36C24421R0055 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

0002 04-15-2021

None

00244

Department of Veterans Affairs

Network Contracting Office 4

Lebanon VA Medical Center

1700 South Lincoln Avenue

Lebanon PA 17042

00244

Department of Veterans Affairs

Network Contracting Office 4

Lebanon VA Medical Center

1700 South Lincoln Avenue

Lebanon PA 17042

To all Offerors/Bidders

36C24421R0055

04-09-2021

X

X 1

The purpose of this amendment to the solicitation, 36C24421R0055, is to answer questions that were submitted late and change the language within the Performance Work Statement, in Section B.4.

See answers and changes on the following pages.

Bruce Jackson

Contracting Officer

CONTINUATION OF SF-30

PERFORMANCE WORK STATEMENT, SECTION B.4, PART 3, PREVIOUSLY READ

AS:

(3) PLACE OF PERFORMANCE:

Pick-up and delivery shall be located at the Corporal Michael J. Crescenz VA Medical Center’s

Facilities Management Services (FMS) in Building 5 at 3900 Woodland Ave., Philadelphia, PA

19104. Period of performance shall be completed within eight (8) weeks after receipt of order

(ARO).

The Contractor is required to be onsite between 8:00 A.M. EST – 4:00 P.M. EST, Monday through Friday (EXCLUDING FEDERAL HOLIDAYS). If the planned working day(s) overlap onto a Federal Holiday, it is the Contractor’s responsibility for rescheduling any onsite pick-up/delivery for the required work. The rescheduled date must be made for the same or following week.

PERFORMANCE WORK STATEMENT, SECTION B.4, PART 3, SHALL NOW BE

READ AS:

(3) PLACE OF PERFORMANCE:

Pick-up and delivery shall be located at the Corporal Michael J. Crescenz VA Medical Center’s

Facilities Management Services (FMS) in Building 5 at 3900 Woodland Ave., Philadelphia, PA

19104. Period of performance shall be completed within eight (8) weeks after receipt of order

(ARO).

If pick-up and delivery is utilized, the Contractor is required to be perform pick-up and deliveries between 8:00 A.M. EST – 4:00 P.M. EST, Monday through Friday (EXCLUDING FEDERAL

HOLIDAYS). If the planned working day(s) overlap onto a Federal Holiday, it is the

Contractor’s responsibility for rescheduling any onsite pick-up/delivery for the required work.

The rescheduled date must be made for the same or following week.

QUESTIONS AND ANSWERS:

Q: Section B4 (2) SCOPE OF MISSION states “The approved offeror shall be responsible for retrieving the paper documents from Building 5 at the Philadelphia VAMC and securely deliver to their off-site facility for processing.” However, Section B4 (3) Place of Performance, states… “The contractor shall be onsite between 8:00 A.M. EST – 4:00 P.M. EST, Monday

Through Friday….”

Does this contradict section B4(2) or does this time constraint apply to only when the documents can be picked up?

A: Section B.4, Part 3, paragraph 2 is to reflect the timeframe that pick-up/drop-off of items shall be conducted. This language will be updated to limit further confusion.

Q: Section B4(5) REQUIREMENTS states: “Digitized drawings written on each CD-RW shall be labeled with building/area number. This is to reflect the labeling on each of the drawings.”

Are these two fields the only elements of the index by which the mega data of the digitized drawings are to be retrieved?

A: What is listed should be used for each item that has been digitized and written onto CD-RWs.

The index of meta data must correspond with the labeling of each drawing.

Q: Does the Government require the digitized documents to be OCRed?

A: The government requires the highest quality based on industry standards.

Q: Industry practice is to have the original documents shredded on-site to an unrecognizable form as required by the Local Government Records Act (Sec. 202.003), by a company that is

AAA certified by NAID (National Association for Information Destruction), which meet all

GSA requirements for the proper destruction of PII documents. The solicitation is silent as to the shredding of the originals once the Government has validated and accepted the digitized copies. Does the Government require the awardee to shred the original documents pursuant to NAID standards as detailed above and as is normal industry practice?

A: The original documents are to be scanned, packaged, and returned to the Facility

Management Services, CMCVAMC.

Q: Section B4(5) REQUIREMENTS states: “Digitized drawings written on each CD-RW shall be labeled with building/area number. This is to reflect the labeling on each of the drawings.”

What are the sizes of these two fields, i.e., What is the maximum number of characters that each field can have?

A: This is not a determination the service can make or predict, please ensure all CD-RW labels reflect the drawing labels.