36C24421Q0272 - mattress rentals - VA Erie (1).pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 75

562-21-3-048-0211

36C24421Q0272 02-05-2021

Rosa Rodgers 724-991-0321 02-16-2021 12 noon EST

00244 Department of Veterans Affairs Network Contracting Office 4

X

532490

$35 Million

N/A

Erie VA Medical Center 135 East 38th Street Boulevard Erie, PA 16504 814-868-8661 | 800-274-8387

00244

Network Contracting Office 4

Austin Payment Center

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

This Solicitation is for a Base plus 4 option years for:

Mattresses Rentals IAW the Statment of Work (SOW) for the VA Medical Center location, see block 15

Period of Performance: April 1, 2021 thru March 31, 2026 Solicitation number, see Block #5 Quotes Date/Time due by, see block 8a Contract Line Items: See Schedule for details

Instruction to Quoters: see ADDENDUM to FAR 52.212-1. see Section E

See CONTINUATION Page x 1

William Schlobohm

36C24421Q0272

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 STATEMENT OF WORK ........................................................................................ 4-7 B.2 PRICE/COST SCHEDULE .................................................................................... 8-22

ITEM INFORMATION

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018) .......................................................................................................................... 23-28

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 29

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020) ............................................. 29-30

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 VAAR 852.219-75 SUBCONTRACTING COMMITMENTS MONITORING AND

COMPLIANCE (JUL 2018)

C.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ........... 32-33

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (NOV 2020) ........ 34-41

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

Influenza Prevention Program | VHA DIRECTVE 1992, APPENDIX B ................................. 43-44

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (JUN 2020) 45

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) ............... 49-51

E.3 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION E - SOLICITATION PROVISIONS ........................................................................ 52-56

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS —COMMERCIAL

ITEMS……………………………………………………………………..…………………56 - 58

E.4 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (NOV 2020) ........................................................................... 58-75

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist: Rosa.Rodgers@va.gov

Department of Veterans Affairs

Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] 30-days in-arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Austin Payment Center

Department of Veterans Affairs

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

STATEMENT OF WORK (SOW)

1. Contract Title. Mattress Rentals

2. Background.

The Erie Pennsylvania Veterans Affairs Medical Center (Erie VAMC), Patient Care Services/Nursing Service requires the use of specialty bed systems and/or surfaces mattresses to meet the needs of our various veterans’ patients. It’s paramount to maintain patients’ skin integrity, as well as promote healing of ulcers/wounds. Specialty surfaces prevent and treat wounds by improving tissue perfusion, eliminates sheer and friction, and pressure by means of self-adjusting therapy by which is simulation of fluid, air, or liquid immersion therapy environment. In most cases, existing beds and surfaces will not accommodate the special needs of this unique population. The facility does not own fluid, air, or liquid therapy surfaces/beds and because each patient’s condition is unique, we need to procure this specialty equipment to support these specific patient care requirements.

3. Scope.

The contractor shall provide rental specialty mattresses to the Erie VAMC for the sole purpose of patient care for residents and within defined time frames for services. This will be a firm-fixed price contract with a base year period of performance and four (4) option years

4. Specific Tasks.

The Erie VAMC requires daily rental pricing for all the following nine (9) specialty mattresses.

Extension of extra long mattresses are to be provided for taller veterans must be available. No overlay mattresses are acceptable.

1.) Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface. Weight Capacity of 350 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

2.) Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure. Weight Capacity of 500 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

3.) Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR) – continuous bilateral rotation. Multiple settings for turn time from 20 – 120 minutes.

Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface. Weight capacity of 350 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

4.) Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress with 400lb weight capacity. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

5.) Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation. Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface. Capability to stay inflated for a minimum of six (6) hours in the event of power failure. Weight capacity of 350 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

6.) Air Fluidized Mattress – Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces. Weight capacity of 500 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

7.) Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

8.) Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure. Weight Capacity of 1000 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

9.) Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10 – 60 minutes.

Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface. Weight capacity of 1000 lbs. Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

A. Pricing: Daily rental prices shall be quoted for each type of mattress. The rental price for each mattress must be provided. A pricing “cap” for future payments shall apply which automatically goes into effect when a patient’s use of a product exceeds the established term. No further payments are applicable for that specific use beyond the “cap” period.

The “cap” is defined and understood to be that point which the total amount of rental fees realized on a specific product for an individual patient equal the purchase price equivalent that is stated on the price/cost schedule.

B. Delivery, Set Up and Pick Up: Contractor must be able to deliver seven (7) days per week, twenty-four (24) hours per day. Contractor shall deliver and set up the specialty mattress for the appropriate patient within four (4) hours of the rental order being placed by a designated staff from the Erie VAMC. Estimated delivery time will be provided at the time the order is placed. Contractors must pick up mattresses that are no longer in use for an individual patient within eight (8) hours of being contacted by the Erie VAMC designated staff. Estimated pick-up time will be provided at the time the order is placed.

C. Educational program: Contractor shall be responsible for the in-servicing of all clinical staff about each of the contracted products. The clinical staff will understand the ordering procedure and protocols, clinical and therapeutic features, benefits of each product, and appropriate utilization. Contractor shall provide training to all clinical staff on an annual basis.

D. Routine Quality Assurance Support: Contractor staff will provide weekly quality assurance rounds to the Erie VAMC in-concert with ongoing activity and on a scheduled basis. Contractor service professionals will check equipment therapeutic settings and ensure that the equipment is operating correctly and as needed. Any and all findings will be reported in writing to the Nursing Supervisor on duty for that unit upon completion of rounds.

E. Maintenance and Repair: Contractor will be responsible for providing the Erie VAMC with functional and safe equipment at ALL TIMES, and therefore will provide all routine maintenance and repair work performed on rental units at no charge to the Erie VAMC.

Contractor will replace any unit that cannot be repaired with a functional unit. Response time is four (4) hours or less from receipt of maintenance order, with an estimated repair time given at the time of order.

5. Performance Monitoring (if applicable).

Erie VAMC Point of Contact (POC) will reach out to department leaders monthly to verify mattress usage and contractor performance.

6. Privacy and Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

No GFE or GFI will be provided.

8. Other Pertinent Information or Special Considerations. No other special considerations needed.

a. Identification of Possible Follow-on Work. No follow up work identified.

b. Identification of Potential Conflicts of Interest (COI). No potential conflicts of interests identified.

10. Place of Performance.

Place of Performance will only be the Erie VAMC, 135 E 38th Street, Erie, PA 16504.

11. Period of Performance.

The period of performance is now estimated to be begin: 4/01/2021 – 3/31/2022.

The contract shall allow four (4) additional option years. See Schedule

12. Invoicing.

Invoices shall be submitted to the Erie VAMC POC for review only before submission for payment thru Tungsten Network. Invoices shall contain the following minimum information:

1.) Name of employee who placed each order

2.) Patient name

3.) Patient room number

4.) Type of mattress provided

5.) Serial number (if applicable)

6.) Purchase order number

7.) Delivery date

8.) Pick Up date

9.) Total number of rental days

10.) Cost per daily rental

11.) Any applicable discount

12.) Total balance

13. COVID-19

1. Upon entering Erie VAMC, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask (gators and masks with vents are not allowed). PPE will not be provided.

2. All individuals are required to enter through the main entrance for temperature and screening. If Contractor’s temperature exceeds the designated threshold or they answer towards a positive screen, they will not be allowed to enter.

B.3 PRICE/COST SCHEDULE: Bariatric Beds and Therapy Mattresses, rent

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL

AMOUNT

Each Line item 0001 thru 0009

Base Year: 04-1-2021- 03-31-2022

12-month Period of Performance (PoP):

Begin: 04-1-2021 End: 03-31-2022

0001 Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface.

Weight Capacity of 350 lbs.

Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

95 DAYs $ $

0002 Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 500 lbs.

52 DAYs $ $

0003 Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR) – continuous bilateral rotation. Multiple settings for turn time from 20 – 120 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 350 lbs.

Mattress width requirements: Minimum

650 DAYs $ $

0004 Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress.

Weight capacity of 400 lbs.

39 inches with a Maximum of 48 inches

30 DAYs $ $

0005 Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation.

Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface.

Capability to stay inflated for a minimum of six (6) hours in the event of power failure.

Weight capacity of 350 lbs.

0006 Air Fluidized Mattress – Fluid immersion simulation mattress, three

(3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 500 lbs.

1 DAYs $ $

0007 Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs.

0008 Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 1000 lbs.

0009 Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10 – 60 minutes.

Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 1000 lbs.

Total: 12-month Base Year Contract Value:

B.3 PRICE/COST SCHEDULE

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL

AMOUNT

Each Line item 1001 thru 1009

Option Year 1:

12-month Period of Performance (PoP):

Begin: 04-1-2022 End: 03-31-2023

1001 Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface.

Weight Capacity of 350 lbs.

Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

1002 Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 500 lbs.

Mattress width requirements: Minimum

1003 Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR) – continuous bilateral rotation. Multiple settings for turn time from 20 – 120 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 350 lbs.

Mattress width requirements: Minimum

1004 Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress.

Weight capacity of 400 lbs.

Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches.

30 DAYs $ $

1005 Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation. Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface. Capability to stay inflated for a minimum of six (6) hours in the event of power failure.

Weight capacity of 350 lbs.

Mattress width requirements: Minimum

1006 Air Fluidized Mattress – Fluid immersion simulation mattress, three

(3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 500 lbs.

Mattress width requirements: Minimum

1007 Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs.

Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches

1008 Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 1000 lbs.

Mattress width requirements: Minimum inches

1009 Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10 – 60 minutes.

Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 1000 lbs.

Mattress width requirements: Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

Total: 12-month Option Year 1

B.3 PRICE/COST SCHEDULE

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL

AMOUNT

Each Line item 2001 thru 2009

Option Year 2:

12-month Period of Performance (PoP):

Begin: 04-1-2023 End: 03-31-2024

2001 Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface.

Weight Capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches.

2002 Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six

(6) hours in case of power failure.

Weight Capacity of 500 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches.

52 DAYs $ $

2003 Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR)

– continuous bilateral rotation.

Multiple settings for turn time from 20

– 120 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 350 lbs.

Mattress width requirements:

2004 Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress.

Weight capacity of 400 lbs.

Mattress width requirements:

2005 Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation. Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface.

Capability to stay inflated for a minimum of six (6) hours in the event of power failure.

Weight capacity of 350 lbs.

Mattress width requirements:

2006 Air Fluidized Mattress – Fluid immersion simulation mattress, three

(3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 500 lbs.

Mattress width requirements:

2007 Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs.

Mattress width requirements:

2008 Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution.

Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

2009 Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10

– 60 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

Total: 12-month Option Year 2

B.3 PRICE/COST SCHEDULE

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL

AMOUNT

Each Line item 3001 thru 3009

Option Year 3:

12-month Period of Performance (PoP):

Begin: 04-1-2024 End: 03-31-2025

3001 Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface.

Weight Capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

95 DAYs $ $

3002 Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six

(6) hours in case of power failure.

Weight Capacity of 500 lbs.

Mattress width requirements:

of 48 inches

3003 Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR)

– continuous bilateral rotation.

Multiple settings for turn time from 20

– 120 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear

Weight capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

3004 Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress.

Weight capacity of 400 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

3005 Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation. Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface.

Capability to stay inflated for a minimum of six (6) hours in the event of power failure.

Weight capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

3006 Air Fluidized Mattress – Fluid immersion simulation mattress, three

(3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 500 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

1 DAYs $ $

3007 Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

3008 Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution.

Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

3009 Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10

– 60 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

Total: 12-month Option Year 3

B.3 PRICE/COST SCHEDULE

ITEM

NO.

DESCRIPTION OF

SUPPLIES/SERVICES

EST.

QTY

UNIT UNIT

PRICE

TOTAL

AMOUNT

Each Line item 4001 thru 4025

Option Year 4:

12-month Period of Performance (PoP):

Begin: 04-1-2025 End: 03-31-2026

4001 Alternating Air Mattress - three (3) alternating cycle times, Fluid Proof, moisture vapor permeable, infection control treatment, low friction and shear surface.

Weight Capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

95 DAYs $ $

4002 Low Air Loss (LAL) Mattress – pulsating low air loss mattress. Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 500 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

52 DAYs $ $

4003 Alternating Air Mattress with Low Air Loss (LAL) and Lateral Rotation (LR)

– continuous bilateral rotation.

Multiple settings for turn time from 20

– 120 minutes. Fluid proof, moisture permeable, infection control treatment, low friction and low shear

Weight capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

4004 Alternating Air Mattress with Low Air Loss (LAL) – Pulsating low air loss and alternating pressure mattress.

Weight capacity of400 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

4005 Alternative Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Pulmonary Patients – Continuous bilateral rotation. Must have the capability for various turn angles and turn times up to 120 minutes. Fluid proof, moisture vapor permeable, infection control treatment, low friction and low shear surface. Capability to stay inflated for a minimum of six (6) hours in the event of power failure.

Weight capacity of 350 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

4006 Air Fluidized Mattress – Fluid immersion simulation mattress, three

(3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 500 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

1 DAYs $ $

4007 Air Fluidized Mattress for Bariatric Patients - Fluid immersion simulation mattress, three (3) dimensional volumetric engagement, elimination of gradient shear forces.

Weight capacity of 1000 lbs.

Mattress width requirements:

of 48 inches

4008 Alternating Air Mattress with Low Air Loss (LAL) for Bariatric Patients – Low Air loss mattress pulsating features for pressure redistribution.

Fluid proof, Moisture vapor permeable, infection control treatment, low friction and shear surface. Ability to remain inflated for a minimum of six (6) hours in case of power failure.

Weight Capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

4009 Alternating Air Mattress with Continuous Lateral Rotation (LR) with and without Low Air Loss (LAL) for Bariatric Patients - continuous bilateral rotation. Must have capability for multiple turn time settings with a minimum range of 10 – 60 minutes.

Fluid proof, moisture permeable, infection control treatment, low friction and low shear surface.

Weight capacity of 1000 lbs.

Mattress width requirements:

Minimum 39 inches with a Maximum of 48 inches

30 DAYs $ $

Total: 12-month Option Year 4

GRAND TOTAL – Total Evaluated Price:

ALL PERIODS OF PERFORMANCES

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days prior to the expiration of the contract.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days prior to the expiration of the contract; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years. 6 months.

(End of Clause)

C.4 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[X] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[X] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[X] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70,…