36C24421Q1171.docx

Special Notice Special Notice

GENERAL INFORMATION

Network Contracting Office 4 VA Pittsburgh Healthcare System 1010 Delafield Rd Pittsburgh, PA 15215

POINT OF CONTACT*

Contract Specialist Stanley Kwasny stanley.kwasny@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

DESCRIPTION

INTENT TO SOLE SOURCE

The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source with Stryker Communications Inc. for Full-Service Maintenance and Preventative Maintenance for Operating Room Equipment at the Lebanon VA Medical Center.

The objective of this sole source award is for a firm fixed price contract with a base year and four (4) year options with Stryker Communications Inc., 571 Silveron, Flower Mound, TX 75028, DUNS 078807493. This sole source determination is in accordance with FAR 13.106-1 (b) Soliciting from a Single Source.

The North American Industry Classification System (NAICS) code for this procurement is: 811219, Other Electronic and Precision Equipment Repair and Maintenance. The Small Business Administration (SBA) size standard is: $22.0 Million. The PSC code is: J065 (Maintenance/Repair/Rebuild of Equipment - Medical, Dental, Veterinary Equipment and Supplies).

This notice of intent to sole source is not a request for quotes. Interested vendors that can provide this requested service must respond no later than 08/27/2021 by 09:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, Duns Number, Socioeconomic Category, brief description of your business entities capability to provide these services.

All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contracting Officer, Stanley Kwasny, E-mail: stanley.kwasny@va.gov. Facsimile or telephonic responses will not be accepted.

Please include in the email Subject Line: 36C24421Q1171 - OR Equipment Service - Lebanon.

Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.

A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.

DRAFT

STATEMENT OF WORK

Operating Room Equipment Service Lebanon VA Medical Center

1. Background: The Lebanon VA Medical Center (LVAMC) has a requirement for a full-service contract for preventive maintenance inspections to be performed on Stryker/Berchtold Operating Room (OR) Equipment, as listed in Schedule A – Equipment List.

1. Requirements: In accordance with the following specifications:

1. Preventive Maintenance Inspections and Services:

1.1 Vendor shall provide recurring scheduled maintenance and inspection services, including all labor, travel, and parts, on a firm fixed-price basis, for the biomedical equipment identified in Schedule A.

1.2 Preventive maintenance shall be in accordance with manufacturer’s recommended guidelines and shall include, but not be limited to, electrical safety testing, lubrication, adjustments, and calibration. Maintenance shall also include testing and replacement of faulty parts, and parts which are likely to fail, at no additional charge, returning the instruments and equipment to the operating conditions specified by the Manufacturer, NFPA 99 and VA MP-3 guidelines.

1.3 Scheduled preventive maintenance (PM) shall be in accordance with the quantities as specified in Schedule A - Equipment list.

1.4 Vendor shall provide all personnel, parts, tools, test equipment, service manuals, computer software and schematics necessary to complete on-site, scheduled preventive maintenance services on all of the identified equipment during normal business hours, 8:00 AM – 4:30 PM, Monday through Friday, or at the convenience of the equipment operators. Preventive maintenance shall not be conducted on a federal holiday.

1.5 Within 30 days of contract award, the vendor shall contact LVAMC Biomedical Engineering (717-272-6621, Extension 5510) to coordinate and schedule the dates and times for the various preventive maintenance inspections.

1.6 A copy of the Preventive Maintenance Inspection procedure (including Qualitative and Quantitative tests) used by the Field Service Representative (FSR) for each instrument and piece of equipment listed in the contract, shall be made available upon request.

2. Remedial Services and Emergency Repairs:

2.1 Vendor shall provide unscheduled remedial services and emergency repairs, only when directed by the Contracting Officer or Contracting Officer’s Representative (COR) to proceed. These services will be reimbursed based on a firm-fixed price hourly labor rate, plus the actual cost for materials and parts.

2.2 The Biomedical Engineering representative or COR will contact the vendor to request an estimate for remedial service or emergency repairs when equipment is operating with diminished capability or is deemed by Biomedical Engineering to be inoperable.

2.3 FSR shall acknowledge receipt of a service call for remedial services and emergency repairs within four hours and shall arrive on the premises to inspect equipment within 24 hours.

2.4 A detailed written cost estimate for all required remedial services and repairs shall be submitted to the Biomedical Engineering representative, or to the COR, prior conducting any service or repair work. The estimate shall include an itemization of labor hours and the actual cost for repair parts. Repair work shall only commence after written authorization is received from the Contracting Officer or COR.

2.5 Vendor shall order replacement parts within 24 hours after receiving notification to proceed.

2.6 Vendor shall provide, upon request, suitable loaner equipment to replace contracted equipment that will be out of service for more than 48 hours. Equipment repaired by the FSR or loaned to LVAMC by the vendor shall be calibrated and safety tested by the FSR before being placed into service. FSR shall not deviate from this protocol without the prior approval of the Biomedical Engineering representative or COR.

3. General Responsibilities:

3.1 Written field service reports shall be provided to a representative of Biomedical Engineering within five business days after completion of any preventive maintenance, remedial service, and emergency repair. Failure to provide Biomedical Engineering with the field service report will result in non-payment of invoices submitted for service.

3.2 Vendor has the option of providing a scheduled preventive maintenance service at the same time as a remedial service or emergency repair call, with the prior approval of the Biomedical Engineering representative.

3.3 All replacement parts shall be new and warrantied by the Original Equipment Manufacturer (OEM). After-market, used, or rebuilt parts will not be accepted.

3.4 Biomedical equipment listed in Schedule A may fluctuate during the performance of this agreement due to situations such as the purchase of new equipment, expiration manufacturer’s new equipment warranty, equipment upgrades, replacement, or removal of unsafe equipment from use. Any changes to biomedical equipment in Schedule A will be incorporated into the agreement via a bilateral modification.

4. Qualifications:

4.1 All work shall be completed by fully qualified, field service representatives and technicians. Fully qualified is based upon training and experience and is defined as follows:

Training - Field service representatives and technicians shall have completed a formalized training program within the last two (2) years and be authorized by the Original Equipment Manufacturer (OEM) to perform repair services on equipment covered under this agreement. Field service representatives and technicians shall complete refresher training on an annual basis.

Experience - Field service representatives and technicians shall have a minimum of two (2) years of experience providing preventive maintenance, remedial repairs, and emergency repairs on the equipment covered in this agreement.

4.2 Factory certified training certificates and competencies for all field service representatives and technicians assigned to complete service and repairs of the specified equipment shall be provided in accordance with Joint Commission Standards. Certificates and competencies shall be submitted to Biomedical Engineering within 30 days from date of contract award. Failure to provide required documentation will result in non-payment of invoices for service.

4.3 Subcontractors shall not be used in the performance of this service, unless authorized and approved in advance by the COR.

1. Performance Period: Base year and four (4) one-year options

Schedule A Equipment List

End of Document

Special Notice