36C24421Q1166 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) none 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24421Q1166 09-24-2021

X X X

10/07/21, 1600hrs EDT X This amendment to the above solicitation is to do the following:

1. Extend solicitation to 10/7/21, 1600hrs EDT

2. Provide answers to questions asked (refer to continuation pages)

3. Update and replace the "B.2 Performance Work Statement" (refer to attachment to this amendment)

4. Update and replace the "Attachment A - Price Schedule Associated Attachment" (refer to attachment to this amendment)

5. Provide Wage Determinations (refer to attachments to this amendment)

All other terms and conditions remain the same.

William Schlobohm Contracting Officer

SOLICITATION QUESTIONS AND ANSWERS (IN RED)

1. What type of material are y’all looking to shred?

Refer to amended PWS section 2

2. How much?

Attachment A provides a list of all main medical centers, their VA Community Centers on how many bins and frequency of pick-ups according to historical data. Since we are paying per bin and not per pound, the volume in poundage are not available to provide.

3. Do we need to pick the material up?

Yes, refer to amended PWS section 2

4. Use after it has been shredded?

Refer to amended PWS section 6.1.11 and 7.1.1

5. One question that I have is, when the frequency says “bi-weekly”, is this referring to twice a week or once evert two weeks?

Biweekly refers to every two weeks

6. Under frequency for Coatesville and Lebanon, there are multiple pick up frequencies. Could you please clarify what needs to picked up and how often under the Coatesville - Main Hospital and the Lebanon – Main Hospital?

Frequency of pick up for each area is determined on the historical data of how fast the bins fill up. PHI/PII documents for shredding are not produce equally throughout the hospital, hence the difference in frequency pick up.

Example: Lebanon - Building 17 has multiple outpatient specialty clinics and primary care clinics, therefore generating more PHI/PII shred documents and needing a weekly pick up versus Building 19, which has administrative offices, producing less PHI/PII documents and only needing shred pick up every two weeks (bi-weekly). VA Community Clinics are smaller than the hospital, therefore requiring in most cases, a monthly pick up. Same with Coatesville.

7. I’ve attached an excel spread sheet to this email with all the facilities. I am having trouble understanding how many consoles/totters are going to be serviced for Coatesville and Lebanon.

Coatesville Main Hospital has a (112) Standard Consoles, (14) 95-gallon totters for a total of (126) bins throughout the main hospital, of that total(109) are picked up weekly, (9) of them bi-weekly, (8) are picked up monthly. There is a spreadsheet that will be provided to the vendors after award of the exact locations of the bins.

Lebanon Main Hospital has (20) slim jims and (10) mini consoles, (112) standard consoles, (10) 95-gallon totters for a total of (152) throughout the main hospital94 of those containers are picked up weekly and (58) of those containers are picked up bi-weekly

8. Who is the Current Incumbent?

9. When does the contract end?

See above chart

10. Are any Bridge Contracts in place that extend the current contract?

Yes, some facilities are exercising as need until new contract is in place

11. What is the last contract award number and total award amount?

See above chart

12. Would you consider extending the offer date to go over answers from submitted questions?

Yes, can extend from 09/30 to 10/07

13. Is there a loading dock area the truck needs to park to perform the shredding services?

Varies depending on what facility, will specify after award

14. What is the historical volume, prior to COVID, of paper and media monthly and annually?

Amended Attachment A provides a list of all main medical centers, their VA Community Centers on how many bins and frequency of pick-ups according to historical data. Based on prior contract structuring, we do not have historical volume data to provide

15. Is the SOW solicited the same as currently being done? To include all 9 hospitals and their VACC’s?

To clarify this is a PWS, not a SOW. The requirements commensurate with the needs of VISN 4 requirements

16. Will all of the locations start at the exact same time or will they have different periods of performance?

Some or all may start on the same date and others may join after their option years ends.

17. Delivery of Bins within 5 days of award with this many containers can be difficult to do with the current supply chain due to COVID, will this be extended or taken into consideration?

Refer to amended PWS section 2.2.4

18. Due to the directive 6371 being used, can the method of final destruction be under that directive and not only pulverizing?

Our PWS directly correlates to that directive (section 5.0)

19. What is the check in and check out process that is required with service?

Refer to amended PWS section 6.1.1 & 6.2

20. Will the contractor’s employee be required to sign in?

Refer to amended PWS section 6.1.1

21. The bins that are used for media, will be labeled Media only. It cannot be in the same bins as the paper due to contamination when recycling. Is this acceptable?

Yes

22. Will there be a chain of custody for the keys that are being requested?

Yes, will be determined after award refer amended PWS section 6.7

23. Clarify final destruction shred size for a NAID certified truck? If the shred size is met with the onsite truck, can it be deemed “Final Destruction”?

Refer to amended PWS section 5.0

24. Is this mobile shredding service / haul away or is this onsite?

All facilities require onsite shredding, refer to amended PWS 1.0

25. Does the USG provide the bins or is the Offeror to provide?

Refer to amended PWS section 4.1

26. Can you please provide the full address for each location?

Refer to amended attachment A

27. Is there only one pickup point for each location?

No, it varies at each facility and will be discussed after award

28. P. 4, B.2., 1.0.

· The first sentence mentions classified material, which is not typical for medical facilities and requires special handling. Can you please confirm that there will not be any classified material presented for destruction?

-Refer to section 1 in amended PWS

· How many additional VACC campuses are contained within VISN 4? Will addition of any of those be handled via contract modification?

- Any additional VACC’s not covered in section 1 of the amended PWS will be handled via modification

29. P. 5, 2.2.1. When pharmacy ribbons and VHS tapes are shred along with paper, they can render a truckload of paper unrecyclable and potentially damage the equipment due to melting. Can those items be destroyed separately from the paper?

They can be destroyed separately from paper but still has to be done onsite. Historically, media was taken off the property, shredded, but no proper certification of destruction was given. ALL Shredding must be done on site.

30. P. 5, 2.2.5. Since the material from each console will become mixed with material from other consoles once it is shredded, it is impossible to associate the individual console barcode with specific material on the truck. Will a traditional COD suffice that attests to final destruction? If not, please clarify how a barcode can be used for tracking once material is removed.

We require barcodes to keep a tight track of proper chain of custody. This is possible and is being done at other facilities.

31. P. 8, 4.1.3. and 4.2.1. Will recurring service fees associated with additional consoles/bins be added to the contract via modification?

Please refer to the B.3 Price schedule note, all fixed pricing captured will be fully loaded. Any additional bins required outside of the bin count captured in Attachment A will use the fully loaded fixed rate captured in the B.3 price schedule of the contract.

32. P. 10, 5.2.1. The use of “or” indicates that the destruction may take place off-site, please confirm that shredding is to occur onsite.

Refer to section 5.2.1 in the amended PWS

33. P. 15, 6.7.2. Standard mobile shredding trucks cannot achieve 1x5mm particle size, which is also not required onsite by VA Directive 6371. Can the requirement to achieve 1x5mm particle size onsite please be removed?

Referenced in VA Directive 6371, reference section 4.k, refer to amended PWS section 6.6.2

34. P. 20, 7.5.1. NAID regulations prohibit opening a mobile shredding truck onsite to avoid material blowing out of the truck or other security breaches. Can a sample be provided via mail or hand delivery?

Refer to 7.6.1 in the amended PWS

35. P. 23, B.3. When will the contract minimum and maximum be defined?

-That will be defined upon award

36. P. 24, B.4. How often will task orders be issued, and will they be inclusive of all locations each time?

-Refer to page 1 block 20 of the solicitation. It is the expectation to issue task orders for each facility but may be subject to change

37. P. 27, C.7. This certification is not part of typical shredding solicitations. Can you kindly clarify the purpose of including it here? Also, (2) (d) requires contacting the CO if a Service Contract Labor Standards wage determination is not attached to the solicitation. Can you please confirm where that is attached?

1. This requirement is NOT A commodity, therefore an offeror shall certify whether or not they’re exempt from SCLS labor standard per FAR 52.222-52. Wage Determination are attached via this amendment.

38. Attachment A

· For servicing consistency can the locations requiring 2xMonth service be changed to bi-weekly?

Changed

· For the same reason, can the 1xMonth be changed to every 4 weeks?

This will remain the same to be consistent with the CLIN structure

· Please clarify what 1x2 Month means – and if it is service every two months can that be changed to every 8 weeks?

Refer to amended attachment A.

· For all locations, will any bins be located above/below the ground floor? If so, are freight elevators available to move bins to/from ground level?

If a facility has freight elevators available to use and is coordinated with the facility COR, that may be acceptable.

· Please confirm that removing and returning bins at each facility does not involve negotiating any steps -The contactor will coordinate with the facility COR and CO as it pertains to removing and/or returning bins.

See attached document: VISN 4 Shredding - Final PWS - PER AMENDMENT 0001.

See attached document: P01 Attachment A - UPDATED PER AMENDMENT 0001.

See attached document: Philadelphia Wage Determination.

See attached document: Lebanon Wage Determination.

See attached document: Coatesville Wage Determination.

See attached document: Erie Wage Determination.

See attached document: Butler Wage Determination.

See attached document: Altoona Wage Determination.

See attached document: Wilmington Wage Determination.

See attached document: Wilkes Barre Wage Determination.

See attached document: Pittsburgh Wage Determination.

End of Document