36C24420Q0601-001.pdf

PDF Posted May 14, 2020

Attached to: J065--Repairs for corrective maintenance for Government-owned Endoscopes and Auxiliary equipment
Solicitation number: 36C24420Q0601
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4

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36C24420Q0601 RFQ _36C24420Q0601_1 - Repairs for government-owned endoscopes and auxiliary equipment_ VA Pittsburgh Healthcare System.pdf

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PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 101

2237: 646-20-4-066-0497

36C24420Q0601 05-14-2020

Rosa Rodgers - Rosa.Rodgers@va.gov 878-271-6641 06-01-2020 12noon EST

00244 Department of Veterans Affairs Network Contracting Office 4

X 100

811219

$22 Million

N/A

Department of Veterans Affairs VA Pittsburgh Healthcare System (VAPHS) University Drive Campus 1 University Drive C Pittsburgh, PA 15240

00244

Department of Veterans Affairs Network Contracting Office 4

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

This Solicitation is for the following service:

This is a Request for Quote (RFQ) for a 5-Year indefinite delivery/ indefinite quantity (IDIQ) contract for repairs for government-owned endoscopes and auxiliary equipment.

Anticipated Period of Performance (POP): See Schedule

This procurement is being competed in accordance with (IAW) FAR 13.5. Any reference to FAR 15 (i.e. proposal) is unintended and the contractor should seek clarification from the Contract Specialist /Officer

This contract is subject to: FAR 52.219-27: see Section C:

FAR 52.212-5

Reference Submission Instructions; Review Section E:

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS

See CONTINUATION Page

36C24420Q0601

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK.....................................................................................5-14 B.3. PRICE / COST SCHEDULE – Year 1 thru Year 5 ........................................... 15-39

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018) ....................................................................................................................... 40-45

C.2 52.216-18 ORDERING (OCT 1995)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.6 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.7 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR

1984)

C.8 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

C.9 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS

(NOV 2018)

C.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.12 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (MAR 2020) ....... 52-60

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENTS A, B, C…………………………………………………………………..62-70

INFLUENZA PREVENTION PROGRAM AND VACCINATION FORM …………..…71-72

SECTION E - SOLICITATION PROVISIONS

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

ITEMS……………………………………………………………………………………..….73-76

E.2 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO QUOTERS —COMMERCIAL

ITEMS……………………………………………………………………………………..…77-79

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (DEC 2019)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)……………………………………………………………………………………………..81

E.5 52.216-1 TYPE OF CONTRACT (APR 1984)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

E.8 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

E.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.10 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (MAR 2020) ...................................................................... 84-101

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contract Specialist - Rosa R Rodgers | Rosa.Rodgers@va.gov

Department of Veterans Affairs

Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] 30-days in-arrears

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Austin Payment Center

Department of Veterans Affairs

PO Box 149971

Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

A. GENERAL GUIDANCE

1. Title: Endoscope repairs

2. Scope of Work: The contractor shall provide repairs for government-owned endoscopes and auxiliary equipment required by the requirements stated herein. The facility is located at:

VA Pittsburgh Healthcare System (VAPHS) University Drive Campus 1 University Drive C Pittsburgh, PA 15240

3. Background: VA Pittsburgh has over 500 flexible and rigid endoscopes, phaco handpieces, endoscopic beam splitters/couplers, pneumatic powered equipment, battery/electric powered equipment, endoscopic cameras, and fiberoptic cables that require repair for continuous functionality. All equipment requires repairs by trained personnel using OEM approved parts.

The contractor shall furnish all necessary labor, shipping, materials, tools, documentation, and parts required for the repair of the equipment listed within this statement of work.

4. Performance period: Five ordering periods, see Schedule

5. Type of Contract: Indefinite Delivery-Indefinite Quantity (IDIQ)

B. GENERAL REQUIREMENTS

1. This agreement includes all repairs for endoscopes and auxiliary equipment for their continuous functionality, see Section D for attachments

a. Equipment to be Serviced:

i. See Attachment A for a full inventory listing for VAPHS. This list is not all inclusive but a minimum equipment type listing. Any additional equipment not listed will still be covered under this contract.

b. Repair Pricing:

i. See Attachment B for the required pricing schedule. All repairs performed under this contract will be priced according to the repair categories listed in Attachment B.

c. Estimated past repair history provided for one year timeframe

i. See Attachment C

d. Corrective Maintenance:

i. Contractor shall provide, but not limited to, the following types of repairs to flexible endoscopes:

1. Air/Water channel

2. Bending section

3. Angulation

4. Biopsy channel

5. Eye piece

6. Control body

7. Light guided tube

8. Connector

9. Insertion tube

10. Minor and major fluid invasion

11. Suction channel

12. Functional Testing

ii. Contractor shall provide, but not limited to, the following types of repairs to rigid endoscopes:

1. Complete disassembly and cleaning of entire optical system

2. Functional testing of all mechanical parts

3. Laser adjustment of optical system and ocular lens

4. Fiber optic light connection re-bonding and polishing

5. Hermetical sealing of scope

6. Complete repair of optical system

7. Recalibrations of optical lens spacers

8. Complete rebuilding of scope

9. Replacement of inner and outer tubing

10. Replacement of fiber optic light bundle

iii. Contractor must provide, but not limited to, the following types of repairs to various pneumatic-powered equipment:

1. Disassemble and clean motor

2. Rebuild motor

3. Replace O-rings, bearings, swivel repair, lever mount repair, poppet spring, coupling, output assembly, gear mesh, gear box, valve, assemble, seal, clean, test

4. Air hoses: replace inner & outer sheath, rebuild check valve assemble, realign coupler

iv. Contractor must provide, but not limited to, the following types of repairs to various endoscopic cameras:

1. Replace head cable, camera head seal, pin connector, center prism

2. Re-bond optics

3. Clean and/or repair charged-coupled device (CCD)

4. Burn in, calibrate, and replacement of bad prism 5.

v. Contractor must provide repairs to various coupler and beam splitters

vi. Contractor must provide, but not limited to, the following types of repairs to various electric and battery powered instruments:

1. Battery rebuild

2. Motor rebuild or rewind

3. Replace all worn bearings, small gears, o-rings, seals

4. Clean and lubricate all internal parts

5. Cable replacement

vii. Contractor must provide, but not limited to, the following types of repairs to phaco handpieces:

1. Tip removal from horn

2. Reform case around horn

3. Clear blockage

4. Replace connector and cable

5. Recondition or replace piezo crystals, electrodes, and o-rings

6. Replace cable and connector

7. Reseal and encapsulate electrical analysis and diagnostics

viii. Contractor must provide, but not limited to, the following repairs to fiberoptic cables:

1. Liquid light bundle conversion

2. Rework or replace hardware

3. Replace silicone sheath

4. Replace special sheath

e. Parts:

i. All parts used for repairs must be OEM and fully compatible with existing equipment. No refurbished parts shall be used in the repairs of units covered under this contract. The contract shall include all parts and materials with the exception of consumable or expendable items. Used parts, or those removed from another system, shall not be installed without approval by Biomedical Engineering staff.

The Contractor is required install VA supplied parts when said parts are determined to be fully compatible. The determination of compatibility is at the discretion of Biomedical Engineering staff. All defective parts replaced become the property of the Contractor, unless otherwise specified by the Contracting Officer (CO), Contracting Officer Representative (COR), Technical Point of Contact (TPOC) or Biomedical Engineering staff.

f. Shipping:

i. All shipping costs will be incurred by the contractor. This includes both shipping to and from the contractor.

g. Approval:

i. Vendor must provide a quote, at no cost to the VA, within 3 business days of receiving equipment. Biomedical Engineering staff will be contacted with the repair quote prior to repairs being completed. The equipment repair is only approved once Biomedical Engineering staff gives approval to proceed. If the repair quote is denied, the device will be sent back to VA Pittsburgh fully assembled at no cost to the VA.

h. Response Time:

i. Contractor must retrieve equipment or provide expedited shipping from VAPHS to their repair location within 2 business days.

1. If equipment is to be retrieved, the Contractor will be notified by phone or email when equipment is ready for retrieval.

ii. Time of Delivery After Customer Approval

1. Rigid Scopes

a. Standard Repair: Must be completed within 2 business days.

b. Total Rebuild (only): Must be completed within 7 business days.

i. Contractor must provide justification for a total rebuild.

2. Flexible Scopes

a. Standard Repair: Must be completed within 2 business days.

b. Major Repair: Must be completed within 5 business days.

i. Contractor must provide justification for a major repair classification.

3. Auxiliary Equipment:

a. Phaco handpieces, fiberoptic cables, endoscopic cameras, couplers and beam splitters, pneumatic powered instruments, and battery/electric powered instruments must be completed within 7 business days.

i. If the repair, is to exceed 7 business days Biomed staff must be notified and a valid justification must be provided.

4. Priority Repairs

a. At any time, VA Pittsburgh can request the Contractor expediate an urgent repair’s turn-around time at no additional cost.

i. Warranty:

i. Contractor must provide a minimum 90-day warranty on all handheld instruments as well as flexible and rigid scopes.

2. Hours of Coverage:

a. The Contractor will provide retrieval services within the normal business hours:

i. 8:00 AM to 5:00 PM Eastern Standard Time, Monday thru Friday, excluding holidays.

ii. Federal Holidays Observed by the VA Medical Center

New Year’s Day, Martin Luther King, Jr. Day, President’s Day (Washington’s birthday), Memorial Day , Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically designated by the President of the United

States.

b. Customer Notification:

i. Contractor shall notify Biomedical Engineering and the Police service when they arrive on site.

ii. The Contractor shall document the Corrective Maintenance services rendered on a legible ESR(s) per Section E.

iii. All ESRs shall be submitted to the COR/ TPOC within five business days of work completion.

IV. FAILURE TO COMPLY, EITHER IN WHOLE OR IN PART, WITH EITHER THE

NOTIFICATION OR ESR REQUIREMENTS WILL BE DEEMED SIGNIFICANT

NON-COMPLIANCE WITH THE CONTRACT AND MAY BE JUSTIFICATION

FOR TERMINATION OF THE CONTRACT.

C. DEFINITIONS/ACRONYMS:

1. Biomedical Engineering - Supervisor or designee, Phone Number (412) 360-3668

2. CO/CS - Contracting Officer, Contract Specialist

3. COR- Contracting Officer's Representative.

4. TPOC: Technical Point of Contact.

5. FSE - Field Service Engineer. A person who is authorized by the Contractor to perform maintenance (corrective and/or preventive) services on the VA Medical Center premises.

6. ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and conditions of the contract.

7. Acceptance Signature - VAPHS employee who indicates FSE demonstrated service conclusion/status and user has accepted work as complete/pending as stated in ESR.

8. Authorization Signature – COR/ TPOC signature; indicates COR/ TPOC accepts work status as stated in ESR.

9. NFPA - National Fire Protection Association.

10. CDRH - Center for Devices and Radiological Health.

11. VAPHS - Department of Veterans Affairs Pittsburgh Healthcare System.

12. OEM - Original Equipment Manufacturer

D. CONFORMANCE STANDARDS:

Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of NFPA-99, JC, NEC, OSHA, HIPAA, Federal and VA security specifications and requirements as applicable. The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the OEM’s technical specifications. Additional performance specifications that exceed the OEM specifications shall be specified in writing by the VA.

E. DOCUMENTATION/REPORTS:

The documentation will include equipment down time and detailed descriptions of the unscheduled maintenance procedures performed required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards. In addition, each ESR must at a minimum document the following data legibly and in complete detail:

1. Name of Contractor

2. Name of FSE who performed services.

3. Contractor Service ESR Number/Log Number.

4. Date, Time (starting and ending), Hours-On-Site for service call.

5. VA Purchase Order Number(s) (if any) covering the call, if outside normal working hours.

6. Description of Problem Reported by COR/User.

7. Identification of Equipment to be serviced to include the following: Equipment ID # or EE# from the bar-code, Manufacturer's Name, Device Name, Model#, Serial #, and any other Manufacturer's identification numbers.

8. Itemized Description of Service(s) Performed (including Costs associated with after normal working hour services), including: Labor and Travel, Parts (with part numbers) and Materials and Circuit Location of problem/corrective action.

9. Total cost to be billed.

10. Signatures from the following:

a. FSE performing services described.

b. VA Employee who witnessed service described.

Note: Any additional charges claimed must be approved by the COR/ TPOC before service is started.

F. SCHEDULE FOR DELIVERABLES

Draft copies of deliverables shall be provided to Biomedical Engineering staff at VAPHS before the Contractor leaves the facility upon each delivery. If a final copy can be provided at that time then a draft copy is not necessary, final copies must be provided within 5 business days of the time of each deliverable.

G. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project.

Costs incurred by the Contractor through the actions of parties other than the CO shall be borne by the Contractor.

H. SERVICE MANUALS/TOOLS/EQUIPMENT

1. VAPHS shall not provide service manuals or service diagnostic software to the Contractor for use in providing services under this contract. The Contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as: operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request.

2. Prior to commencement of work on this contract, the Contractor shall make available if requested a copy of the current calibration certification of all test equipment that is to be used by the Contractor in performing work under the contract. This certification shall also be provided on a periodic basis when requested by VAPHS. Test equipment calibration shall be traceable to a national standard.

I. CONDITION OF EQUIPMENT:

The Contractor accepts responsibility for the equipment described in this scope of work, in "as is" condition. Failure to inspect the equipment prior to contract award will not relieve the Contractor from performance of the requirements of this contract.

J. CONTRACTOR EXPERIENCE REQUIREMENTS

1. Each respondent must have an established business, with an office and full-time staff. The staff includes a "fully qualified" Field Service Engineer (FSE) and a "fully qualified" FSE who will serve as the backup.

2. "Fully Qualified" is based upon training and on experience in the field. For training, the FSE(s) shall have successfully completed a formalized training program, for the equipment or similar equipment identified in Section B.1a. For field experience, the FSE(s) shall have a minimum of two years of experience, with respect to scheduled and unscheduled preventive and remedial maintenance on equipment.

3. The FSE(s) shall be authorized by the Contractor to perform the maintenance services as required. All work shall be performed by "Fully Qualified" competent FSEs. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved FSEs for each make and model the Contractor services at VAPHS. The CO may authenticate the training requirements, request copies of training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAPHS equipment. The CO and/or the COR/ TPOC specifically reserve the right to reject any of the Contractor's personnel and refuse them permission to work on the VAPHS equipment.

4. Any Contractor personnel must provide a copy of: 1) Tuberculosis (Tb) vaccination documentation, 2) flu vaccination documentation and 3) copy of HIPAA compliance training certificate.

K. COMPLIANCE WITH OSHA BLOODBORNE PATHOGENS STANDARD:

1. The Contractor shall comply with the Federal/California OSHA Bloodborne Pathogens Standard.

The Contractor shall:

a. Have methods by which all employees are educated as to risks associated with bloodborne pathogens.

b. Have policies and procedures that reduce the risk of employee exposure to bloodborne pathogens.

c. Have mechanisms for employee counseling and treatment following exposure to bloodborne pathogens.

d. Provide appropriate personal protective equipment/clothing such as gloves, gowns, masks, protective eyewear, mouthpieces for the employee during performance of the contract.

L. INFLUENZA PREVENTION PROGRAM, see Section D for Directive:

1. VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Healthcare personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical and administrative, paid and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA Contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. Those HCP unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season.

Masks are available at entrances throughout the medical center.

2. It is the responsibility of the Contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The Contractor shall maintain the following documentation:

a. Documentation of vaccination, e.g., signed record of immunization from a healthcare provider or pharmacy, or a copy of medical records documenting the vaccination.

b. Completed Healthcare Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

3. The Contractor is required to submit annual certification to the COR/ TPOC that all contract staff performing services at VA facilities are in compliance with the VHA Directive 1192.

M. CONFIDENTIALITY AND NONDISCLOSURE

It is agreed that:

1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the Contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.

2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the Contractor. Any request for information relating to this task order, presented to the Contractor, shall be submitted to the CO for response.

3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.

N. IDENTIFICATION, PARKING, SMOKING, CELLULAR PHONE USE AND VA

REGULATIONS:

1. The Contractor's FSE shall wear visible identification at all times while on the premises of VAPHS. Identification shall include, as a minimum, the employee’s name, position, and the Contractor’s trade name.

2. It is the responsibility of the Contractor to park in the appropriate designated parking areas.

Information on parking is available from the VA Police-Security Service. VAPHS will not invalidate or make reimbursement for parking violations of the Contractor under any conditions.

3. Smoking is prohibited inside any buildings and on premise at VAPHS. This covers all smoking and tobacco products, including but not limited to:

a. Cigarettes

b. Cigars

c. Pipes

d. Any other combustion of tobacco

e. Electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens, or e-cigars.

f. Chewing tobacco

4. Cellular phones and two-way radios are not to be used within six feet of any medical equipment.

5. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

O. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS1

Contractor may not have access to the VA network or any VA sensitive information under this contract.

Contractor owned computer equipment including laptops are not permitted to be connected to the VA network. Any removable storage device used in medical equipment must be scanned by Biomed or OIT.

All Contractors must receive Privacy training annually using one of the following methods:

1. Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR/ TPOC must ensure that all contractors are validated in the PIH domain.

2. Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR/ TPOC.

The COR/ TPOC is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge must be worn by Contractors at all times while on VA premises.

Contractor may not have access to the VA network or any VA sensitive information under this contract.

All Contractors must receive Privacy training annually using one of the following methods:

• Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/).

Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The

COR/ TPOC must ensure that all contractors are validated in the PIH domain.

• Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer

Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.

Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR/ TPOC.

B.3. PRICE / COST SCHEDULE – Year 1

Full-service repairs on endoscopes, phaco handpieces, pneumatic instruments, battery powered instruments, various endoscopic cameras, and fiber optic cables

Note: The Government shall order the below specified minimum contract value of services and shall order up to and including the below specified maximum contract value of services through task orders under this basic IDIQ contract for all ordering periods.

The maximum amount under this contract is not guaranteed.

• IDIQ contract Minimum: $ 12,500

• IDIQ contract Maximum: $850,000

Item

# Description Est.

Qty Unit Unit Price

TOTAL

AMOUNT

Each Line item 1001 thru 1065

Year 1: 10-month Period of Performance (PoP):

Begin: 07-27-2020

End: 05-26-2021

1001 Flexible Scope Repair: A/W channel & Nozzle flush 2 EACH $

1002 Flexible Scopes A/W nozzle replacement 2 EACH $

1003 Flexible Scopes A/W Channel Replacement 1 EACH $

Flexible Scope Repairs Bending Rubber Replacement 16 EACH $

Flexible Scope Repairs Bending Section Mesh Replacement 3 EACH $

1006 Flexible Scope Repairs Bending Section Repair 2 EACH $

Flexible Scope Repairs Minor Angulation Adjustment 1 EACH $

Flexible Endoscope Repairs Major Angulation Adjustment 5 EACH $

Flexible Scope Repairs Angulation Cable and/or Cannula Replacement 1 EACH $

Flexible Scope Repairs Angulation Collar/Bending Section Replacement 1 EACH $

1011 Flexible Scope Repair Biopsy Channel Replacement 2 EACH $

1012 Flexible Scope Repairs Replace Crip Section 1 EACH $

1013 Flexible Scope Repairs Replace Objective Lens 1 EACH $

1014 Flexible Scope Repairs Angulation Knob Repair 1 EACH $

Flexible Scope Repair Angulation Knob Replacement 1 EACH $

1016 Flexible Scope Repair Eyepiece Repair 1 EACH $

1017 Flexible Scope Repair Eyepiece Replacement 1 EACH $

1018 Flexible Scope Repair Polish & Buff Lenses 1 EACH $

Flexible Scope Repair Auxiliary Water Channel Repair 1 EACH $

1020 Flexible Scope Repair Control Body Repair 1 EACH $

1021 Flexible Scope Repair S-Cover Replacement 1 EACH $

1022 Flexible Scope Repair Control Body Replacement 1 EACH $

Flexible Scope Repair Clear Clogged Suction Channel 1 EACH $

1024 Flexible Scope Repair Replace Suction Channel 1 EACH $

1025 Flexible Scope Repair Light Guide Repair 1 EACH $

1026 Flexible Scope Repair Light Guide Replacement 4 EACH $

Flexible Scope Repair Reseal Light Guide Connector 1 EACH $

1028 Flexible Scope Repair Control Button Repair 1 EACH $

1029 Flexible Scope Repair Control Button Replacement 1 EACH $

Flexible Scope Repairs Control Switch Housing

1031 Flexible Scope Repair CCD Repair 1 EACH $

1032 Flexible Scope Repair Clean CCD Lens 1 EACH $

1033 Flexible Scope Repair Distal Hood Repair 1 EACH $

1034 Flexible Scope Repair Distal Hood Replacement 1 EACH $

Flexible Scope Repair Distal Tip Light Guide Lens

Flexible Scope Repair Distal Tip Image Lens

Flexible Scope Repair Video Chip Objective System

1038 Flexible Scope Repair Elevator Wire Adjustment 1 EACH $

1039 Flexible Scope Repair Elevator Assembly Rebuild 1 EACH $

1040 Flexible Scope Repair Minor Fluid Invasion 1 EACH $

1041 Flexible Scope Repair Major Fluid invasion 1 EACH $

Flexible Scope Repair Image Guide Horizon

1043 Flexible Scope Repair Image Guide Replacement 2 EACH $

1044 Flexible Scope Repair Image Bundle Replacement 3 EACH $

Flexible Scope Repair Insertion Tube Dents Removed 1 EACH $

1046 Flexible Scope Repair Insertion Rube Replacement 5 EACH $

1047 Flexible Scope Repair Fiberoptics Repair 1 EACH $

Flexible Scope Repair Fiberoptics Light

Rigid Scope Repair Minor Repair Completely disassemble and clean entire optical system, Functional testing of all mechanical parts, Laser adjustment of optical system and ocular lens, Fiberoptic light connection rebonding and polishing, Hermetical sealing of scope, Repair optical system, recalibrate optical lens spacers, objective lens 52 EACH $

Rigid Scope Repair Major Repair - Complete restoration including everything in minor as well as fiberoptic light bundle and inner and outer tubing. 10 EACH $

Rigid Scope Repair Specialty Rigid Scope Repair Minor Repair Completely disassemble and clean entire optical system, Functional testing of all mechanical parts, Laser adjustment of optical system and ocular lens, Fiberoptic light connection rebonding and polishing, Hermetical sealing of scope, Repair optical system, recalibrate optical lens spacers, objective lens 5 EACH $

Rigid Scope Repair Specialty Rigid Scope Repair Major Repair Complete restoration including everything in minor as well as fiberoptic light bundle and inner and outer tubing. 5 EACH $

1053 Fiber Optic Light Cable Bifurcated Bundle Rebuild 1 EACH $

Fiber Optic Light Cable Repair Up to a 6.5 mm Bundle Repair 1 EACH $

Pneumatic Powered Equipment Repair Minor Repair Replace O-rings, Bearings, Swivel Repair, Lever Mount Repair, Poppet Spring, Coupling, Assemble, Seal, Clean, Test 1 EACH $

Pneumatic Powered Equipment Repair Major Repair Considered total refurbishment. Includes disassembly, clean motor, replace o-rings, bearings, swivel repair, lever mount repair, poppet spring, coupling, rebuild motor, output assembly, gear mesh, gear box, valve, assemble, seal, clean, test 1 EACH $

Phaco Handpiece Repair Minor Repair Includes replacement of connectors and cables, clearing blockages, replacement of o-rings, and minor repairs 2 EACH $

Phaco Handpiece Repair Major Repair Considered total refurbishment. Includes recondition or replace piezo crystals, electrodes, and o-rings, replace cable and connector, reseal and encapsulate electrical analysis and diagnostics 6 EACH $

Electric Powered Equipment Minor Repair Replace bearings, worn o-rings, seals, cable connectors, clean and lubricate all internal parts 9 EACH $

Electric Powered Equipment Major Repair Considered total refurbishment. Includes motor rebuild, replace bearings, worn o-rings, seals, cable connectors, clean and lubricate all internal parts 7 EACH $

Battery Powered Equipment Repair Minor Repair connectors, clean and lubricate all internal parts 10 EACH $

Battery Powered Equipment Repair Major Repair Considered total refurbishment. Includes motor rebuild, replace bearings, worn o-rings, seals, cable connectors, clean and lubricate all internal parts. 11 EACH $

Video Camera and Coupler Repairs Minor Repairs Head cable replacement, camera head seal replacement, pin connector replacement, re-bond optics, clean and/or repair CCD, Center prism, burn in, calibrate 3 EACH $

Video Camera and Coupler Repair Major Repair Considered a total refurbishment. Includes head cable replacement, camera head seal replacement, pin connector replacement, re-bond optics, clean and/or repair CCD, Center prism, burn in, calibrate, replacement of bad prism 5 EACH $

Miscellaneous Repairs. This repair category is only used if the repair does not fit into any of the other categories listed. 3 EACH $ $

YEAR 1 Total $

PRICE / COST SCHEDULE: Year 2

The maximum amount under this contract is not guaranteed.

• IDIQ contract Minimum: $ 12,500

• IDIQ contract Maximum: $850,000

Item # Description

Est.

Qty Unit

Unit Price

Each Line item 2001 thru 2065

Year 2: 12-month Period of Performance (PoP):

Begin: 05-27-2021

End: 05-26-2022

Flexible Scope Repair: A/W channel & Nozzle flush 2 EACH $

2002 Flexible Scopes A/W nozzle replacement 2 EACH $

2003 Flexible Scopes A/W Channel Replacement 1 EACH $

2006 Flexible Scope Repairs Bending Section Repair 2 EACH $

Flexible Scope Repair Biopsy Channel Replacement 2 EACH $

2012 Flexible Scope Repairs Replace Crip Section 1 EACH $

2013 Flexible Scope Repairs Replace Objective Lens 1 EACH $

2014 Flexible Scope Repairs Angulation Knob Repair 1 EACH $

2016 Flexible Scope Repair Eyepiece Repair 1 EACH $

2017 Flexible Scope Repair Eyepiece Replacement 1 EACH $

2018 Flexible Scope Repair Polish & Buff Lenses 1 EACH $

2020 Flexible Scope Repair Control Body Repair 1 EACH $

2021 Flexible Scope Repair S-Cover Replacement 1 EACH $

2022 Flexible Scope Repair Control Body Replacement 1 EACH $

2024 Flexible Scope Repair Replace Suction Channel 1 EACH $

2025 Flexible Scope Repair Light Guide Repair 1 EACH $

2026 Flexible Scope Repair Light Guide Replacement 4 EACH $

2028 Flexible Scope Repair Control Button Repair 1 EACH $

Flexible Scope Repair Control Button

2031 Flexible Scope Repair CCD Repair 1 EACH $

2032 Flexible Scope Repair Clean CCD Lens 1 EACH $

2033 Flexible Scope Repair Distal Hood Repair 1 EACH $

2034 Flexible Scope Repair Distal Hood Replacement 1 EACH $

Flexible Scope Repair Video Chip Objective System Repair 1 EACH $

2038 Flexible Scope Repair Elevator Wire Adjustment 1 EACH $

2039 Flexible Scope Repair Elevator Assembly Rebuild 1 EACH $

2040 Flexible Scope Repair Minor Fluid Invasion 1 EACH $

2041 Flexible Scope Repair Major Fluid invasion 1 EACH $

2043 Flexible Scope Repair Image Guide Replacement 2 EACH $

2044 Flexible Scope Repair Image Bundle Replacement 3 EACH $

Flexible Scope Repair Insertion Rube Replacement 5 EACH $

2047 Flexible Scope Repair Fiberoptics Repair 1 EACH $

Rigid Scope Repair Major Repair Complete restoration including everything in minor as well

Rigid Scope Repair Specialty Rigid Scope Repair Major Repair Complete restoration including

2053 Fiber Optic Light Cable Bifurcated Bundle Rebuild 1 EACH $

Pneumatic Powered Equipment Repair Minor Repair Replace O-rings, Bearings, Swivel Repair, Pneumatic Powered Equipment Repair Major Repair Considered total refurbishment. Includes disassembly, clean motor, replace o-rings, bearings, swivel repair, lever mount repair, poppet spring, coupling, rebuild motor, output assembly, gear mesh, gear box, valve, assemble, seal, clean, test 1 EACH $

Phaco Handpiece Repair Minor Repair Includes replacement of connectors and cables, clearing

Electric Powered Equipment Minor Repair

Electric Powered Equipment Major Repair Considered total refurbishment. Includes motor rebuild, replace bearings, worn o-rings, seals, parts 11 EACH $

Battery Powered Eqipment Repair Minor Repair

Miscellaneous Repairs. This repair category is only used if the repair does not fit into any of the

YEAR 2 Total $

PRICE / COST SCHEDULE: Year 3

Full-service repairs on endoscopes, phaco handpieces, pneumatic instruments, battery powered instruments, various endoscopic cameras, and fiber optic cables

The maximum amount under this contract is not guaranteed.

• IDIQ contract Minimum: $ 12,500

• IDIQ contract Maximum: $850,000

Item # Description

Est.

Qty. Unit

Unit Price TOTAL AMOUNT

Each Line item 3001 thru 3065

Year 3: 12-month Period of Performance (PoP):

Begin: 05-27-2022

End: 05-26-2023

Flexible Scope Repair: A/W channel & Nozzle flush 2 EACH $ $

3002 Flexible Scopes A/W nozzle replacement 2 EACH $ $

3003 Flexible Scopes A/W Channel Replacement 1 EACH $ $

Flexible Scope Repairs Bending Rubber Replacement 16 EACH $ $

Flexible Scope Repairs Bending Section Mesh Replacement 3 EACH $ $

3006 Flexible Scope Repairs Bending Section Repair 2 EACH $ $

Flexible Scope Repairs Minor Angulation Adjustment 1 EACH $ $

Flexible Endoscope Repairs Major Angulation Adjustment 5 EACH $ $

Flexible Scope Repairs Angulation Cable and/or Cannula Replacement 1 EACH $ $

Flexible Scope Repairs Angulation Collar/Bending Section Replacement 1 EACH $ $

Replacement 2 EACH $ $

3012 Flexible Scope Repairs Replace Crip Section 1 EACH $

3013 Flexible Scope Repairs Replace Objective Lens 1 EACH $

3014 Flexible Scope Repairs Angulation Knob Repair 1 EACH $

3016 Flexible Scope Repair Eyepiece Repair 1 EACH $

3017 Flexible Scope Repair Eyepiece Replacement 1 EACH $

3018 Flexible Scope Repair Polish & Buff Lenses 1 EACH $

3020 Flexible Scope Repair Control Body Repair 1 EACH $

3021 Flexible Scope Repair S-Cover Replacement 1 EACH $

3022 Flexible Scope Repair Control Body Replacement 1 EACH $

3024 Flexible Scope Repair Replace Suction Channel 1 EACH $

3025 Flexible Scope Repair Light Guide Repair 1 EACH $

3026 Flexible Scope Repair Light Guide Replacement 4 EACH $

3028 Flexible Scope Repair Control Button Repair 1 EACH $

3031 Flexible Scope Repair CCD Repair 1 EACH $

3032 Flexible Scope Repair Clean CCD Lens 1 EACH $

3033 Flexible Scope Repair Distal Hood Repair 1 EACH $

3034 Flexible Scope Repair Distal Hood Replacement 1 EACH $

3038 Flexible Scope Repair Elevator Wire Adjustment 1 EACH $

3039 Flexible Scope Repair Elevator Assembly Rebuild 1 EACH $

3040 Flexible Scope Repair Minor Fluid Invasion 1 EACH $

3041 Flexible Scope Repair Major Fluid invasion 1 EACH $

3043 Flexible Scope Repair Image Guide Replacement 2 EACH $

3044 Flexible Scope Repair Image Bundle Replacement 3 EACH $

3047 Flexible Scope Repair Fiberoptics Repair 1 EACH $

Rigid Scope Repair Major Repair Complete restoration including everything in minor as well

Rigid Scope Repair Specialty Rigid Scope Repair Major Repair Complete restoration including

3053 Fiber Optic Light Cable Bifurcated Bundle Rebuild 1 EACH $

Phaco Handpiece Repair Minor Repair Includes replacement of connectors and cables, clearing

Phaco Handpiece Repair Major Repair Considered total refurbishment. Includes recondition or replace piezo crystals, electrodes, and o-rings, replace cable and connector, reseal

Electric Powered Equipment Minor Repair

Electric Powered Equipment Major Repair Considered total refurbishment. Includes motor rebuild, replace bearings, worn o-rings, seals, Battery Powered Equipment Repair Minor Repair

Miscellaneous Repairs. This repair category is only used if the repair does not fit into any of the

YEAR 3 Total $

PRICE / COST SCHEDULE: Year 4

The maximum amount under this contract is not guaranteed.

Est.

Qty. Unit

Unit Price

Each Line item 4001 thru 4065

Year 4: 12-month Period of Performance (PoP):

Begin: 05-27-2023

End: 05-26-2024

4002 Flexible Scopes A/W nozzle replacement 2 EACH $

4003 Flexible Scopes A/W Channel Replacement 1 EACH $

4006 Flexible Scope Repairs Bending Section Repair 2 EACH $

Flexible Scope Repairs Angulation Collar/Bending Section Replacement 1 EACH $

4012 Flexible Scope Repairs Replace Crip Section 1 EACH $

4013 Flexible Scope Repairs Replace Objective Lens 1 EACH $

4014 Flexible Scope Repairs Angulation Knob Repair 1 EACH $

4016 Flexible Scope Repair Eyepiece Repair 1 EACH $

4017 Flexible Scope Repair Eyepiece Replacement 1 EACH $

4018 Flexible Scope Repair Polish & Buff Lenses 1 EACH $

4020 Flexible Scope Repair Control Body Repair 1 EACH $

4021 Flexible Scope Repair S-Cover Replacement 1 EACH $

4022 Flexible Scope Repair Control Body Replacement 1 EACH $

4024 Flexible Scope Repair Replace Suction Channel 1 EACH $

4025 Flexible Scope Repair Light Guide Repair 1 EACH $

4026 Flexible Scope Repair Light Guide Replacement 4 EACH $

4028 Flexible Scope Repair Control Button Repair 1 EACH $

4031 Flexible Scope Repair CCD Repair 1 EACH $

4032 Flexible Scope Repair Clean CCD Lens 1 EACH $

4033 Flexible Scope Repair Distal Hood Repair 1 EACH $

4034 Flexible Scope Repair Distal Hood Replacement 1 EACH $

4038 Flexible Scope Repair Elevator Wire Adjustment 1 EACH $

4039 Flexible Scope Repair Elevator Assembly Rebuild 1 EACH $

4040 Flexible Scope Repair Minor Fluid Invasion 1 EACH $

4041 Flexible Scope Repair Major Fluid invasion 1 EACH $

4043 Flexible Scope Repair Image Guide Replacement 2 EACH $

Flexible Scope Repair Image Bundle

4047 Flexible Scope Repair Fiberoptics Repair 1 EACH $

Rigid Scope Repair Major Repair Complete restoration including everything in minor as well

Rigid Scope Repair Specialty Rigid Scope Repair Major Repair Complete restoration including

Fiber Optic Light Cable Bifurcated Bundle Rebuild 1 EACH $

Phaco Handpiece Repair Minor Repair Includes replacement of connectors and cables, clearing

Phaco Handpiece Repair Major Repair Considered total refurbishment. Includes recondition or replace piezo crystals, electrodes, and o-rings, replace cable and connector, reseal

Electric Powered Equipment Minor Repair

Electric Powered Equipment Major Repair Considered total refurbishment. Includes motor rebuild, replace bearings, worn o-rings, seals, Battery Powered Equipment Repair Minor Repair Replace bearings, worn o-rings, seals, parts 10 EACH $

Miscellaneous Repairs. This repair category is only used if the repair does not fit into any of the other categories listed. 3 EACH $ $

YEAR 4 Total $

PRICE / COST SCHEDULE: Year 5

This is the start of the file's text. The full file is on GovTribe.

File details come from the government source that posted it. Updated May 14, 2020.