36C24420Q0461-002.pdf

36C24420Q0461

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration:

All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT:

Department of Veterans Affairs Network Contracting Office 4

Contracting Officer: Laura E. Scott Laura.Scott4@va.gov Contract Specialist: Bradley Fasnacht Bradley.Fasnacht2@va.gov

2. CONTRACTOR REMITTANCE ADDRESS:

All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or [] 52.232-36, Payment by Third Party

3. INVOICES:

Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Invoiced Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Refer to VAAR: 852.232-72 Electronic Submission of Payment Req https://www.fsc.va.gov/einvoice.asp mailto:Laura.Scott4@va.gov mailto:Bradley.Fasnacht2@va.gov https://www.fsc.va.gov/einvoice.asp

B.2 STATEMENT OF WORK

LEBANON VA MEDICAL CENTER

COVID-19, CONTRACT GUARD AUGMENTATION

DESCRIPTION:

The Lebanon VA Medical Center is contracting for a Firm Fixed Priced (FFP) Six (6) month Indefinite Delivery – Indefinite Quantity (ID:IQ) Contract for Security Services.

Individual orders will be placed against the ID:IQ on an as needed basis.

With specific federal mandates and requirements, along with a shortage gap of officers at the present time the officers are being tasked over their present capabilities during the federally mandated COVID-19 screening checkpoints being implemented at the Lebanon VA Medical Center and associated Outpatient Community Clinics.

In an effort to restore the VA Police Service to accomplishing federally mandated taskings of· their service line and completing mandatory training to remain certified as law enforcement officers The Lebanon VA Medical Center is looking to utilize a contracted guard service to augment the staffing needs involved with the COVID-19 VA/ Federal screening requirements.

SERVICES:

The contractor will provide guard force personnel who will need to meet criteria and requirements listed in this Statement of Work.

PERIOD OF PERFORMANCE:

05/04/2020 through 11/03/2020

PLACE OF PERFORMANCE:

Lebanon VA Medical Center 1700 South Lincoln Ave Lebanon, PA 17042-7529

LEBANON COUNTY

Lancaster County VA Clinic 212 Willow Valley Lakes Drive, Suite 208 Willow Street, PA 17584

LANCASTER COUNTY

Berks County VA Clinic 2762 Century Blvd., Suite 12 Wyomissing PA, 19610

BERKS COUNTY

York County VA Clinic 2251 Eastern Blvd.

York, PA 17402

YORK COUNTY

Cumberland County VA Clinic 5070 Ritter Road Mechanicsburg, PA 17055

CUMBERLAND COUNTY

PERFORMANCE REQUIREMENTS:

Guard services would entail traffic control at entry point(s) designated by the Lebanon VA Medical Center Administration through the VA Police Service Line. Guards would direct the traffic to designated check points and assist facility screeners poise 3-4 screening questions associated with the CDC COVID-19 screening protocols to persons entering the facility grounds.

**SPECIAL NOTE **

This is an unarmed duty assignment. Weapons are not authorized on Federal Property except for Federal Police Officers assigned to the station.

Reference:

Title 38 CFR 1.218 (a) Authority and Rules, Title 38 CFR 1.218(b) Schedule of Offenses Sections 37 & 38, Title 38 CFR 1.218(c) Enforcement Procedures.

CONTRACTOR RESPONSIBILITIES:

1. Develop, manage and provide a duty schedule for the guards assigned and provide such schedule to VA Police Operations to include all changes made.

2. Provide a statement(s) or documents of training verifying the guard has completed company level training in traffic control/ movement procedures with skill testing.

3. Share all communication and contract information with the facility contract representative and the VA Police Management.

4. Provide all required equipment for the guards to operate on the facility:

5. Guards are to be equipped with a duty belt and flashlight, traffic vest and company issued foul weather gear.

CONTRACTOR CANDIDATE SCREENING MANDATE:

1. Guard must wear a pristine and professional company uniform.

2. Must be well groomed, personable, and friendly.

3. Must be able to read and speak the English language clearly.

4. Must be able to stand and walk for the periods of time during their assigned duty hours.

5. Must have reliable transportation to report for duty on time on all assigned duty days.

6. Provide their own sustenance in way of food, no lunch break will be provided during the duty hours, but when traffic is light the guard may eat on post in the guard shack but be available to step out when traffic approaches.

GOVERNMENT RESPONSIBILITIES:

1. Provide on-site accommodations in way of guard shacks at the check point locations.

2. Provide specific on-site training/direction and procedural information for manning of the check point(s).

3. Provide written guard post instructions which will be posted in all guard shacks at the check points.

4. Provide reasonable accommodations to guard service personnel through the VA Police

Service Line.

POST, GUARD NUMBERS, MAN HOUR REQUIREMENTS:

Front Drive Check Point:

Open 24 hours daily as ingress and egress point of the facility. Traffic consists of employee/staff, patients, visitors, local public bus services, special chartered patient transport services, public taxi services, and all emergency services vehicles.

Guard will direct traffic up to check point and assist facility screeners in asking 3-4 screening questions associated with the CDC COVID-19 screening protocols and then follow locally established procedures in directing those who answer to Yes to questions.

Post Requirements:

• One (1) Security Guard at all times 24 hours a day, 7 days a week, excluding Federal Holidays.

o Daily: 24 hrs.

o Weekly: 168 hrs.

o Monthly: 672 hrs.

Lot 19 State Drive Check Point:

Open 2 hours daily as an entry point to the facility, 6:00 am to 8:00 am Monday through Friday. This check point also opens for 1 hour daily as a traffic exit point, 3:45pm – 4:45pm Monday through Friday. A Security Guard will not be required for exiting event.

This location is subject to time changes and closures based on needs or mandates from higher authority.

Guard will direct traffic up to check point and assist facility screeners in asking 3-4 screening questions associated with the CDC COVID-19 screening protocols and then follow locally established procedures in directing those who answer to Yes to questions.

• One (1) Security Guard Monday through Friday from 6:00 am to 8:00 am (2hrs.), excluding Federal Holidays.

o Daily: 2 hrs.

o Weekly: 10 hrs.

o Monthly: 40 hrs.

VA Outpatient Community Clinic Checkpoints:

Guards would assist facility screeners with pedestrian traffic entering the building in asking 3-4 screening questions associated with the CDC COVID-19 screening protocols and then follow locally established procedures in directing those who answer to Yes to questions.

• One (1) Security Guard at each of the following locations Monday through Friday from 7:00 am to 5:00 pm (10hrs.), excluding Federal Holidays.

o Lancaster County VA Clinic

Daily: 10 hrs.

Weekly: 50 hrs.

Monthly: 200 hrs.

o Berks County VA Clinic

Daily: 10 hrs.

o York County VA Clinic o Cumberland County VA Clinic

LIMITATION ON MAN-HOURS TO BE PROVIDED BY INDIVIDUAL EMPLOYEES:

No employee of the contractor shall provide more than twelve (12) hours of service in any twenty-four (24) hour period unless the work periods are separated by an eight (8) hour non-duty period (“service” includes VA contract work and also any other employment). This limitation may be temporarily adjusted by the Contracting Officer (CO) verbally in emergency situations which are beyond the control of the Contractor (i.e. weather conditions that prevent the next shift from getting to the building, civil disturbances, bombings, etc). A written confirmation of waiver must be obtained for each occurrence.

REQUIRED SERVICES OUTSIDE OF THE HOURS OF COVERAGE:

If additional services are required outside of the hours of coverage specified herein, the Contractor must receive prior written approval from the Contracting Officer (CO) via contract modification. Any additional services performed by the Contractor without this authorization will be performed at no additional cost to the Government. Per hour prices for such additional services shall be at the same rate as prices charged in the contract during each respective period of performance. If an emergency situation should arise, a verbal approval can be obtained from the CO, however, the Contractor must submit a written proposal for such additional work to the CO within twenty-four (24) hours of the commencement of these additional services. If accepted, a modification will be issued to the Contractor and the contract price shall be adjusted accordingly. All emergencies must be reported to the VA Police Chief or designee manager, who shall be the on-site Point of Contact.

The Contractor is not required to provide services on the following holidays, nor will the Contractor be paid for these holidays. The following holidays are observed by the Federal Government:

New Year’s Day January 1st Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th

Thanksgiving Day 4th Thursday in November Christmas Day December 25th

SPECIAL CONTRACT CONDITIONS:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information (attached in section D of Solicitation).

GOVERNMENT PROVIDED EQUIPEMENT:

The Government will provide personal protective equipment (PPE) required, this includes gloves and masks.

END OF STATEMENT OF WORK

B.3 PRICE SCHEDULE

The Government shall order the below specified guaranteed minimum contract value of services and shall order up to and including the below specified maximum contract value of services through task orders under this basic IDIQ contract during the duration of the contract to include all periods. The maximum amount under this contract is not guaranteed.

IDIQ contract Minimum $ TBD IDIQ contract Maximum $ TBD

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SERVICES QUANTITY UNIT UNIT PRICE TOTAL AMOUNT

6.00 MO $__________________ $__________________

Security Guard Services - Front Drive Checkpoint

6.00 MO __________________ __________________

Security Guard Services - Lot 19 State Drive Checkpoint

Security Guard Services - Lancaster County VA Clinic (10 hrs/day)

Security Guard Services - Berks County VA Clinic (10 hrs/day)

Security Guard Services - York County VA Clinic (10 hrs/day)

Security Guard Services - Cumberland County VA Clinic (10 hrs/day)

ESTIMATED 6

MONTH GRAND

TOTAL

B.4 DELIVERY SCHEDULE

Delivery of all services for this contract will be coordinated by the Government and awarded contractor via Task Orders placed against the awarded ID:IQ Contract.

B.4 DELIVERY SCHEDULE