36C24420Q0787.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 62

646-20-3-043-0043

36C24420Q0787

6. SOLICITATION ISSUE DATE

7-08-2020

Jennifer Cutshall 814-943-8164 07-23-2020

12:00 PM

36C244 Department of Veterans Affairs Network Contracting Office 4 James E. Van Zandt VA Medical Center 2907 Pleasant Valley Blvd.

Altoona PA 16602

X 100

X

Y

337127

1250 Employees

N/A

X

36C646

Department of Veterans Affairs VA Pittsburgh Healthcare System University Drive Campus University Drive Pittsburgh PA 15240

36C244

Department of Veterans Affairs Network Contracting Office 4 James E. Van Zandt VA Medical Center 2907 Pleasant Valley Blvd.

Altoona PA 16602

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

BEHAVIORAL HEALTH FURNITURE - BRAND NAME OR EQUAL

See Section B for Complete List of Requirements, Specifications and Brand Name references

QUOTES MUST BE SUBMITTED VIA EMAIL TO:

jennifer.cutshall2@va.gov by the deadline.

ALL QUOTES MUST BE SUBMITTED NO LATER THAN

12:00 PM EST ON THURSDAY, JULY 23, 2020.

LATE QUOTES WILL NOT BE ACCEPTED.

See CONTINUATION Page

Jennifer Cutshall

36C24420Q787

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

B.2 DELIVERY SCHEDULE

B.3 STATEMENT OF WORK…………………………………………………………………10

B.4 CONTRACT ADMINISTRATION DATA………………………………………………. .19

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.4 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.6 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2018)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.211-6 BRAND NAME OR EQUAL (AUG 1999)

E.4 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

E.5 52.212-2 EVALUATION—COMMERCIAL ITEMS (OCT 2014)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (DEC 2019)

36C24420Q0787

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 103.00 EA __________________ __________________

Brand Name Or Equal - Norix Hondo Nuevo Arm Chair, See Section B for Specifications

LOCAL STOCK NUMBER: HN800.HN850

0002 9.00 EA __________________ __________________

Brand Name or Equal - Norix Hondo Nuevo Cube - See Section B for Specifications

LOCAL STOCK NUMBER: HN815; HN850

0003 6.00 EA __________________ __________________

Brand Name or Equal - Norix Hondo Nuevo Armless Chair, 30"W - See Section B for Specifications

LOCAL STOCK NUMBER: HN810;HN850

0004 99.00 EA __________________ __________________

Brand Name or Equal - Norix Vesta Non-Upholstered Arm Chair - See Section B for Specifications

LOCAL STOCK NUMBER: VA600

0005 33.00 EA __________________ __________________

Brand Name or Equal - Norix Vesta Non-Upholstered Armless Chair - See Section B for Specifications

LOCAL STOCK NUMBER: VA610

0006 21.00 EA __________________ __________________

Brand Name or Equal - Norix Forte Cafe Table, 42" Square Top - See Section B for Specifications LOCAL STOCK NUMBER: CA4242pt

0007 12.00 EA __________________ __________________

Brand Name or Equal - Norix Forte Game Top Table, 42" Square Base - See Section B for Specifications

LOCAL STOCK NUMBER: CA4242GT

0008 11.00 EA __________________ __________________

Brand Name or Equal - Norix Hondo Nuevo Hi-Back Arm Chair - See Section B for Specifications

LOCAL STOCK NUMBER: HN880.HN850

0009 32.00 EA __________________ __________________

Brand Name or Equal - Norix Hondo Nuevo Ottoman - See Section B for Specifications

LOCAL STOCK NUMBER: HN845.HN850

0010 1.00 EA __________________ __________________

Delivery/Removal/Relocation/Installation of Product as outlined in the Statement of Work, Section B

LOCAL STOCK NUMBER: NA

GRAND TOTAL __________________

B.2 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY

DELIVERY

DATE

0001 SHIP TO: Department of Veterans Affairs VA Pittsburgh Healthcare System University Drive, Building 29 Pittsburgh, PA 15240 1000

USA

103.00 NLT 30 Days

ARO

MARK

FOR:

Rochelle Landowski 412-360-1509 rochelle.landowski@va.gov

0002 SHIP TO: SAME AS CLIN 0001 9.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0003 SHIP TO: SAME AS CLIN 0001 6.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0004 SHIP TO: SAME AS CLIN 0001 99.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0005 SHIP TO: SAME AS CLIN 0001 33.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0006 SHIP TO: SAME AS CLIN 0001 21.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0007 SHIP TO: SAME AS CLIN 0001 12.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0008 SHIP TO: SAME AS CLIN 0001 11.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0009 SHIP TO: SAME AS CLIN 0001 32.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

0010 SHIP TO: SAME AS CLIN 0001 1.00 SAME AS CLIN

MARK

FOR:

SAME AS CLIN 0001

B.3 STATEMENT OF WORK

STATEMENT OF WORK

1.0 GENERAL SCOPE

The VA Pittsburgh Healthcare System seeks to acquire In-Patient Behavioral Health Furnishings

– including Patient Lounge chairs, Ottomans, Dining Chairs and Patient Tables for the University Drive Campus, Building 29, Pittsburgh, PA.

The following items are required:

103 Patient Lounge Chairs

9 Patient Square Ottoman

6 Armless Patient Lounge Chairs

99 Patient Dining Chairs with Arms

33 Patient Dining Chairs without Arms

21 Patient Dining Tables

12 Patient Game Tables

11 High-Back Lounge Chairs

32 Patient Round Ottomans

Healthcare furnishings include In-Patient Behavioral Health Lounge Furniture and Activity/Game Tables and Seating for each Dayside and Nightside located in Building 29 - Floors 3, 4 and 5. In-Patient Dining Chairs and Tables for Building 29 - Floors 3, 4 and 5.

The contractor shall provide all labor, materials, equipment, transportation, ICRA and supervision necessary and all other items to satisfy the requirement.

PERFORMANCE REQUIREMENTS

The contractor shall:

Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install new furniture from the manufacturer until final acceptance by

Rochelle Landowski, Technical Point of Contact, at rochelle.landowski@va.gov and/or Lauren Scioscia, Alternate Technical Point of Contact at lauren.scioscia@va.gov.

Contractor shall place all orders, track orders, schedule deliveries and coordinate trucks with the manufacturer for manufacturing and delivery according to VA project schedule.

Contractor shall provide all necessary materials, equipment, labor, supervision, and Management to: (A) coordinate delivery: (B) load and unload; (C) place/install items in designated rooms/locations; (D) assemble items as required; (E) secure as designated;

(F) properly dispose of all associated packing/crating materials outside the VA premises; and (G) move/remove existing product to UD Bldg. 1 Basement Level.

Contract shall coordinate with Interior Designers & to work with VA’s EMS Staff and Infectious Control when installing seating, as all items need to be cleaned/disinfected prior to being removed and placed in patient care area.

Upon award, the VA will require that the bill of materials is tagged by room/area number for ease of installation. A project manager or project designer and installation foreman must be onsite during installation.

Provide maintenance manuals and warranty information for all products specified.

Take note that this is an In-Patient Behavioral Health facility and patient incidence can occur rendering work unable to be completed and work rescheduled. Scheduling will be completed around patient activities i.e. dining, medication dispensation and relocation from dayside to nightside which could place contract idle for up to 2-3 hours a day.

PRODUCT REQUIREMENTS

General mailto:rochelle.landowski@va.gov mailto:%20Alternate%20Technical%20Point%20of%20Contact%20at%20lauren.scioscia@va.gov.

Basis of Furniture Specifications – This is a Brand Name or Equal requirement. Brand name items are provided for reference and are acceptable. For offerors quoting equivalent products, required specifications are provided below for each product.

Patient Lounge Chair (F-1) - Quantity 103

Patient Lounge Chair, Armless (F-2) - Quantity 6

Patient High-Back Lounge Chair (F-3) - Quantity 11

Patient Square Ottoman (F-4) - Quantity 9

Patient Round Ottoman (F-5) - Quantity 32

Basis of specification to match the following In-Patient Behavioral Health Furniture, Norix Furniture:

(F-1) Hondo Nuevo Armchair

(F-2) Hondo Nuevo 30” Armless Chair

(F-3) Hondo Nuevo High Back Armchair

(F-4) Hondo Nuevo Cube

(F-5) Hondo Nuevo Round Ottoman

Specifications of each product quoted must meet or exceed the following:

Products test to 750 lb static load

Tested to 184 lbs Puncture Resistance according to ASTM D4833-07

Meets or exceeds the requirements of ANSI/BIFMA X5.4-205.

Features & Benefits

One-piece rotationally molded, 0.250” flexible polyvinyl chloride exterior skin with softer durometer for comfortable sit.

Filled with flexible 2-part water-based polyurethane foam fixtured with an interior 5/8” thick oriented strand board structural plane base plate attached with tamper- resistant fasteners to a rotationally molded LLDPE base.

Molded Plinth Base

Ballasting 50 lbs

Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution.

Anti-ligature design with no internal openings.

Made in the U.S.A

All furniture must have a 10 year replacement warranty.

General Specifications o Patient Lounge Chair (F-1)

Dimensions:

• Overall: 30”W x 31”D x 32”H

• Seat Height: 18.5”H

• Top of Arm to Floor: 26”H

Colors:

• Seat – Graphite

• Base - Moss o Patient Lounge Chair without Arms (F-2) Dimensions:

• Overall: 30”W x 31”D x 47”H

• Seat Height: 26”H

Colors:

• Seat – Graphite

• Base – Moss o High-Back Lounge Chair (F-3) Dimensions

Overall: 21”W x 31”D x 44”H Seat Height: 18.5”H

Colors:

Seat – Wild Berry Base – Moss o Patient Square Ottoman (F-4) Dimensions

Overall: 30”W x 30”D x 18.5”H Seat Height: 18.5”H

Colors:

Seat – Graphite Base – Moss

Figure 1 – Lounge Chair with Arms o Patient Round Ottoman (F-5) Dimensions

Overall: 30”diameter Seat Height: 18.5”H

Patient Dining Armchair (F-6) Quantity 99

Patient Dining Chair, Armless (F-7) Quantity 33

Basis of specification to match In-Patient Behavioral Health Furniture, Norix Furniture:

(F-6) Vesta Non-Upholstered Armchair (F-7) Vesta Non-Upholstered Armless Chair

Must meet or exceed the following:

Product dynamic drop tested to a relative impact force of two times BIFMA 5.4 15.4.2

(250 lbs from 18”) Compliant with the following flammability standards:

o State of California, Technical Bulletin No. 133, Flammability Test Procedure for Seating Furniture for Use in Public Occupancies o UL1056 Fire Test of Upholstered Furniture o ASTM E1537 Test Method of Fire Testing of Real Scale Upholstered Furniture

Items Features & Benefits o One-piece rotationally molded polyethylene with lightly textured maintenance free surface.

o Ballasting 50 lbs o Anti-ligature design with no internal openings.

o Tamper-resistant steel-encased nylon glides for floor protection o Molded-in access port with threaded screw cap for ballast weighting capability o High-impact polyethylene with ultraviolet light stabilizers (to reduce fading) o Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution.

o Made in the U.S.A

General Specifications o Patient Dining Armchair (F-6)

Dimensions:

• Overall: 24”W x 26.6”D x 33”H

• Seat Height: 18.2”H

Colors:

• (63 units) Sea Spray

• (18 units) Graphite

Figure 6 ‐ Patient Dining Armchair

BH Furniture 3-4-5 o Patient Dining Armless Chair (F-7) Dimensions:

• Overall: 21”W x 26.6”D x 33”H

• Seat Height: 18.2”H

Colors:

• (21 units) Sea Spray

• (6 units) Graphite

Patient Dining Table (F-8) Quantity 21

Patient Game Table (F-9) Quantity 12

Figure 7 ‐ Patient Dining Chair, Armless

Basis of specification to match In-Patient Behavioral Health Furniture, Norix Furniture:

(F-8) Forte Café Table (F-9) Forte Café Game Top Table

Must meet or exceed the following:

Product dynamic drop tested to 1,000 lb static load Features & Benefits o Base One-piece rotationally molded polyethylene with lightly textured maintenance free surface.

Ballasting 150 lbs Molded-in access port with threaded screw cap for ballast weighting capability High-impact polyethylene with ultraviolet light stabilizers (to reduce fading) Chemically resistant to blood, vinegar, urine, feces, salt solution and chlorine solution.

Made in the U.S.A o Laminate Top Premium M3 Grade, 45lb. density particle board tabletop core is sandwiched between 1/8” thick hardboard and faced with special 0.05” thick high-pressure laminate

Molded edges, radiused and pressure fused to the top Embedded T-nuts secure top to base with tight steel-to-steel connections 1.5” thick edge profile Made in the U.S.A.

General Specifications o Patient Dining Table (F-8)

Dimensions:

• Overall: 42”W x 42”D x 30.5”H

Colors:

• Asian Sun

• Base - Moss o Patient Game Table (F-9) Dimensions:

• Overall: 42”W x 42”D x 30.5”H Colors:

• Titanium Evolve with Game Top

Delivery, Installation and Removal of Existing Furniture:

Delivery [FOB Destination], installation/configuration, and removal of existing furniture must by managed and completed in coordination VA Standards. No direct deliveries will be accepted by the VA; the vendor must arrange and be present for all deliveries. The VA will turn away any unscheduled deliveries at the Vendors expense.

Project manager to be on-site during delivery and installation.

The University Drive Campus delivery/install details are:

For Furniture delivery, the combination freight/passenger elevator is available at no additional charge during normal business hours, which are 7:00am to 3:30pm, Monday through Friday, however the University Drive Behavioral Health floors have specified times for activities and delivery and installation will need to be coordinated.

All deliveries are through the loading dock must be scheduled 2 weeks prior to the delivery. The loading area can be congested at times.

For installation, the contractor/vendor is responsible for protecting the building floors to and from the elevator to the workspace as well as inside the building. Masonite is required for all floors as well as door jamb and corner protection. All transport carts and wheeled equipment must be checked and verified to ensure damage is not made by them. Any damage done to the space must be repaired within 90 days at the furniture vendor’s expense.

Deliveries must be scheduled through the interior design office before installation.

Delivery must be coordinated with EMS and Infectious Control Staff, furniture will need to be cleaned and inspected prior to being placed on each of the floors.

The existing furniture shall be removed by Vendor and relocated to one location at University Drive. Vendor is responsible for removal and relocation only. Specifics will be provided by VA representative prior to furniture delivery. The following existing items of furniture shall be removed and relocated:

• (18) 48” square dining tables

• (3) 24” x 36” rectangular dining tables

• (78) dining chairs

• (12) 48” square activity/game tables

• (60) lounge chairs, ballasted

6.0 VA Identification Process:

All contractor and sub-contractor personnel who will be working on VA Property are required to obtain the appropriate VA Identification. Identification requirements are listed below.

A. Definitions:

a. Common Area – An area of the medical center open to unrestricted public access.

b. Construction Area – An area of the medical center in which construction is being performed, and which is designated as a contractor’s-controlled work area, and which has been turned over for the contractor’s exclusive use in completing project work. Areas such as electrical rooms, mechanical spaces, etc. which are accessed for periodic construction work but which are still maintained by VA are considered controlled areas.

c. Controlled Area – Any area of the medical center that does not meet the definition of a Common Area.

B. Personnel who will work for no more than thirty (30) total calendar days during the life of this project, and who will require access to only common or construction areas during that thirty (30) day period to complete project work are required to obtain a Laminated Contractor Badge from the project Technical POC or VA Police. A laminated badge will be issued for a total length of no longer than one (1) week (7 calendar days) at a time. At the end of a one

(1) week period, the badge must be returned to the Technical POC. At that time the Technical POC will reissue the badge for the next period if needed. To receive a badge each contractor and sub-contractor employee must provide the Technical POC with a valid photo ID as well as their personal contact information including a valid telephone number. Contractor personnel who are issued a Laminated Contractor Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site.

Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work.

C. Personnel who will work for more than thirty (30) total calendar days during the life of this project, and who will require access to only common and construction areas during that period to complete project work are required to obtain a VA issued Flash Badge from the VA PIV office. Upon formal request the Technical POC will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 4 separate meetings of up to 1 hour in duration each. The Technical POC will provide the approximate meeting dates and times to the contractor. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc. Personnel must also be able to provide one form of valid ID (state driver’s license or US Passport), and personnel must have their photograph taken for the ID. If any person fails to complete the process for obtaining a Flash Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. Contractor personnel who are issued a Flash Badge are not permitted to enter a controlled area under any circumstances. Accessing any such area without the proper identification will result in immediate removal of the employee from the site. Any employee removed for this reason will be permanently prohibited from returning to the VAPHS as a contractor on future work.

D. Personnel who will work for any length of time during the life of this project and who will require access to controlled areas or any areas where Personally Identifiable Information (PII) is stored are required to obtain a VA issued Non- PIV Badge from the VA PIV office. Upon formal request the Technical POC will initiate the process for obtaining this ID. As part of this process each person requiring the badge will be required to attend up to 5 separate meetings of up to 1 hour in duration each. The Technical POC will provide the approximate meeting dates and times to the contractor after the NTP is issued. Each person will be required to provide VA PIV office personnel with detailed personal information such as address, phone number, social security number, etc.

Personnel must also be able to provide one form of valid ID (state driver’s license or US Passport), personnel must submit their fingerprints and agree to have a background investigation performed. Personnel must also have their photograph taken for the ID. If any person fails to complete the process for obtaining a Non-PIV Badge by failing to complete any required part of the process, or if that person is determined to be ineligible to obtain the required ID that person will be removed from the site and not permitted to perform any work onsite until the proper ID is obtained. The Non-PIV will not permit contractors to access VA information systems or any PII. The Non-PIV will also not permit contractors to access secure locations, which will be defined by the Technical POC.

E. When a person leaves this project and no longer needs their ID, it must be immediately turned in to the Technical POC. At the conclusion of this project, all IDs must be accounted for and turned in to the Technical POC as a requirement for contract closeout. Final payment will be withheld until all IDs are returned or accounted for.

F. Under no circumstances are personnel permitted to take their ID with them to another VA Medical Center. IDs also cannot be taken to subsequent VAPHS projects. The ID issued for this project must be returned at the conclusion of this project.

G. All personnel must display their issued badge on the top half of their body (above the waist) at all times. Failure to do so will result in removal from the site until an ID is properly displayed.

H. If a Flash Badge or Non-PIV is lost, stolen, or if personnel fail to turn one in, a report must be filed by the contract superintendent with the VA Police who will in turn notify the PIV office. Contact the Technical POC on the process to fill out an official report if necessary. If a contractor has a need for a replacement ID the process listed above shall be restarted for the appropriate ID at no additional cost to the government.

I. If any contractor personnel, for any reason, cannot obtain the ID required to accomplish their contract work, they will not be permitted to work on this project and must be replaced at no additional cost to the government with someone who can qualify for the required ID.

J. The VA will pay all costs associated with generating and producing the ID. As noted in the sections above the contractor is responsible, as part of their contract, for ensuring personnel and information are made available to the VA at the requested times to allow for timely processing of the ID. Labor hours incurred by the contractor as part of complying with this section are to be provided as part of this contract at no additional cost to the government.

This includes any labor hours incurred as a result of lost/replacement IDs.

K. For Tuberculosis - Review of all contract worker Tuberculosis (TB) screening requirements and options (reference VHA Directive 2011-036 Safety and Health during Construction). Contractor is required to annual certify all Contractors working on VAPHS have documented screening for latent Tuberculosis within the last 12 months and every 12 months thereafter while working at VAPHS. If screening for latent Tuberculosis is positive, clearance from a physician is required prior to working at VAPHS. The Contractor shall also be notified that anyone failing to meet these requirements is not permitted to work onsite and/or may be removed at any time without notice until these requirements are met. Provide evidence to respective COR.

L. For Influenza - Per VHA Directive 1192, all Contractors working at VAPHS are required to show documentation of annual seasonal Influenza vaccination.

Provide evidence to respective COR.

7. Submission of Quotes:

The Government intends to award a single, firm fixed-price contract as a result of this solicitation. Offerors shall indicate on their quote whether they are quoting the brand name items referenced or equivalents. If equivalents are being offered, offeror shall provide product specifications on each product to allow the Government to compare the equivalent product with its list of required specifications. Quotes that do not contain this information will be eliminated from further consideration.

This is a lowest priced, technically acceptable evaluation. All quotes will be evaluated for compliance with required specifications. Those quotes found to meet required specifications will “pass”. Those that do not will “fail”. Of those offers that pass technical evaluation, the lowest priced offer will be selected for award.

Questions regarding this solicitation shall be addressed to jennifer.cutshall2@va.gov. NO

PHONE CALLS WILL BE TAKEN REGARDING THIS SOLICITATION.

The closing date and time for receipt of quotes is Thursday, July 23, 2020 at 12:00 pm EST.

Late quotes will not be evaluated. Offers that fail to supply all information required by the solicitation will not be evaluated.

mailto:jennifer.cutshall2@va.gov

B.4 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: CONTRACTOR PLEASE COMPLETE

POC:

TEL:

EMAIL:

b. GOVERNMENT: Contracting Office 36C244 Jennifer Cutshall, Contracting Officer Department of Veterans Affairs

Network Contracting Office 4 James E. Van Zandt VA Medical Center 2907 Pleasant Valley Blvd Altoona, PA 16602

TEL: (814) 943-8164 EXT: 7953

EMAIL: Jennifer.cutshall2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer— System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Upon receipt, inspection and acceptance by the Government.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Austin Payment Center Department of Veterans Affairs PO Box 149971 Austin TX 78714-9971

5. CHANGE AUTHORITY:

Only a Warranted Contracting Officer, acting with the limits of his warrant, is authorized to change the terms and conditions of this contract. If any other than a Contracting Officer attempts to change the terms and conditions of this contract, contact the Contracting Officer signing this document immediately. Acting on direction from other than the Contracting Officer may result in the related performance being determined to be accomplished at risk.

mailto:Jennifer.cutshall2@va.gov

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212- 5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (u)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(v) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS FEB 1999

52.232-1 PAYMENTS APR 1984

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

C.3 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

(a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference.

[x] 852.203–70, Commercial Advertising.

[] 852.209–70, Organizational Conflicts of Interest.

[] 852.211–70, Equipment Operation and Maintenance Manuals.

[] 852.214–71, Restrictions on Alternate Item(s).

[] 852.214–72, Alternate Item(s). [Note: this is a fillable clause.]

[] 852.214–73, Alternate Packaging and Packing.

[] 852.214–74, Marking of Bid Samples.

[] 852.215–70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors.

[] 852.215–71, Evaluation Factor Commitments.

[] 852.216–71, Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–72, Proportional Economic Price Adjustment of Contract Price(s) Based on a Price Index.

[] 852.216–73, Economic Price Adjustment—State Nursing Home Care for Veterans.

[] 852.216–74, Economic Price Adjustment—Medicaid Labor Rates.

[] 852.216–75, Economic Price Adjustment—Fuel Surcharge.

[] 852.219–9, VA Small Business Subcontracting Plan Minimum Requirements.

[] 852.219–10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

[] 852.219–11, VA Notice of Total Veteran-Owned Small Business Set-Aside.

[] 852.222–70, Contract Work Hours and Safety Standards—Nursing Home Care for Veterans.

[] 852.228–70, Bond Premium Adjustment.

[] 852.228–71, Indemnification and Insurance.

[] 852.228–72, Assisting Service-Disabled Veteran-Owned and Veteran-Owned Small Businesses in Obtaining Bonds.

[X] 852.232–72, Electronic Submission of Payment Requests.

[] 852.233–70, Protest Content/Alternative Dispute Resolution.

[] 852.233–71, Alternate Protest Procedure.

[] 852.237–70, Indemnification and Medical Liability Insurance.

[X] 852.246–71, Rejected Goods.

[] 852.246–72, Frozen Processed Foods.

[] 852.246–73, Noncompliance with Packaging, Packing, and/or Marking Requirements.

[] 852.270–1, Representatives of Contracting Officers.

[] 852.271–72, Time Spent by Counselee in Counseling Process.

[] 852.271–73, Use and Publication of Counseling Results.

[] 852.271–74, Inspection.

[] 852.271–75, Extension of Contract Period.

[] 852.273–70, Late Offers.

[] 852.273–71, Alternative Negotiation Techniques.

[] 852.273–72, Alternative Evaluation.

[] 852.273–73, Evaluation—Health-Care Resources.

[] 852.273–74, Award without Exchanges.

(b) All requests for quotations, solicitations, and contracts for commercial item services to be provided to beneficiaries must include the following clause:

[] 852.237–74, Nondiscrimination in Service Delivery.

(End of Clause)

C.4 VAAR 852.212-71 GRAY MARKET ITEMS (APR 2020)

(a) No gray market or remanufactured items will be acceptable. Gray market items are Original Equipment Manufacturers’ (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical equipment only for VA medical facilities.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.5 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—

MONITORING AND COMPLIANCE (JUL 2018)

(a) This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns.

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6, or the limitations on subcontracting requirements in the FAR clause, as applicable. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's…