36C24420Q0766.docx

Contract Opportunity Special Notice

PRODUCT SERVICE CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

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EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field Contract Opportunity Special Notice J065 Intent to Sole Source | Cardiac imaging equipment service Phildadelphia VA Medical Center This is not a Request for Quote 19104 36C24420Q0766 N 811219 Department of Veterans Affairs Network Contracting Office 4 Contract Specialist: Michael Rawlins michael.rawlins@va.gov Michael.Rawlins@va.gov 412-822-3757 In accordance with FAR 6.302-1 Only One Responsible Source and No other Supplies or Services will satisfy agency requirements. Philadelphia VA Medical Center intends to negotiate a Sole Source Award with Spectrum Dynamics Medical, Inc. They are located at 301 North Cattlemen Road Suite 109, Sarasota, FL 34232-6429. Spectrum Dynamics Medical, Inc shall provide: On-site corrective and preventive maintenance, parts, labor, remote services, and applications and clinical support will be provided for the D-SPECT Cardiac Imager serial# 14289/EE# 107560 to diagnose and correct equipment malfunctions on a routine basis.

The NAICS code for this procurement is 811219. The size standard is $22.0 million.

Interested parties that can meet the capabilities and requirements, based on the attached draft Statement of Work (SOW) shall submit a capabilities statement no more than two pages in length: include Company Name, Duns Number, Socioeconomical Category, brief description of your business entity’s capability to handle this particular project in the Philadelphia, PA area, website and GSA Contract Number & other VA Medical Center contract information. Email Michael Rawlins, Michael.rawlins@va.gov with 36C24420Q0766 in the Subject email line, no later than 12:00 pm Monday, July 6, 2020.

DRAFT STATEMENT OF WORK

I. Title: Preventive and corrective maintenance of cardiac imager equipment.

II. Period of Agreement: See delivery schedule.

III. Contract Type: Firm Fixed Price

IV. Service to be Provided by Contractors:

a. On-site corrective and preventive maintenance, parts, labor, remote services, and applications and clinical support will be provided for the D-SPECT Cardiac Imager serial# 14289/EE# 107560 to diagnose and correct equipment malfunctions on a routine basis. All repairs shall be performed by an original equipment manufacturer trained technician with a guarantee of 98% up time. Two preventive maintenance visits per year during service hours per customers preventive maintenance schedule. Full coverage on CZT detectors modules, full replacement part coverage outside of misuse or abuse. Morning delivery the next day if parts are ordered by 4:00 p.m. Software updates and update installation during scheduled preventive maintenance.

c. Scheduling Arrangements:

1) Telephone response time of the contractor for routine service calls made during the hours of 8:00 a.m. and 5:00 p.m. Monday-Friday will be 1 hours via telephone and 8 hours on-site after being officially notified excluding holidays. Corrective services 5:00 p.m. – 9:00 p.m. Monday- Friday for a ‘hard’ down.

d. Documentation: At the completion of each service call or scheduled maintenance, the contractor will provide a written service report to the primary or alternate contact person .This report will clearly indicate the date of service, the type of service performed, the model and serial number of the piece of the system, the name of the field technician, a description of the service and a list of any parts replaced. The service report shall be sent to vhaphibiomedicalservicereports@va.gov.

V. Terms and Conditions:

a. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at 215-823-5112 or 215-823-5829:

Contact: Roscoe Bowen, Chief Biomedical Engineer, VAMC Philadelphia

The contact shall coordinate the scheduling of repair and preventive maintenance with the contractor. The contractor's representative shall notify the primary contact, or alternate, either in person (Biomedical Shop Room 3A152, Bldg 2) or by telephone (extension 205829) whenever he/she arrives on station. The completed service reports shall be provided to the primary contact, or alternate, upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment.

b. Information Security: Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs.

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