36C24421Q0107.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE/TIME/ZONE

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice S222 RFQ's for grease trap, grease tank and line cleaning for the Corporal Michael J Crencz VA Medical Center in Philadelphia, PA 15215 36C24421Q0107 12-08-2020

10AM

EASTERN TIME, NEW YORK, USA

N 562998 Department of Veterans Affairs Network Contracting Office 4 Jeffrey Pruett Jeffrey.Pruett@va.gov jeffrey.pruett@va.gov

(412) 822-3738 Corporal Michael J Crencz VA Medical Center Philadelphia

PA 19

COMBINED SYNOPSIS/SOLICITATION FOR GREASE TRAP, GREASE TANK, LINE PUMPING SERVICES FOR THE CORPORAL MICHAEL J CRESENZ VA MEDICAL CENTER(CMCVAMC).

General Information

Contracting Office Address Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh, PA 15215-1802 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ) and the solicitation number is 36C24421Q0107. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 effective January 15, 2020. The complete text of any of the clauses and provisions may be accessed in full text at https://www.acquisition.gov/browsefar; http://farsite.hill.af.mil; and/or http://www.va.gov/oal/library/vaar/index.asp.

The associated North American Industrial Classification System (NAICS) code for this procurement is 562998, All Other Miscellaneous Waste Management Services, with a business size standard of $8 Million.

CMCVAMC is looking for vendors to provide facility support services with cleaning of grease traps, grease tanks and line pumping.

All interested companies shall provide quotations for the following:

The anticipated Period of Performance will be one year, with four potential option years.

Note to exceed one year following Contract award and includes the following Contract Line Item Numbers (CLIN): PER ATTACHMENT 2 (attached below statement of work)

See attachment two, Price Cost Schedule.

Place of Performance Department of Veterans Affairs CPL M. J. Crescenz VA Medical Center 3900 woodland Ave Philadelphia, PA

All work shall be completed in accordance with the Statement of Work (SOW). The SOW is included as Attachment 1 to this solicitation.

Offerors are requested to quote Firm Fixed Price for any and all of the line items on the Schedule of Supplies and Services attached to this solicitation. Since an award will be based on initial responses, offerors are highly encouraged to provide all information and make themselves their most competitive their initial response. An award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106-2. The Schedule of Supplies and Services is included as Attachment 2 to this solicitation.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database IAW FAR 52.212-(k). Registration may be done online at: www.acquisition.gov or www.sam.gov.

Wage determination being used for this Solicitation is 15-4233 rev 16, dated 4/21/20.

Questions pertaining to this solicitation are due on Thursday December 3rd, 2020 by 10 am ET to Contract Officer Jeffrey Pruett, Jeffrey.Pruett@va.gov. No questions will be answered following this date.

All quotes must be received by Monday December 8th, 2020 by 10 AM ET to be considered for award. Submit and send email with confirmation of quote acceptance to Contract Officer Jeffrey Pruett, Jeffrey.Pruett@va.gov.

Statement of Work

1. BACKGROUND

The Corporal Michael J. Crescenz Veterans Affairs Medical Center (CMC VAMC) operates several grease tanks to capture grease before entering the sewage system. A preventive maintenance services contract is necessary to ensure that the grease is removed, the tanks and lines are cleaned, the sewer and storm sewer lines and manholes are water jetted as prescribed at the intervals listed below. In order to provide these preventative and maintenance services, the Contractor shall furnish all parts, services, tools, equipment, labor, facilities, transportation and supervision.

2. CONTRACTOR RESPONSIBILITIES

The Contractor shall provide the manpower, materials and equipment to clean the grease tanks, floor drains and lines, sewers and storm lines located at the CMC VAMC (3900 Woodland Ave, Philadelphia PA 19104) and the Continuing Life Center (CLC) located at 3461 Civic Center Blvd. Listed below is the specifics and the intervals in which they are required for the preventive maintenance services under this contract: water jetting sanitary and storm sewer lines, floor drains, pumping and cleaning of grease tanks, traps and lines, for the CMC VAMC and the CLC (building #30), and cleaning of the employee garage sand traps

3. PERIOD OF PERFORMANCE: The period of performance for this contract shall be from Date of Award for 12 months with four (4) twelve-month options to extend the contract

4. EQUIPMENT LOCATIONS AND LIST:

a) Grease tanks (5 in total);

Building # 1, the Canteen located on the first floor has three (3) 40-gallon interior grease tank and three (3) floor drains throughout the kitchen, prep area and steam stations. The pumping and cleaning of the grease tanks as well as the water jetting of the traps and lines (approximately 100’ per line) originating from the three (3) floor drains is required monthly.

Building #2, originating from the Main Kitchen on the ground floor has one (1) 1,000-gallon grease tank. It is located inground just outside loading dock #2. The pumping of the grease tanks as well as the water jetting of the traps and lines is required quarterly (4 times a YR).

CLC / Building # 30, has one (1) 1,200-gallon grease tank. It is located in the ground outside the loading dock of the CLC by the rear parking lot. The pumping of the grease tank as well as the water jetting of the traps and lines (approximately 100’ per line) originating from the five (5) floor drains is required quarterly (4 times a YR). located in BA100 BASEMENT OF BUILDING #30. Vendor will pump out and clean each grease tank, jet each grease trap and line going to the grease holding tank.

b) Sewer Mains and Manholes CMC VAMC sanitary sewer mains and manholes will be service annually (1 time a year). Originating at the Bravo Gate at Woodland Ave. to Charlie Gate exiting at University Ave (10 total). Vendor will waterjet sanitary sewer mains from manhole to manhole and spray down the inside of the manholes.

CLC or Building #30 sanitary sewer is located in the lower parking lot along University Ave. Waterjet Jet and spray down manholes from the building to the last manhole before the university Ave. Vendor will waterjet jet inlet lines and spray down sewer manholes.

CMC VAMC storm sewer mains and manholes are an annual (1 time a year) requirement. These two (2) sand traps and storm drain are located in the employee garage. Vendor will waterjet from manhole to manhole and spray down the inside of each manhole after jetting is complete. Vendor will jet sand pits and spray down manholes after water jetting is complete.

5. REPORTS

Following the on-site maintenance visit, the Contractor shall provide a written report to the Contracting Officer’s Representative (COR) within ten (10) business days, detailing the results of the maintenance visit, noting and addressing any discrepancies found and making specific recommendations toward future remedial action, or upgrades. Any unsafe conditions encountered during the service call shall be reported immediately, to the COR or designee, advising the CMC VAMC of the found condition(s).

6. IDENTIFICATION

Contractor’s employees must have identifiable information on their uniform, to include their name and company’s logo at a minimum.

7. CERTIFICATION OF CONTRACTORS

Contractor’s service personnel shall be certified to perform the preventative maintenance work.

Contractor shall furnish a copy of its up-to-date and current State certification (showing categories) to the Contracting Officer and to the COR upon request and prior to the start of the contract.

8. CONFORMITY TO REGULATIONS

The Contractor shall conform to all Federal, State and local regulations governing jetting and cleaning maintenance service to grease traps, sanitary and storm sewer systems.

9. HOURS OF OPERATION

The normal hours of operation for the facility are 8:00 am to 4:00 pm, Monday through Friday, excluding holidays. All contract work will commence weekdays AFTER 4:30 pm or on weekends from 6:00 am to 4:00 pm on Saturday’s only.

10. HOLIDAYS

New Year’s Day, Memorial Day, Columbus Day, Thanksgiving Day, Martin Luther King Jr’s Birthday, Independence Day, Veteran’s Day, Christmas Day, President’s Day, Labor Day and any other day proclaimed by the President as a Federal Holiday. When a holiday falls on a Sunday, the following Monday will be observed as a legal holiday. When a holiday falls on a Saturday, the preceding Friday is observed by US Government agencies.

11. SCHEDULE OF VISITS

The Contractor shall provide a schedule of when services shall be scheduled to the COR within fifteen (15) calendar days prior to the anticipated inspection date. Services shall be scheduled to be performed on definite appointed days and in no event shall the Contractor perform inspections outside regular agreed upon work hours without prior approval from the COR. In the event climate or weather conditions make it unsuitable for services, the entire service date will be re-scheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor or the Government.

12. POINT OF CONTACT

The Contracting Officer shall delegate the COR to monitor the Contractor’s performance. John Tomkins, Plumbing Shop Foreman will act as the COR for this contract. His contact phone number is 215-823-5800 extension 204127 or John.Tomkins@va.gov . The COR will support the vendor throughout each maintenance visit to the CMC VAMC. They will provide access to all areas described in the SOW. The COR will close off all areas, direct traffic around the work area and supply water to the vendor during the service.

13. SERVICE VISIT/CALLS SIGN-IN

The Contractor will sign in and out with performing any service. The COR shall provide instructions as to the locations of sign-in/out. All service visits/calls shall be documented.

14. SYSTEM FOR AWARD MANAGEMENT (SAM)

Federal Acquisition Regulations require that Federal Contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the Contractor has completed registration. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

15. BASIS FOR AWARD

The Department of Veterans Affairs intends to award a task order to a Small Business interests with qualified SDVOSB businesses with first consideration that can meet the contract requirements and is the best overall value to the Government, Technical capability and past performance will also be considered. Contractor shall submit additional information as required.

LINE ITEMS Attachment 2

ITEM INFORMATION

Grease Tank Cleaning Building # 2 – Pumping One (1) 800 Gallon Outside Grease Tanks and Jetting Tank and lines out.

CLC Nursing Home – Pumping One (1) 1200 Gallon Outside Grease Tank and Jetting tank and lines out.

Contract Period: Base year POP Begin:

POP End:

Canteen Building – Pumping Three (3) 40 Gallon Inside Grease Tanks and Jetting 3 floor drains throughout Kitchen and steam line Contract Period: Base year

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area Service Frequency will be Semi-annual (2 x a year) Contract period: Base Year

Outside Behind BC-108 – Jetting sewer Line from Manhole to Manhole behind BC 108. (Annual)

Employee Garage – Pumping Two (2) Sand Trap and Storm Drain located in employee garage. (Annual)

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Base Year

Outside Jetting – Jetting Sewer Line Manhole to Manhole starting at entrance following driveway along Building #1 past Employee Parking lot, and eight (8) Storm Sewer manhole to manhole along building # 1.

Service Frequency will be Annual (1 x a year) Contract Period: Base year

HR

Driver, Truck Medium (total hours) Contract period: Base Year

Grease Tank Cleaning Building # 2 – Pumping One (1) 800 Gallon Outside Grease Tanks and Jetting Tank and lines out.

Contract Period: Option year one

Canteen Building – Pumping Three (3) 40 Gallon Inside Grease Tanks and Jetting 3 floor drains throughout Kitchen and steam line Contract Period: Option year One

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year One

Outside Behind BC-108 – Jetting sewer Line from Manhole to Manhole behind BC 108. (Annual)

Employee Garage – Pumping Two (2) Sand Trap and Storm Drain located in employee garage. (Annual)

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year One

Outside Jetting – Jetting Sewer Line Manhole to Manhole starting at entrance following driveway along Building #1 past Employee Parking lot, and eight (8) Storm Sewer manhole to manhole along building # 1.

Contract Period: Option year One

HR

Driver, Truck Medium (total hours) Contract period: Option year One

Grease Tank Cleaning Building # 2 – Pumping One (1) 800 Gallon Outside Grease Tanks and Jetting Tank and lines out.

Contract Period: Option year two

Canteen Building – Pumping Three (3) 40 Gallon Inside Grease Tanks and Jetting 3 floor drains throughout Kitchen and steam line Contract Period: Option year two

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year Two

Outside Behind BC-108 – Jetting sewer Line from Manhole to Manhole behind BC 108. (Annual) Contract Period: Option year two

Employee Garage – Pumping Two (2) Sand Trap and Storm Drain located in employee garage. (Annual) Contract Period: Option year Two

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year Two

Outside Jetting – Jetting Sewer Line Manhole to Manhole starting at entrance following driveway along Building #1 past Employee Parking lot, and eight (8) Storm Sewer manhole to manhole along building # 1.

Contract Period: Option year Two

HR

Driver, Truck Medium (total hours) Contract period: Option year Two

Grease Tank Cleaning Building # 2 – Pumping One (1) 800 Gallon Outside Grease Tanks and Jetting Tank and lines out.

Contract Period: Option year three

Canteen Building – Pumping Three (3) 40 Gallon Inside Grease Tanks and Jetting 3 floor drains throughout Kitchen and steam line Contract Period: Option year three

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year three

Outside Behind BC-108 – Jetting sewer Line from Manhole to Manhole behind BC 108. (Annual)

Employee Garage – Pumping Two (2) Sand Trap and Storm Drain located in employee garage. (Annual)

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year three

Outside Jetting – Jetting Sewer Line Manhole to Manhole starting at entrance following driveway along Building #1 past Employee Parking lot, and eight (8) Storm Sewer manhole to manhole along building # 1.

Contract Period: Option year three

HR

Driver, Truck Medium (total hours) Contract period: Option year three

Grease Tank Cleaning Building # 2 – Pumping One (1) 800 Gallon Outside Grease Tanks and Jetting Tank and lines out.

Contract Period: Option year Four

Canteen Building – Pumping Three (3) 40 Gallon Inside Grease Tanks and Jetting 3 floor drains throughout Kitchen and steam line Contract Period: Option year Four

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year Four

Outside Behind BC-108 – Jetting sewer Line from Manhole to Manhole behind BC 108. (Annual)

Employee Garage – Pumping Two (2) Sand Trap and Storm Drain located in employee garage. (Annual)

CLC Nursing Home – Jetting 5 Floor Drains in BC100 Area

Contract period: Option year Four

Outside Jetting – Jetting Sewer Line Manhole to Manhole starting at entrance following driveway along Building #1 past Employee Parking lot, and eight (8) Storm Sewer manhole to manhole along building # 1.

Contract Period: Option year Four

HR

Driver, Truck Medium (total hours) Contract period: Option year Four

End of Document