36C24419Q0856-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 Triton 72 Ultrasonic Cleaning System Triton 1100 Ultrasonic Cleaning System 19104 36C24419Q0856 07-08-2019 N 339112 Department of Veterans Affairs Network Contracting Office 4 3900 Woodland Ave Philadelphia, PA 19104-4551 Louellen Butler Wilkes-Barre VA Medical Center 1111 East End Blvd.

Wilkes-Barre, PA 18711-0030

USA

Louellen.Butler@va.gov Louellen.BUtler@va.gov

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Contracting Office Address Department of Veterans Affairs Network Contracting Office (NCO) 4 3900 Woodland Ave Philadelphia, PA 19104-4551

(i) This is a combined synopsis/solicitation for one (1) BRAND NAME OR EQUAL (BNOE) Ultrasonic Cleaning Systems, Inc., Large Capacity Floor Model 72, one (1) BRAND NAME OR EQUAL (BNOE) Ultrasonic Cleaning Table Top Model 1100;, as prepared in accordance with the format in Federal Acquisition Regulations (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A technical evaluation and past performance record review is anticipated.

(ii) The solicitation number is 36C24419Q0856 and is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2019-02 dated 6/05/2019.

(iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 339112 has a small business size standard of 1000.

(v) Statement of Need and Salient Characteristics

STATEMENT OF NEED FOR ULTRASONIC CLEANING SYSTEMS

Statement of Need for: BRAND NAME or EQUAL – Ultrasonic Cleaning Systems, Inc.

The Department of Veteran Affairs Medical Center, Wilkes-Barre, Sterile Processing Service has determined the need to purchase one (1) Brand Name or Equal, ULTRASONIC CLEANING SYSTEMS, INC., TRITON MODEL 72 ULTRASONIC CLEANING SYTEM, one (1) Brand Name or Equal, Ultrasonic Cleaning System, TRITON MODEL 1100 Table top.

The new Ultrasonic Cleaning System must meet compliance with current VHA Directive 1116 (2) standards; and FY19 VISN Inspection Tool Standards for areas that reprocess Reusable Medical Equipment (RME). The new system must have flushing capability; ports for the adaptation of flushing ports to flush instruments with lumens according to manufacturer’s instructions. The new ultrasonic cleaning system must connect to Wilkes Barre VAMC’s existing Reverse Osmosis/Deionized Water System to allow the use of the proper water quality for instrumentation reprocessing according to manufacturer’s instructions for ophthalmologic instruments. The new system must have the proper time cycle adjustment capabilities to program ultrasonic cycles according to manufacturer’s instructions. According to VHA Directive 1116(2) and FY19 VISN Inspection Tool for areas reprocessing Reusable Medical Equipment (RME); the decontamination area is to have a dedicated reprocessing area for eye instrumentation as well as a dedicated ultrasonic solely for the reprocessing of eye instrumentation.

Salient Characteristics:

The salient characteristics of the Large Capacity Floor Model Ultrasonic that are needed are as follows:

Large Capacity Floor Model Ultrasonic:

Essential/significant physical, functional, or performance characteristics.

Ultrasonic Cleaner must be a floor mounted ultrasonic cleaner which features (2) independent cleaning basins, each with automatic tray elevator. Each automatic elevator must accommodate three (3) trays of various type of instruments. It must clean six (6) lumen trays simultaneously; and each lumen tray hold up 12 ported instruments for a total of 72 lumen instruments cleaned per cycle to meet our specific needs as per our production metrics (period January 2018 – March 2019.)

•13-minute Ultrasonic Cleaning Cycle •Industry exclusive TRT (Titanium Rod Transducer) •UV Water Deactivator •Automatic Load Tray Elevator •Slide and Lock Baskets to ensure ergonomically advantageous process.

•72 dedicated ports for cannulated instruments with 6 baskets •80 pounds total weight capacity •Must be able to be utilized with existing hospital baskets

• Touch-screen with programmable timer to enable staff to alter the process time, as various manufacturer instructions delegate different recommended ultrasonic time per item.

•Fully automatic wash, rinse and air purge.

•Accepts hospital baskets- as we have many different sized instruments, having support 18 separate services; to include dental, GI suite, as well as Bariatric Surgery.

• Must be RO and DI water compatible for all phases of the cleaning and rinsing cycles; must be able to be installed with existing plumbing specifications within the existing Sterile Processing Service. Must be in compliance with ANSI/AAMI TIR34:2014 standards, as well as able to support all manufacturer’s instructions for VHA Reusable Medical Equipment inventory.

•Must be compatible with existing 208-Volt wall receptacle in SPS area.

•Unit must fit in space withstanding 34” W x 54”D x 63”H measurements. Unit must be able to be installed with retrieval of trays facing to the left, as specific area only allow space for this unit to face to the left for proper work flow and people flow of the area.

• must be at least 30 Gallon Basin Capacity with at least 2 basins.

Table Top Model Ultrasonic:

Essential/significant physical, functional, or performance characteristics.

Ultrasonic Cleaner must be a table top ultrasonic cleaner which features capability of reprocessing at least 12 cannulated instruments in a single cleaning rack.

•At least 8 bonded transducers for optimal ultrasonic cavitation.

•At least 12 pounds total weight capacity •Wire mesh trays for use during cycles. Irrigation tray included with adapter kit. Lumen tray must have a port available for air purge at the end of cycle.

• Touch-screen with programmable timer to enable staff to alter the process time, as various manufacturer instructions delegate different recommended ultrasonic time per item.

•Fully automatic fill, wash, and drain. Air purge. Must be compatible for use with non-enzymatic cleaners, as this unit will be a fully dedicated ophthalmologic instrumentation unit for use only with these items.

• Must be RO and DI water compatible for all phases of the cleaning and rinsing cycles; must be able to be installed with existing plumbing specifications within the existing Sterile Processing Service. Must be in compliance with ANSI/AAMI TIR34:2014 standards, as well as able to support all manufacturer’s instructions for VHA Reusable Medical Equipment Ophthalmologic inventory.

•Must be compatible with a 120 V; 1 phase electrical outlet system.

•Unit must fit in space withstanding 30” W x 18” D x18”H in measurement, as dedicated eye area (according to VHA Directive 1116[2] SPS areas must have a dedicated area for reprocessing ophthalmologic instruments with a dedicated ultrasonic for use only in this area).

(vi) Contract Line Items (CLIN):

ITEM INFORMATION

Brand Name: Ultra Clean Systems, Inc. Triton 72, Brand Name or Equal

EA

Name Brand Ultra Clean Systems, Inc. Triton 1100 Brand Name or Equal

EA

TOTAL:

(vii) Services Vendor shall furnish all items listed in the above schedule and complete any necessary installation.

Delivery shall be provided no later than 30 days after receipt of order/award of contract. Delivery of the order shall be FOB destination. The order shall be sent to the attention of Tami Schiel, Sterile Processing Service. The contractor shall deliver line items to the Wilkes-Barre Medical Center, 1111 East End Blvd., Wilkes-Barre, PA 18711-0030.

Place of Performance: Wilkes-Barre VA Medical Center

Offerors are requested to quote Firm Fixed Price for all the line items on the Schedule of Supplies

(viv) BRAND NAME OR EQUAL PRODUCTS In accordance with VAAR 811.104-71 (b), based on the inclusion of FAR 52.211-6, Brand Name or Equal (AUG 1999) and VAAR 852.211-73, Brand Name or Equal (JAN 2008), offerors proposing to furnish an “equal product other than referenced in the solicitation, shall insert the following description for each equal product (See also VAAR 852.211-73 (c)(1) and (c)(2).

Manufacturers Name: ____________________________________________________________________________.

Brand: _______________________________________________________________________

Model No.: ____________________________________________________________________

(x) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:

52.252-1 Solicitation Provision Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of provision)

PROVISIONS:

(x) Evaluation of this requirement will be based on PRICE, TECHNICAL, and PAST PERFORMANCE.

a. The Government will utilize comparative evaluation techniques to determine the equipment and quote that best meets the Government’s requirement.

b. Quoters shall provide detailed technical information regarding the equipment they are quoting. Information shall include but is not limited to performance specifications, installation requirements, maintenance schedules and requirements, and warranty information.

c. Quoters shall certify that the equipment they are quoting meets all of the Government’s salient characteristics listed within the Statement of Need for CLINS 0001 and 0002. If the quoters’ equipment varies from the Government’s salient characteristics, they should state this and explain the variance so that the Government evaluators are able to understand the effect of the variance. The Government may consider but is not required to accept equipment that varies from the Government’s requirement set forth within this document.

d. Quoters shall provide past performance information on at least three (3) previously completed or ongoing contract awards of the same or similar scope as this requirement. This information, as well as information available within the Contractor Performance Assessment Rating System (CPARS) will be utilized to evaluation past performance. Quoters shall submit the following information with their quote:

1. Contract Number

2. Contract Start and Completion Dates

3. Government or Private Sector Point of Contact with knowledge of contract performance

4. Dollar value of contract

5. Any notable issues or accomplishments that occurred during performance of the contract.

e. If the Quoter does not have any relevant past performance to provide, they must state this within their quote or risk being considered non-responsive. A lack of past performance will not be evaluated negatively or positively, it will be rated as neutral.

(xi) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

(xii) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov/far

(End of Clause)

CLAUSES:

(a) The Contractor shall conform to the standards established by: American National Standards Institute/Association for the Advancement of Medical Instrumentation (ANSI/AAMI) TIR 34:2004(R2017), Water for the Reprocessing of Medical Devices as to CLIN 0001 and CLIN 0002.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or seal affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: American National Standards Institute/Association for the Advancement of Medical Instrumentation (ANSI/AAMI) ANSI Headquarters; 1899 L Street NW; 11th Floor; Washington, DC 20036 or info@ansi.org.

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of clause)

(xiii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

(xiv) Additional conditions:

All responses must include verification that each specification outlined in Section (v) is met and provide authorized distributor documentation of products offered.

All interested parties shall be registered, active and verified with the following sites to be considered for award.

· SAM: http://www.sam.gov

· VETBIZ: https://www.vip.vetbiz.gov/Public/Search/Default.aspx

(xv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(xvi) Quotes must be emailed to Louellen.Butler@va.gov and received no later than 03:30 PM Monday, July 08, 2019. Quote may be submitted on this document or the vendor’s own form. Please include Point of Contact name, phone and email with response.

(xviii) This is an open-market combined synopsis/solicitation for equipment as defined herein. The government intends to award a purchase as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

(xix) Submission shall be received not later than 03:30pm EST on Monday, July 08, 2019. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Only emailed quotes sent to Louellen.Butler@va.gov will be accepted.

Point of Contact Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist, Louellen Butler via email to Louellen.Butler@va.gov

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