JA - Home Oxygen Services.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP Attachment 2: Request for Sole Source Justification Format >SAT

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: VA-21-00019549

1. Contracting Activity: Department of Veterans Affairs, VISN 4, Altoona VA Medical Center, PR 481-

20-2-HOME-OXY. In accordance with VA Financial Policies and Procedures, Volume II, Chapter 6, Appendix A, it is not possible to estimate an annual amount for each patient on a VA Form 2237, as the number of patients provided Home Oxygen Services varies from month to month.

2. Nature and/or Description of the Action Being Processed:

The Altoona VAMC is requesting a sole source award to Columbia Ancillary Services for the procurement of Home Oxygen services for Veteran patients. This award will serve as an interim contract action until a new, long term VISN contract can be awarded. Currently these services and supplies are being procured from Columbia Ancillary Services on a bridge contract, 36C24420D0034.

The total estimated value of this request is $ 480,000 for a 6 month period of performance from January 1, 2021 through June 30, 2021. The estimated value is based upon actual expenses from both FY19 and FY20.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Columbia Ancillary Services will provide Home Oxygen and associated services to Veteran beneficiaries serviced by the Altoona VAMC Prosthetics and Sensory Aid Service (P&SAS). Supplies and services provided will include all materials, equipment, transportation of equipment, set-up, labor, supervision, patient education, safety management, and infection control, as necessary, for patients receiving home respiratory care therapy. These supplies and services are required 24 hours per day, seven (7) days per week, including holidays.

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR 6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Columbia Ancillary Services has a proven track record of providing these services to the Altoona VAMC for the past several years, and is currently providing these services on a bridge contract that expires December 31, 2020. It will take approximately 6 months to process and award a new VISN wide contract for home oxygen. Home oxygen and related oxygen therapy interventions are lifesaving medical treatments that provide increased physical function and quality of life to the Veterans that rely on it. Without these needed supplies and services in place, patients’ lives and health are at risk. Currently, the Altoona VAMC provides home oxygen services to roughly 545 home oxygen patients and 2,200 home PAP patients.

Due to the high start up costs and lengthy transition period required for another vendor to assume the supply of services, it is unrealistic to acquire these services from another vendor for this short term period of time.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

Due to the need to have a new, short term contract in place at the time of expiration of the existing bridge contract, additional sources were not sought for this requirement. The current bridge contract was awarded to Columbia Ancillary Services at a fair and reasonable price.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

For this new requirement, Columbia Ancillary Services has agreed to maintain existing pricing as outlined in the current bridge contract. That pricing was determined to be fair and reasonable at time of award.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

Market research was not conducted beyond contacting Columbia Ancillary Services regarding their ability to supply services for a new, short term contract. Competition will be sought to the maximum extent practicable on the new, long term VISN contract.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: NONE

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: NONE.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required:

Competition was not sought because Columbia Ancillary Services is currently providing these same supplies and services on a bridge contract that expires December 31, 2020. At this time, the current bridge contract expiration date does not allow for adequate time to solicit for and evaluate offers.

Future acquisitions such as the VISN-wide home oxygen contract will ensure competition is sought to the maximum extent practicable.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Amy B Benson, Date Supervisory Prosthetic Representative Altoona VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennifer A. Cutshall Date Contracting Officer Commodities 3

NCO4

http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $700K): I certify the justification meets requirements for other than full and open competition.

Shawn Smith Date Division Chief | Division 2

NCO4