Burlodge Meal Delivery System FAR6_JA_OVER_SAT (007).asd (002).pdf

OFOC SOP Revision 10 Page 1 of 5 Original Date: 03/22/11 Revision 10 Date: 09/10/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-21-AP-0426

1. Contracting Activity: Department of Veterans Affairs, VISN 4, Corporal Michael J. Crescenz VA Medical Center; 3900 Woodland Avenue, Philadelphia, PA 19104. PR#: 642-21-1-315-0032.

2. Nature and/or Description of the Action Being Processed: The Philadelphia VAMC has a new Brand Name Only requirement for eight (8) complete Burlodge Meal Delivery Systems Model BLS6S.700 including all accessories for operation and compatible disposable dishware to begin using the system. The meal delivery system will be used in the medical center’s Main Kitchen for the preparation and delivery of meals to patients residing in the medical center’s inpatient units.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The medical center requires eight (8) complete name brand Burldoge Meal Delivery Systems, Model BLS6s.700. The specific delivery system shall include the following accessories, starter disposable dishware, and installation.

• 8 ea RTS Burlodge USA Inc. Model No. BLS6S.700

RTS ‐ CT SELF CONTAINED RETHERM/HOT/COLD CART ‐ SHORT CT

DOUBLE FRIDGE 3 PHASE 208V 60HZ

• 8 ea BLS6A.205 GREY METALLIC VO PANEL RTS CT S FLAT TOP ‐ DISPLAY

STANDARD

• 8 ea BLS1A.700.22 THREE PHASE ‐ 208V ‐ ELECTRICAL CABLE NO IP55

• 8 ea BLS6A.080 LCD ELECTRONIC CONTROL PANEL WITH OPTIONAL HACCP ‐

NOT INCLUDED

• 8 ea BLS6A.125 6 CASTORS 160mm ‐ S/S CENTRAL BRAKE WITH SPACERS

• 8 ea BLS6S.002 TWO DOORS ALL/CARBON S

• 8 ea BLP0G.010 20 LEVEL BARRIER ‐ SHORT 3 5/8" Spacing

• 8 ea BLS6A.060 VERTICAL TRAY SEPARATION GRID ‐ RTS CT SHORT MODEL

• 8 ea BLS6A.300 TOP GUARD RAIL RTS CT

• 8 ea BLS6A.335 ERGONOMIC HANDLE RTS CT T

• 8 ea BLS6A.360 WARD DESTINATION TAG FLAT TOP (only) RTS CT

• 1 ea SPARE PARTS KIT Burlodge USA Inc. Model No. RTS.SP.01.10

RTS SPARE PARTS KIT SHORT OR TALL

• 8 ea TRAY RETRIEVAL CART Burlodge USA Inc. Model No. B420‐1323‐20‐5 Heavy‐duty, welded Stainless Steel Enclosed Tray Retrieval Cart;

single compartment; one door; 10 sets of tray slides‐two trays per slide; single door, two fixed/two swivel casters w/brakes. 13"x23" tray

OFOC SOP Revision 10 Page 2 of 5

Revision 10 Date: 09/10/2020 size, 4.75" spacing

• 30 cs FT TRAY Burlodge USA Inc. Model No. BLS00.000.91 FT TRAY ‐ 575X325mm ‐ ONYX

• 16 cs 10 OZ SQUARE DISH Burlodge USA Inc. Model No. 213215 10 oz Square Dish ‐ 24 per case

• 12 cs MEDIUM RECTANGULAR DISH $2,648.40 Burlodge USA Inc. Model No. 595812 Medium Rectangular Dish ‐ ‐ 36 per case

• 12 cs CASSEROLE DISH Burlodge USA Inc. Model No. 595819 Casserole Dish ‐ 36 per case

• 24 cs 9" FLAT PLATE Burlodge USA Inc. Model No. 110023 9" Flat Plate ‐ 24 per case

• 6 cs PLASTIC MUG Burlodge USA Inc. Model No. 200.70.03 High Heat 8 oz Plastic Mug

• 8 cs WATER TUMBLER Burlodge USA Inc. Model No. 124.01.00 Low Heat 9 oz Water Tumbler ‐ 48 per case

• 8 cs WATER TUMBLER Burlodge USA Inc. Model No. 124.01.00 Low Heat 9 oz Water Tumbler ‐ 48 per case

• 10 cs LID $1,499.20 Burlodge USA Inc. Model No. 41.8006.2200

Low Heat Clear Lid for 10 oz Square Dish ‐ 30 per case

• 10 cs LID Burlodge USA Inc. Model No. 41.8014.2200 Low Heat Clear Lid for Medium Rectangular Dish ‐ 30 per case

• 8cs LID Burlodge USA Inc. Model No. 122.01.04 High Heat 5" x 7" Blue Tint Rectangular Cover ‐ 48 per case

• 8 cs PLATE COVER Burlodge USA Inc. Model No. CL23TB High Heat 9" Euro Design Round Transparent Blue Plate Cover ‐ 48 per case

• 20 cs LID Burlodge USA Inc. Model No. 125.LD.HT2M High Heat Disposable Soup Bowl Lid ‐ 1000 PER CASE

• 10 cs LID Burlodge USA Inc. Model No. 250.57.02W Low Heat Disposable Mug Lid ‐ 2000 per case

• 10 cs LID Burlodge USA Inc. Model No. 250.57.02W

OFOC SOP Revision 10 Page 3 of 5

Revision 10 Date: 09/10/2020

Low Heat Disposable Mug Lid ‐ 2000 per case

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The equipment presently in use at the medical center has exceeded it’s end life and is no longer economical to repair has begun to fail. The failure of the existing equipment poses a risk that the equipment will no longer maintain appropriate temperatures to prevent food borne illnesses. The electrical systems within the kitchen have not been updated to current electrical standards and it is infeasible for the medical center to complete a project to upgrade the system at this time to accommodate the electrical requirements for most new commercial kitchen and meal prep equipment. The Burlodge Meal Delivery System, Model BLS6S.700 is the only system available on the market that can be modified to be compatible with the medical center’s existing utility systems. The Burlodge System will also fit within the kitchen’s existing equipment footprint which will allow it to be installed into the space occupied by the current system without the need to extensively modify the kitchen. The medical center completed an extensive review of available meal delivery systems and none meet the electrical/utilities compatibility required or will fit within the existing space.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Nutrition and Foodservice Staff at the medical center completed extensive market research to identify equipment that will meet their requirements. They completed searches on Google and YouTube to identify possible models and features available on the market. They contacted vendors including Burlodge, Trimark, and Aladdin to obtain information on available equipment. Staff also contacted the manufacturer of their department’s statistical analysis system, Computrition, to determine what equipment is available on the market that will also be compatible with their system.

Sources Sought Synopsis: N/A

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: While competition for this requirement is limited due to the brand name nature of this requirement, there are multiple authorized distributors of this brand of equipment. The requirement will be competed so competitive quotes for the equipment and installation can be submitted. The award will be made to the vendor who offers the lowest price for the exact brand name equipment, accessories, and installation required.

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Revision 10 Date: 09/10/2020

Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: VIP was searched to identify verified capable SDVOSBs and VOSBs results attached and Indexed as P02 VIP. VIP search yeiled 67 possible SDVOSB’s vendors and 5 VOSB’s by NAICS Code 333415. GSA searched and found one (1) SDVOSB. FPDS yielded multiple purchase by other VA facilities to Service Solutions Group.

8. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A

9. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: N/A

10. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The current age of the medical center’s utility system within the main kitchen limits the new equipment that will function properly within that area. However, when or if the medical center undertakes a project to remodel and upgrade this area of the facility new equipment will be purchased competitively since there will not be a restriction because of the existing utility systems.

11. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date:

Name: Monica A. Holder Title: Administrative Assistant Facility: VISN 04/642, CMCVAMC

12. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Andrea Aultman-Smith Date Contracting Officer

NCO4

22 February 2021 http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx

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Revision 10 Date: 09/10/2020

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Caroline Robinette Date Branch Chief

NCO4