Respond to submittals and other requests in a timely manner.

PROVIDE:

· Review all shop drawing submissions and provide recommendations to the VA within five calendar days upon request.

· Make site visits on requests of the VA and prepare written reports to include agreed upon changes in design as determined necessary during the construction. Visits made based on errors and omissions in design shall be at no cost to the VA.

· Participate in partial and/or final acceptance inspections as scheduled and generate punch list items for completion. The punch list shall reference the contract documents for specific deficiencies (i.e. specification section, drawing detail, etc.)

· Prepare as-built drawings on original set with DB A/E’s stamp, based on record drawings that the contractor kept during construction. Transpose contractor’s as-built’s to AutoCAD 2007 – 2019 and in PDF form and provide a set of updated as-built’s on CD within 30 days to the COR

ATTACHMENT “A”

Location of the project Salt Shed Location

ATTACHMENT “B”

Design Development 35% Submission Requirements Deliver the following (labeled with 35% submission) and include this attachment as a checklist with your submission:

· 1 Copy of a narrative report forwarding the design develop 35% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager, and any design calculations or analysis.

· 3 sets of all drawings updating all previous comments required by project and produced in AutoCAD 2007 – 2019 and in PDF form.

· 1 Copy of updated itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 1 Copy of custom edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 set of all drawings and specifications, to send for 3rd party Life Safety Review.

· 1 copy of drawings in AutoCAD 2007 – 2019 and in PDF form and specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “C”

Design Development 100% Submission Requirements Deliver the following (labeled with 100% submission) and include this attachment as a checklist with your submission:

· 1 Copy of a narrative report forwarding the design develop 100% submission addressing items listed in the design requirements and any additional A/E recommendations. The report should include identifying potential bid deduct alternatives, recommended construction phasing based upon discussions with the program manager and any design calculations or analysis.

· 2 sets of all drawings updating all previous comments required by project produced in AutoCAD 2007 – 2019 and in PDF form.

· 1 Copy of the proposed construction schedule.

· 1 Copy of final itemized cost estimate by spec section or trade (labor, material and equipment) and also by VA criteria, NRM, Minor, BSER and BSEA.

· 1 Copy of final edited VA Master Specifications of sections to be used for this project and a master submittal list identifying all the submittals required to be submitted by the contractor for review.

· 1 CD containing

· All drawings in AutoCAD 2007 - 2019 and in PDF form.

· All specifications in Microsoft Word 2007 or higher on (CD)

ATTACHMENT “D”

Contract Document Submission Requirements

Expectation: Submit complete contract documents for final review prior to Notice to Proceed for Construction. Continue to submit contract documents until all changes are incorporated by the DB A/E for final signature prior to Notice to Proceed for Construction. Upon approval duplicate copies as required.

Deliver the following (labeled with Contract Documents Submission) and include this attachment as a checklist with your submission:

· 1 copy of the Cover Sheet (AutoCAD) for final VA signatures.

· 2 sets of all drawings updating all previous comments required by project, produced in AutoCAD 2007 – 2019 and in PDF form – for final VA review. If approved final sets to be submitted with signed off cover sheet.

· 1 Copy of final project specification (bound) prepared in Microsoft Word 2007 or higher. Include a master submittal list in the specifications.

· CD containing

· All drawings in AutoCAD 2007 – 2019 and in PDF form.

· All specifications in Microsoft Word 2007 or higher.

· Submittal Spreadsheet – identifying all the submittals required to be submitted by the contractor for review. The list shall be organized by division and specification.

Upon signature approval, provide three (3) sets of final Contract Documents (complete with VA signed Cover Sheet). Provide two (2), half (1/2) size sets of final drawings.

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

Phase I Proposal information and contract forms may be obtained by general (prime) contractors interested in submitting a proposal direct to the Department of Veterans Affairs and by suppliers and subcontractors for their use in preparing sub-bids for general (prime) contractors from the System for Award Management (SAM) Contract Opportunities website at https://sam.gov under solicitation number 36C24421R0112. By registering at SAM, prime contractors, suppliers and subcontractors will have access to download Scope of Work, solicitation and amendments.

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

INSTRUCTIONS TO OFFERORS – PHASE I

PROCEDURES FOR SUBMITTAL OF OFFERS AND PROPOSAL EVALUATION CRITERIA – PHASE I

1. Overview.

The intent of this solicitation is to select one contractor to provide professional design and construction services in accordance with the Statement of Work (SOW) for the Salt Shed Design-Build project, Project # 595-21-107, solicitation 36C24421R00112.

1.1 The Government intends to use the “Best Value” tradeoff process source selection approach in accordance with FAR 15.101-1. Award will be made to the responsive, responsible offeror whose offer in conformance with this solicitation, results in the best value to the Government, price plus other factors considered. A single award shall be generated for the project. The Government reserves the right to accept other than the lowest priced offer or to reject all offers. Setting aside for an SDVOSB firm is in compliance with regulations to meet our goals and fulfill the VA’s mission to meet socioeconomic goals.

1.2 This Request for Proposal is issued as a Two-Phase Design-Build procurement (Reference Federal Acquisition Regulation Part 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum of three (3) offerors will proceed to Phase II unless the Contracting Officer determines that a number greater than three (3) is in the Government’s interest and is consistent with the purposes and objectives of this Two-Phase Design-Build project.

The Phase II Request for Proposal (RFP), in the form of an amendment to this solicitation, shall be issued to only those successful offerors that were determined to be the most highly qualified from Phase I.

2. Submittal of offers.

2.1 Offerors submitting proposals for this project should limit submissions to data essential for evaluation of proposals, so that a minimum of time and monies will have been expended in preparing information required herein; however, in order to be effectively and equitably evaluated, the proposals must include information sufficiently detailed in Phase I to clearly describe the offeror's technical approach (not detailed design or technical information), technical qualifications (i.e. specialized experience, technical competence, capability to perform) and past performance to successfully complete the project. Phase I does NOT include cost or pricing information. Requirements stated in this RFP are minimums.

2.2 Offerors must comply with the detailed instructions for the format and content of the proposal; proposals that do not comply with the detailed instructions for the format and content of the proposal may be considered non-responsive and may render the Offeror ineligible for award.

2.3 The Phase I proposal shall address the evaluation factors listed below:

Offerors shall submit each factor in its own Adobe PDF file to stephanie.carhart@va.gov via one or multiple emails.

2.4 Phase I proposals shall be received by 10/01/2021 by 11:59 PM Eastern Standard Time (EST). Proposals that are received after this time shall be late and may not be considered. There will be no public opening of the proposals.

If the offeror has not received a confirmation of receipt within 1 business day, the offeror will be responsible to reach out to the contract specialist for confirmation of receipt. Failure to verify receipt of all three factors may result in non-consideration of offer if, in fact, not all Factors have been received by the contract specialist timely.

3. Phase I Proposal Evaluation Process .

3.1 A Source Selection Evaluation Board (SSEB) comprised of representatives of the Department of Veterans Affairs will evaluate the proposals. The identities of the SSEB personnel are confidential, and any attempt by the offerors to contact these individuals is prohibited. The evaluation will be based on the content of the proposal and any subsequent discussions, if necessary, as well as information obtained from other sources, e.g. past performance information. Offerors are advised that the evaluation and rating of proposals will be conducted in strict confidence. During deliberation, the number and identities of offerors are not revealed to anyone who is not involved in the evaluation and award process or to other offerors. Proposals will be evaluated based on the factors described below.

3.1.1 The evaluation process for Phase I essentially consists of three (3) Factors: Technical Approach, Technical Qualifications and Past Performance. Proposals will be evaluated these factor and criteria identified below.

3.1.1.1 The Technical Approach, Technical Qualifications, and Past Performance factors are all equal to each other. Subfactors under Technical Qualifications are also equal to each other.

3.1.1.2 As demonstrated in their proposals, Offerors shall be evaluated in terms of the Offeror’s ability to meet or exceed the project’s requirements as identified in the SOW, and those proposals demonstrating an ability to exceed specified requirements may be rated higher in those areas than proposals demonstrating only the ability to meet requirements.

3.1.1.3 Provide a clear and concise narrative for each of the factors below. The narrative shall address the information stated in the factors and subfactors. The Government will evaluate the offeror’s answers for information and completeness, and offerors not submitting required information may not be considered for evaluation.

3.1.2 Phase I Evaluation Factors

3.1.2.1 Evaluation Factor 1 – Technical Approach:

This factor evaluates how the individual offeror will approach the design and construction of this project. The firms shall provide detailed information addressing the organization and the roles and responsibilities of the various sub-contractors for both the design and construction. For Design Approach, Firms shall describe the techniques and methods for an efficient, effective design to replace the automatic transfer switches. For Construction approach, firms shall describe the techniques and methods for this construction project to include coordination with the design packages, projected project timelines and coordination of work. The firm should also include considerations of “Fast Track” construction whereby preliminary site construction activities can begin prior to the completion of the accepted 100% design documents.

3.1.2.2 Evaluation Factor 2 – Technical Qualifications:

The offeror shall demonstrate their experience on relevant Design/Build and project(s) that are similar in size, scope, and complexity to the RFP. The offeror shall provide a minimum of one (1) and a maximum of three (3) projects, using attachment Exhibit A, of the construction firm and/or design team in completing projects requiring skills similar to those anticipated for this contract. Indicate the number of design/build projects construction contractor and AE have completed together.

Offeror shall provide, as an attachment, an Organizational Chart listing company personnel and their roles. Provide names, duties, and levels of responsibility of key personnel to include the Project Manager, Site Superintendent(s), Quality Control Manager, Safety Manager, and Infection Control Manager. Indicate to whom the Quality Control, Safety, and Infection Control Managers report. In addition, contractor shall provide a list of the in-house trades that contractor employs. The offeror shall provide the names, disciplines, and resume of the key personnel of the Architectural Firm that will be used on this project. Offeror should detail its capability in managing projects for the similar size and scope and disciplines needed to accomplish this project. The specific criteria proposed (skill levels and background) for personnel, if adequate, is an indicator of an acceptable organization.

The offeror shall submit information concerning scheduling methodology, to determine if they have scheduling processes that ensure completion and control of the project from beginning to the end of the project. Adequate scheduling processes are necessary to ensure completion and control of the project from beginning to the end. In addition, please identify the person responsible for ensuring the schedule is met (i.e. Project Manager). This factor evaluates the ability of the Construction firm to perform given their current projected workload and the availability of their key personnel, to accomplish the project in the required time.

The offeror shall provide adequate detail on the offeror’s policy regarding Quality Control (QC) and how the offeror intends to achieve this standard on the project. Offerors are also to discuss their ability to comply with the requirements of The Infection Control Manual of the Medical Center

Offeror to discuss their Safety Program in general, and provide, as a minimum, details on training, documentation, and your plan to ensure adherence to OSHA Standards. Offeror is to discuss the steps they took to promote safety during construction during the past five (5) years. Provide a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If the number exceeds the criteria listed, explain why. Offerors shall submit their current EMR rating. EMR rating should be less than or equal to 1.0. If the number exceeds the criteria listed, explain why.

3.1.2.3 Evaluation Factor 3 – Past Performance:

The SSEB will evaluate past performance for the prime contractor past performance along with the designated team of subcontractors. Documentation of satisfactory performance of projects similar in size, scope, and dollar value will be considered to have met the minimum requirements of the RFP. The Government reserves the right to check any or all cited references to verify supplied information and to assess owner satisfaction as to quality, schedule, cost, and management. The Government may also use other tools such as CPARS, Vet Biz, Dunn & Bradstreet, Federal Awardee Performance and Integrity Information System (FAPIIS), and Source Selection Evaluator personal knowledge of offeror to gather documentation on past performance. Past performance will be evaluated in accordance with FAR 15.305(a)(2). Evaluations may include past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement. Offerors without a record of relevant past performance or for whom information on past performance is not available may not be evaluated favorably or unfavorably on past performance and shall receive a neutral rating for Past Performance. Offerors may provide information on problems encountered on the identified contracts and the corrective action taken, if desired. This shall be rated based on the confidence portrayed for each of the projects submitted. Offeror’s can provide past performance on previous projects for the SSEB team which can be used during the past performance evaluation. A neutral rating is given when no current and/or relevant performance record is identifiable upon which to base a meaningful performance risk prediction. Government Personnel were unable to identify any relevant Past Performance information for the offeror or key team members/subcontractors or their key personnel. This is neither a negative or positive assessment and represents and unknown risk.

36C24421R0112

EXHIBIT A PROJECT EXAMPLE

PART 1: Prepare a minimum of one (1) and a maximum of two (2) projects that closely match the Scope of Work requirements.

Provide the following information requested in this format for each of the project(s)/contract(s) being described. Projects may be on going and cannot have been completed any later than 5 years prior to the solicitation issue date. Provide frank, concise comments regarding YOUR PERFORMANCE on the contracts you identify. Use additional space as required.

A. Offeror (Your) Name (Company/Division):

B. Project/Contract Title:

C. Contract Specifics:

1. Description of Effort as Prime or _Subcontractor

2. Contract Number

3. Original Contract $ Value Current/Final Contract $ Value

4. If amounts in 3 above are different, provide a brief description of the reason:

5. Completion Date:

1. Original Date:

2. Current Schedule: _____________________

3. Estimate/Final Completion Date:

4. Primary cause for Contract Modifications

D. Provide detailed description of the work performed under the contract and describe why you believe the work is very relevant, relevant or semi-relevant to this solicited project. (Use as much space as necessary) In addition, address the following:

1. Describe the specific elements of the work performed by your firm.

2. Indicate what elements of work were performed by your major subcontractors and indicate if those same subcontractors will be used on projects awarded under this solicitation. Should you intend to use these same subcontractors, please list their company names and described their principal areas of work that they will perform.

3. Address any technical areas about this project you consider uniquely relevant to this solicitation.

E. Point of Contact for Owner/Government agency Contracting Officer and or inspector (COR / COTR); include a current phone number and email address for each.

Part 2, Additional offeror information required.

A. Name subcontractors and/or Teaming Partners to be utilized on this contract. Multiple subcontractors may be named for the same discipline but are limited to a maximum of three (3) subcontractors per discipline.

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DESIGN BUILD SPECIFICATIONS

2.1 PARTNERING

(a) In order to most effectively accomplish this contract, the Government proposes to form a cohesive partnership with the Contractor and its subcontractors. This partnership would strive to draw on the strengths of each organization in an effort to achieve a quality project, done right the first time, within the budget and on schedule.

(b) This partnership will be totally voluntary. The focus of partnering is to build cooperative relationships with the private sector and avoid or minimize disputes and to nurture a more collaborative ethic characterized by trust, cooperation and teamwork. Partnering is defined as the creation of a relationship between the owner and contractor that promotes mutual and beneficial goals. It is a non-contractual, but formally structured agreement between the parties. The ultimate goal is the elimination of the "us" versus "them" thinking, and formation of a "we" mentality for the benefit of the project.

(c) Any cost associated with effectuating this partnership will be agreed to by both parties and will be shared equally with no change in contract price.

2.2 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

Final Payment: Upon completion of the final inspection and acceptance of the project by the Government, delivery to the Government of the final record drawings and specifications, design details, calculations, shop drawings and executed Release of Claims (attachment I),the Contractor shall be paid the unpaid balance due for all phases of design work under this contract. An amount equal to five (5) percent of the design services cost shown on the schedule of payments shall be retained until VA acceptance of the record drawings.

2.3 OWNERSHIP OF ORIGINAL DOCUMENTS

All designs, drawings, specifications, notes, and other work developed in the performance of this contract shall be and remain the sole property of the Government and may be used on any other work without additional compensation to the Contractor. With respect thereto, the Contractor agrees not to asset any rights and to establish any claim under the design patent or copyright laws. The Contractor, for a period of 3 years after completion of the project, agrees to furnish and provide access to all retained materials on the request of the Contracting Officer. Unless otherwise provided in this contract, the Contractor shall have the right to retain copies of all such materials beyond such period.

2.4 RETENTION OF REVIEW DOCUMENTS

The Contractor shall keep one copy of all review documents containing VA remarks until final completion of the construction contract and a release of claims is signed unless, before that time, the VA directs the Contractor to forward certain documents to the Government. The VA will notify the Contractor in writing after the release of claims is finalized after which time the Contractor may dispose of such documents that remain in its possession.

2.5 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED PLANNING INFORMATION

(a) Master Plan Requirements: The requirements of the master plan for the project as depicted by the preliminary drawings shall be followed in the development and preparation of the Contract Drawings and Specification. Deviations may be made in functional relationship and general size or configuration of the building and rooms as established by the preliminary plans only upon written approval of the Contracting Officer. The architectural preliminary drawings are dimensioned to establish the building size and gross area, including the exterior walls, or the medical facility.

(b) Standards: The Contractor shall follow specifications included in the RFP (Request for Proposal) in preparing the Contract Drawings and Specifications for the project. However, should the Contractor determine that a deviation from such standards and specifications is necessary or beneficial to the Government, he shall submit a request in writing to the Contracting Officer for permission to make the deviation. The request shall include an explanation of the specific reasons for the desired change and benefits expected.

(c) Verify Accuracy of Planning Information: The Contractor shall visit the project site of verify the information shown on the Government-Furnished preliminary drawings and other planning documents which are part of this contract. This information is the best available but the Government does not guarantee its accuracy or completeness.

(d) Discrepancies in Planning Information: The Contractor shall promptly report to the Contracting Officer in writing any discrepancy between this contract and the planning information provided by the Government. The Contractor shall make no adjustments to his work due to the discrepancy before the Contracting Officer has reviewed the matter and forwarded this determination to the Contractor. The Contractor’s failure to report any such discrepancy or to wait for the Contracting Officer’s determination shall be at his risk and expense.

2.6 COORDINATION WITH MEDICAL CENTER

Before starting any work on the Veterans Administration Medical Center, the Contractor shall consult with the Resident Engineer and secure his permission to start the work. The Contractor shall perform the work within the parameters established by the Resident Engineer Contractor shall not interfere with the normal functioning of the Medical Center.

2.7 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

(a) The Contractor shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Contractor under this contract. The Contractor shall, without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services.

(b) Neither the Government’s review, approval or acceptance of, nor payment for, the services required under this contract shall be construed to operate as a waiver of any rights under this contract or of any cause of action arising our of the performance of this contract, and the Contractor shall be and remain liable to the Government in accordance with applicable law for all damages to the Government caused by the Contractor’s negligent performance of any of the services furnished under this contract.

(c) The right and remedies of the Government provided for under this contract are in addition to any other rights and remedies provided by law.

(d) If the Contractor is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

GENERAL CONDITIONS

4.1 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 270 days after receipt of notice to proceed. The time stated for completion shall include final cleanup of the premises.

(End of Clause)

4.2 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations exceeding dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is dollars.

(End of Clause)

4.3 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (NOV 2020)

(a) Definitions. As used in this clause— Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (d) of this clause. Such a concern is ‘‘not dominant in its field of operation’’ when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

(b) If the Contractor represented that it was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (f) of this clause or, if applicable, paragraph (h) of this clause, upon occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts—

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any…