36C24421Q0029.docx

Contract Opportunity Presolicitation Notice

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Required Field Contract Opportunity Presolicitation Notice 642-21-1-029-0004 | PET Doses- Radiopharmaceuticals

FLUDEOXYGLUCOSE F18 (FDG)

SODIUM FLUORIDE F18 (NaF) 15215 36C24421Q0029 10-15-2020 13:00

EASTERN

TIME, NEW YORK, USA

N 325412 Department of Veterans Affairs Network Contracting Office 4 Acquisition (90C) 1010 Delafield Road Pittsburgh, PA 15215 Contract Specialist Walida Moore walida.moore@va.gov Department of Veterans Affairs Corporal Michael J. Crescenz VA Medical Center

NUCLEAR MEDICINE

3900 Woodland Ave Philadelphia Pa 19104

USA

https://www.philadelphia.va.gov/ Corporal Michael J. Crescenz VA Medical Center walida.moore@va.gov Contract Specialist Purpose and Objectives

The intent of this Sources Sought Notice is to identify capable and responsible small businesses, including Service Disabled and Veteran Owned small business authorized distributors, or any business size, capable of providing the items as listed in the attached Statement of Work.

NAICS Code: 325412 PET Doses

Radiopharmaceuticals Fludeoxyglucose, Sodium Fluoride, and calibration sources for the Nuclear Medicine Department.

These items are for the Department of Veteran Affairs, Philadelphia Veterans Administration Medical Center, 3900 Woodland Avenue, Philadelphia, Pennsylvania 19104.

Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide the principal components of supplies listed in the attached document. Responses should include a capability statement and, or authorized distributor letter with the Business name, address, point of contact, and socio-economic status. All information is to be submitted via e-mail at walida.moore@va.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 13:00pm EST on Thursday, October 15, 2020. No submissions will be accepted after this date and time. Questions can be submitted electronically to walida.moore@va.gov.

This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice DOES NOT CONSTITUTE a formal Request for Quote (RFQ), NOR IS THE GOVERNMENT OBLIGATED to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey.

Procurement Type: National Acquisition Center Federal Supply Schedule

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

CPL Michael J. Crescenz Veterans Administrati on Medical Center )Statement of Need

Summary The Corporal Michael J. Crescenz VA Medical Center (CMCVAMC) in Philadelphia requires a licensed vendor by the Nuclear Regulatory Commission to provide radiopharmaceuticals and calibration sources for the Nuclear Medicine Department. These radiopharmaceuticals are required for imaging procedures. The Calibration sources are required for equipment quality control testing. These items are to be delivered directly to the Diagnostic Imaging section of Nuclear Medicine (secured receiving areas), room 3A101B, Philadelphia VA Medical Center, Department of Veterans Affairs, 3900 Woodland Avenue, Philadelphia, Pennsylvania 19104.

Project Scope This SOW covers the following activities and deliverables. The vendor agrees to perform these services with the standard of care, skill, and diligence normally provided by a professional organization in the performance of similar services. It is understood that the contractor must perform the services based, in part, on information furnished by this Medical Center; however, the vendor is given notice that the Medical Center will be relying on the accuracy, competence and completeness of the contractor’s services in utilizing the results of such services. The Nuclear Medicine authorized staff of CMCVAMC, when needed for next day delivery during work hours will place all orders daily. There may be orders placed during other than normal working hours, to be delivered within a 45-minute window for an emergency. The vendor must be able to fulfill this requirement. All items are to be delivered to the Nuclear Medicine department as specified above. The CMCVAMC will require credit statements (itemized returned doses) and monthly invoices. Electronic daily dose tracking systems should be available for the Medical Center’s use in certifying and tracking per patient doses delivered.

Deliverables:

· Fludeoxyglucose (FDG) F18 radiopharmaceutical (10-20 mCi per dose)

· Sodium Fluoride (NaF) F 18 (5-10 mCi per dose) The Contractor shall have available an adequate supply of contract products to meet the requirements of the CMCVAMC Healthcare System.

The Contractor shall label all unit doses of delivered radiopharmaceuticals with the amounts, preparation time, expiration time, date, etc., and provide a bar labeled insert to allow scanning data into the nuclear medicine information management system (NMIS). If the Contractor’s system varies from our current (Pinestar) NMIS information system, the Contractor shall provide their system as well as data migration, technical support and training of staff on its use at no additional Price to the Government.

All packaging of radioactive material MUST BE clearly labeled RADIOACTIVE with the proper class and exposure levels on the outside of the shipping container.

The Contractor shall perform all quality control procedures as required by Federal and State regulatory agencies.

The Contractor shall meet all Nuclear Regulatory Commission, Department of Transportation, NHPP, FDA, OSHA and all other agency rules and regulations (Federal and State).

Radiopharmaceutical Returns for Credit:

The Contractor shall be responsible to accept returns for full credit towards future orders only under the following conditions:

a. Product(s) ordered or shipped in error

b. Product(s) damaged in shipment

c. Concealed shipping damages

d. Recalled product(s)

e. Outdated product(s) in unopened, original container (specifically authorized for return by manufacturer).

The Contractor shall invoice at least once per month showing period covered, billing date, name of preparation, quantity and amount.

Schedule Authorized VA Nuclear Medicine personnel shall place orders during the normal workday, and first delivery shall be received no later than 8:00 am the following workday to the CMCVAMC Nuclear Medicine Department.

Depending on Medical Center patient care requirements, the contractor shall provide routine delivery and pick-up as many times as required by the CMCVAMC.

The delivery order shall include contract item(s) and quantity, time of delivery, and applicable VA order number.

Only authorized CMCVAMC personnel via telephone, fax, or e-mail shall be allowed to place orders. Contractor agrees to accept unused radiopharmaceutical and provide reimbursement per unit dose applicable towards future orders.

After award, the CMCVAMC Nuclear Medicine department will furnish the name(s) of all personnel who are authorized to place orders against the Contract.

The Contractor will be furnished with a copy of the user’s license as per Nuclear Regulatory Commission guidelines.

Same-Day Delivery Same-Day Delivery requires delivery and receipt at the CMCVAMC Nuclear Medicine department no later than 2 hours after order is placed during normal business hours. Nuclear Medicine normal business hours are considered Monday through Friday: 6:30 am — 4:30 pm except Federal Holidays.

The following are Federal Holidays:

New Year’s Day Martin Luther King Jr. Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas Day

Pricing Items will be in unit dose, daily, and on an as needed basis in accordance with patient requirements.

Key Assumptions All annual quantities are estimates, contractor will only be paid for items and quantities that are actually ordered and delivered.

End of Document

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