36C24419R0051-001.docx

REPAIR FLOORS & RENOVATE X-RAY ROOM #3: INSTALL HCHT PROJECT

562-17-313

TABLE OF CONTENTS

1.0 SCOPE OF WORK

A. The A/E shall develop all Space Programs, Schematic Design, Design Development, Construction Documents, Construction Administration Services, Technical Specifications, and Cost Estimates, for the "REPAIR FLOORS & RENOVATE X-RAY ROOM #3; INSTALL HCHT PROJECT” at VAMC, Erie, PA.

B. The project shall consist of the necessary alterations to renovate the existing first floor Radiology Area to provide one (1) radiology fluoroscopy room, two (2) sonography rooms/ toilets; replace finishes in Control Room for CT-Scans 1 & 2; replace radiation shielding and finishes in CT-Scan #1. Design intent is for the radiology suite to have been completely renovated and compliant with current VA guidelines with the same level of finish of the current waiting room and X-ray room #1. Project to include, but not limited to:

a. Complete demolition of X-ray room #3 and associated toilet room and contents in its entirety and design space to conform to the requirements as set forth by Siemen’s Medical Solutions for the installation of a YSIO Radiofluoroscopy Unit.

b. Remove and replace flooring, remove drywall ceiling and replace with lay-in ceiling; patch and paint and replace cabinetry throughout Sonography rooms and associated toilet rooms.

c. Remove and replace flooring, lead shielding (flooring only), remove drywall ceiling and replace with lay-in ceiling, patch and paint and replace cabinetry throughout CT Room #1 and CT Control Rooms.

d. Installation of new LED light fixtures throughout.

e. Asbestos testing and investigation to be done in areas where demolition will occur.

f. Roof leak investigation above affected areas to be done and to incorporate any noted deficiencies.

g. Project shall include equipment planning and site preparation, work with manufacturer and equipment representatives for delivery and installation of equipment, necessary improvements to the physical structure and also addressing documented deficiencies in the area.

See attached sketch VA-A-100 dated 10/26/2018.

C. Site Work – A/E shall include construction plan including documentation of site restrictions as necessary to complete this work.

D. The project to provide all necessary modifications to VAMC existing building structure, mechanical, electrical, and plumbing work E. All above work shall be in accordance with NEC, EPA, and VAMC regulations.

F. Not Used.

G. A/E shall be responsible to review existing conditions surrounding the area planned for development. This shall include all existing utilities and structures.

H. A/E shall be required to provide a computer 3D model and prepare various 3D renderings to present to the VA throughout the design phase to adequately represent material, site conditions, lighting, and etc.

I. A/E shall develop a phasing plan and documents for project award which will be based upon available funding of $1,100,000.

J. All work shall be coordinated with the upcoming and current projects to prevent any duplication of efforts. New design shall be accomplished in accordance with latest VAMC guidelines, codes and specifications.

K. All designs shall comply with applicable sections of VA publications, "Planning Criteria for Medical Facilities", H-08-9; and "Equipment Guide List", H-08-5; also NFPA, OSHA, ANSI, JCAHO, VA Standards and other applicable Federal, State and Local code requirements, including BC. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements.

L. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E, including any necessary adaptations. VA Construction Standards JH-08-3,VA HVAC Design Manual, VA Sustainable Design and Energy Reduction Manual, and, ASHRAE Standards 90.1-2007, shall apply to specific design requirements. Particular attention is called to CD4, "Symbol Identification of Contract Drawings", and CD5, "Contract Drawings Requirements". Equipment symbols shall be in accordance with Handbook H-08-6, "Standard Drawing Details". Handbook H-08-4 shall be utilized to the greatest extent practicable.

M. The A/E shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

N. Project Schedule is 205 days to complete Space Programs, Schematic Design, Design Development, Construction Documents, Technical Specifications, and Cost Estimates of Construction. Completion of Construction Administration Services will be dependent upon award of Construction Contract.

3.0 PROPOSED SCHEMATIC DESIGN SCHEDULE AND SUBMISSION REQUIREMENTS

A. The first schematic design submission shall be submitted within twenty (20) days after award of contract and shall include six (6) sets of:

a. Three schematic design options (prints) (5) ½ size sets and (1) full size set. All three schematic design options are to be within programmed budget amount.

b. Preliminary scope of work.

c. Narrative description for all SMEPT systems.

d. Cost Estimate for schematic designs and options to be considered.

5.0 PRELIMINARY DESIGN SUBMISSION AND DESIGN DEVELOPMENT SUBMISSION.

There will be one (1) submission of preliminary design documents and one (1) submission of design development documents. The requirement for each design submission is described below.

4. Label each room or space with its name and the required net area of the designed net area. Names on drawings shall be the same as those used in the Space Plan. The area figures will appear in fractional form,e.g.,400/390.Spacesprovided but not called for in the Space Plan (such as mechanical rooms) shall be indicated as: -/390. The designed net area shall exclude such circulation space within the room as is permitted by the space planning criteria. Plan shall also note all dimensions to finished wall.

5. When the project includes more than one service or activity, as identified in the Space Summary Sheets of the Master Plan or Space Program, each activity shall be labeled and its boundaries indicated with a heavy or distinctive line. In addition to the name, this labeling shall include the Activity Code Number. When a service is fragmented or scattered in various locations, then each piece of it shall be similarly outlined and identified.

6. Submit a separate 1/8" scale plan for each floor to show the building's fire protection features. The plan shall show, as a minimum, smoke barrier partitions, fire partitions, sprinklered areas, location of fire extinguisher cabinets, exit paths to the outside and the occupancy of each fire section. Submit exit calculations for each floor which justify the number of exits provided.

7. Show the structural grid pattern with expansion joints, if used. (indicate existing and new column lines and column numbers )

8. Show locations of special seismic structural features, if required. (If required)

9. Submit a title sheet with drawing index and department index (Revise as necessary for each review).

10. Show location of solar collector panels if included.

Submit a report of the total gross areas for the buildings, per instruction in paragraph CP4, Supplement A to SF 252, Special Provisions. Compare and contrast existing space, proposed Medical Center Space Program, and Space Program required by VACO as designated in 7610.

E. Structural

1. Submit cost estimates for each system. Include foundation and fireproofing costs in estimate. The A/E shall assess the economics of each structural system with due consideration of the systems cost effective on the entire building assembly.

2. Show column and shear wall locations.

9. Show on plans the location and size of all mechanical rooms. Provide a block outline of the mail elements (equipment) in each mechanical room.

10. Provide a brief description of the fire and safety aspects of the HVAC systems. Describe the fire and smoke zones and address in principle the fire and safety control systems. Show smoke partitions clearly delineated on the mechanical drawings.

a. Plans with complete single line diagrams for ductwork and piping showing sizes of mains. Include flow diagrams for air, water and steam.

b. Schematics of the control systems with an outline of the sequence of operation. Include main aspects of fire and safety controls.

c. Plans showing all mechanical rooms and chiller rooms with block diagrams of all major equipment. Provide typical samples of plans and sections in 1/4" scale.

Submit LEED® Silver Certification checklist. Submit narrative addressing how the design will meet Federal Mandates for sustainability and energy efficiency. Submit ASHRAE 90.1 Compliance Forms for Chapter 5-Envelope, Chapter 6-HVAC, Chapter 7-Water Heating, Chapter 9-Lighting, and Appendix G-Performance Rating and refined ASHRAE 90.1-2007 base-case energy model and as-designed energy model, including all assumptions used, targeting compliance with the 30% energy reduction goal, or exceeding the goal. Submit refined indoor and outdoor water use analysis. Submit lighting calculations including computer-generated point-to-point photometric analysis and narrative for all proposed lighting controls including use of occupancy sensors, daylight harvesting and other energy-conserving strategies as appropriate. Submit preliminary commissioning specifications.

B. There will be a ten (10) day review of the 95% submission by VAMC C. The second working drawing submission is to be a 100% Construction Document Submission, and shall be submitted within twenty (20) days after VA approval and comments of the 95% submission. This submission shall include six (6) sets of:

D. There will be a ten (10) day review of the 100% submission by VAMC.

Assemble complete computations and engineering data including basis of design, systems narratives, equipment selections, pipe and duct sizing. Recapitulations, from which the basic heat load calculations served, sound attenuation for high pressure systems and computations and like data for this submission. Provide a separate volume for each discipline with an index and numbered pages, bound with removable metal fastenings.

Submit final documentation demonstrating LEED® Silver Certification. Where proposed Credits will not achieve all federally-mandated strategies for sustainability and energy efficiency, submit documentation showing compliance with federally-mandated strategies. Submit final ASHRAE 90.1-2004 base-case energy model and as-designed energy model based on the Construction Documents, including all assumptions used, demonstrating compliance with the 30% energy reduction goal. Submit final models for all other systems. Submit final commissioning specifications.

PRIVACY TRAINING

A. VA Privacy and Information Security Awareness and Rules of Behavior Course (text version) must be completed by all contractors and subcontractor employees assigned to VA accounts prior to delivery of service and annually thereafter as long as the contract is in place.

B. The contractor shall provide to the VA COTR a copy of the completed training certificate(s).

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First Floor Bldg 01.pdf