36C24419Q0700-002.pdf

Erie, PA VAMC 562 Boiler Chemicals FY19 Statement of Work April 19, 2019 Attachment A

ERIE Veterans Affairs Medical Center 135 East 38th Street

Erie, PA 16504

STATEMENT OF WORK

For

BOILER PLANT CHEMICALS SUPPLY AND SERVICE

Period of Performance: July 1, 2018‐June 30, 2019

+ 4 option years

Contracting Officers Representative (COR): Jeffrey G. Veith

SERVICES

I. PROVIDE: The contractor shall provide test equipment, labor, product and materials for proper chemical treatment of boiler and steam system at the Erie VA Medical Center 562 (EVAMC) Main

Campus, 135 E 38th St, Erie Pennsylvania, 16504. EVAMC Boiler Plant operates 1 – 200 BHP (Boiler

Horsepower) and 2 – 400 BHP boilers, with a normal winter total loading of 400 BHP.

PROJECT SCOPE

II. GENERAL:

EVAMC treats eligible veterans for various conditions. EVAMC provides inpatient, outpatient and residential services. This contract is to supply boiler chemicals as needed for proper semi closed loop boiler chemical, steam and Feedwater control and support services as defined in the contract and perform IAW federal, state and local regulations, as well as The Joint Commission, NFPA, ASME and National Board of Boiler and Pressure Vessel Inspectors requirements.

III. SPECIFICS:

A. The chemical water treatment contractor shall provide all supplies and technical advisory services for proper chemical treatment of boiler plant water and steam to achieve specified results.

B. VAMC boiler plant employees will be responsible for continuous feeding of chemicals, blowing down boilers and performing daily water tests, with oversight by the contractor on scheduled visits.

C. The contractor shall periodically verify the proper operation of non‐chemical water treatment systems which serve the boiler plant including: feedwater deaerator, water softener, dealkalizer and continuous blowdown.

D. The goals are safety, reliability and longevity of the boilers, deaerator, steam and condensate piping and equipment in the boiler plant, in the steam distribution system and in the various buildings of the VA facility.

E. EVAMC operates Williams‐Davis Fire Tube boilers. One is 200 BHP. Two are 400 BHP. Condensate return is 80%. Soft water makeup at 1400 gpd.

F. Condensate tank is stainless steel 1000 gal.

G. Spray type Deaerator of carbon steel construction.

H. Process steam supply pressure is 90 psig.

I. These boilers and plant began service April 2018.

J. Surface blowdown is via an automated system.

K. Make‐up water is supplied from the Erie PA Municipal water system. Water is dealkalized and softened in the Boiler Plant.

IV. CHEMICAL WATER TREATMENT CONTRACTOR QUALIFICATIONS:

A. The contractor shall have been in business at least five years providing chemical treatment of boiler plant and steam distribution systems similar in design and annual steam production rates to that of the VA facility. Provide a list of at least five customers similar to VA who have utilized the services for boiler chemical treatment for at least three years.

B. One water treatment specialist who has a bachelor’s degree in chemical engineering or the physical sciences from an accredited college or university shall be assigned to this contract. The water treatment specialist must have at least five years successful experience with boiler water treatment programs and shall furnish references from at least three customers who utilize boiler water treatment programs.

C. The water treatment specialist assigned must be located to respond within 2 hours of the site to enable reasonable response times to requests for site visits.

D. The contractor must operate (or continuously maintain a contract with) a state certified laboratory to perform complete scientific analyses of water chemistry, deposits, metallic materials affected by corrosion and provide recommendations for correction of problems related to the chemical and mechanical water treatment program. A Professional Chemist shall supervise the laboratory.

V. CHEMICALS AND TESTING SUPPLIES:

A. Provide all chemicals, test kits, test reagents, corrosion coupons and instructional materials as necessary to comply with all contract requirements. Orders will be placed on an as needed basis and shall be delivered to the EVAMC warehouse and addressed to the COR within 7 calendar days of ordering.

B. Chelant‐based chemicals are not permitted. Magnetic chemistry control is not permitted.

C. All chemicals utilized must conform to FDA guidelines: CFR 21, 173.310, BOILER WATER ADDITIVES PERMITTED IN PLANTS WHERE STEAM CONTACTS FOOD. In addition, the chemicals shall conform to all local, state and federal government regulations on water pollution and have appropriate EPA registration. The VAMC utilizes boiler steam for food preparation, for sterilizing medical equipment and for humidification.

D. Furnish on site containers of chemicals. Provide bulk delivery service which delivers the chemicals directly into the onsite storage containers with no assistance necessary from VA employees other than to provide access. Offeror shall submit the method of delivery, transfer and storage with the proposal.

E. It shall be understood that all existing chemicals will be utilized prior to the use of any new chemicals.

F. Submit SDS sheets for all chemicals utilized during the performance of services under this contract.

The SDS sheets will accompany delivery of the chemicals.

G. All chemical containers shall be labeled with complete information on contents and shall be returnable. Containers with missing labels shall be removed from the site. All containers remain the property of the contractor and must be immediately removed from; the site when they are no longer needed at the site.

VI. Performance Requirements:

A. Total hardness in feedwater shall be less than one part per million (ppm). Advise VA personnel on proper softener monitoring and operation.

B. Dissolved oxygen in the feedwater shall be 7 parts per billion (ppb) maximum with oxygen scavenger treatment temporarily suspended. If it exceeds 12 ppb, provide recommendation to boiler plant supervisor that deaerator must be inspected and repaired.

C. Prevent embrittlement of boiler pressure vessels.

D. Condition the boiler sludge to obtain effective bottom blowdown. (Promote soft sludge formation.)

E. Boiler residual of sodium sulfite, 30‐60 ppm.

F. Boiler phosphate residual, 20‐40 ppm.

G. Total dissolved solids (TDS) in boilers as high as possible, but not to exceed 4000 ppm.

H. Total alkalinity in boilers 800 ppm maximum (1/5 x solids TDS).

I. Maximum suspended solids in boilers 350 ppm, maximum silica 250 ppm.

J. Boiler polymer dispersant residual as recommended by supplier.

K. There shall be no “pitting” corrosion.

L. There shall be no scale and deposit formation in the boilers.

M. Moisture content of the steam shall not exceed one percent. Perform condensate conductivity tests at a steam trap near the boiler steam outlet (at a point with no amines) to evaluate the moisture content of the steam. Provide an antifoam agent to limit solids carryover in the steam from the boilers and to control boiler priming, foaming, and misting.

N. Control boiler water chemistry to minimize blowdown and thus improve efficiency. Conductivity of boiler water will remain below 3500 us/cm.

O. Provide steam amine treatment to provide condensate pH of 8.0 – 9.0 at each condensate receiver throughout the facility, at each steam sterilizer and in the condensate storage tank in the boiler plant.

P. Control corrosion rates. Steel corrosion rates shall be less than 2.0 mils per year. Copper corrosion rates shall be less than 0.2 mils per year.

Q. Establish layer of magnetic iron oxide (black or dark gray in color) on all steel surfaces as a corrosion barrier.

R. Any deviation from the above specifications in this Performance Requirements section must be confirmed with the Plant Supervisor and Contracting Officer’s Representative (COR). Contractor assumes responsibility for damage and repair of damage, which is directly traceable to the aforementioned deviation.

VII. On‐Site Services:

A. Provide complete written instructions, supplemented by oral instructions and demonstrations, to boiler plant personnel for their performance of routine water tests and for feeding the chemicals into the systems. The instructions shall cover all aspects of safe chemical handling and safe and accurate testing, and proper chemical feed quantities and methods to suit the plant operating parameters and water treatment performance requirements.

B. Provide three two‐hour training sessions within two months of the start of a new contract. The first session shall be within two weeks of the start of the contract. Provide one two‐hour training session six months after the new contract has been in force and as requested thereafter not to exceed two two‐hour training sessions per year. In addition, provide short duration spot training during scheduled visits as needed, not to exceed 30 minutes per visit.

C. As a minimum, perform the following tests monthly, provide complete written reports with all test results and recommendations, and review reports with plant supervisor:

a. Condensate return systems: pH, hardness, dissolved iron and copper, total dissolved solids (conductivity), amine. Condensate conductivity at a steam trap near the boiler steam outlet. Test the condensate for pH at representative samples of condensate receivers throughout the facility at least twice per year. Vary the sample sites every year.

b. Make‐up soft water: pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica.

c. Boiler feedwater: Dissolved oxygen, pH, alkalinity, hardness, total dissolved solids, suspended solids, and silica. Feedwater dissolved oxygen shall be tested twice per year with oxygen scavenger chemical treatment temporarily suspended so that feedwater deaerator performance can be evaluated.

d. Boiler water: Total dissolved solids, suspended solids, sulfite, phosphate, and alkalinity.

e. Continuous blowdown systems: Check calibration and settings monthly.

f. Chemical feed systems: Advise plant supervisor on adjustments to maintain proper chemical dosage and feed rates and blowdown rates.

D. Visit the plant weekly during the first month of a new contract, or after significant change in chemical product used, then semi‐monthly for months two and three. After three months, visit the plant monthly, perform tests listed above and review daily logs of tests performed by boiler plant personnel. Discuss the test results with the plant supervisor. Provide recommendations on treatment methods and consult on boiler plant steam and condensate distribution systems problems as requested. Send water samples to the laboratory as necessary to resolve problems and questions. Make additional visits at the request of the plant supervisor to handle problems.

E. Conduct waterside inspection of boilers, feedwater deaerator and condensate storage tank at least once per year. Through the Contracting Officer’s Representative (COR), coordinate the boiler and feedwater deaerator inspection to coincide with the inspection by the Qualified Professional Inspector (boiler inspector). VA personnel will prepare equipment for inspection.

F. Provide recommendations on wet and dry boiler lay‐up procedures, including monitoring, of boilers not in service.

G. Provide recommendations on proper operation of continuous boiler blowdown systems and boiler bottom blowdown procedures. The installed continuous boiler blowdown system is an automated system measuring conductivity.

H. Test corrosion coupons from condensate lines once per year and provide report. VA personnel will install, remove and deliver the coupons to the water treatment specialist.

I. Any deficiencies or problems noted with VA test results or with the water treatment specialist’s test results are to be reported immediately to the plant supervisor. If problems are found, corrective actions must be recommended immediately, chemicals as necessary provided, and tests performed as necessary to confirm that desired results are achieved.

J. All VA safety, environmental, privacy, security and administrative procedures and policies shall be followed. All applicable federal, state and local regulations shall be followed.

VIII. Requests for Proposal Submittals:

A. Prospective contractors are required to submit proposals for a complete chemical treatment program required for this medical center. Completely respond to the “Qualification Requirements” in this “Statement of Work” including qualifications and experience of the water treatment company and the water treatment specialist, and information on the state certified testing laboratory that will be utilized.

B. For informational purposes, submit a breakdown of costs to include proposed chemicals, feedrates, annual projected usage and unit costs based on the above requirements. Previous usage rates for the new boiler plant are not available.

Base Year 7/1/19‐6/30/20

Chemical Vendor’s Chemical Name

Annual Usage

Unit of Measure

Cost per Unit

Annual Cost

Coordinated Phosphate

Sulfite

Diethylaminoethanol/ Morpholine/ Cyclohexylamine

Amine Blend

Alkalinity Booster

Antifoam

Reagents

Option Year 1 7/1/20‐6/30/21

Chemical Vendor’s Chemical Name

Annual Usage

Unit of Measure

Cost per Unit

Annual Cost

Coordinated Phosphate

Sulfite

Diethylaminoethanol/

Option Year 2 7/1/21‐6/30/22

Name

Annual Usage

Unit of Measure

Cost per Unit

Annual Cost

Coordinated Phosphate

Sulfite

Diethylaminoethanol/

Option Year 3 7/1/22‐6/30/23

Name

Annual Usage

Unit of Measure

Cost per Unit

Annual Cost

Coordinated Phosphate

Sulfite

Diethylaminoethanol/

Option Year 4 7/1/23‐6/30/24

Name

Annual Usage

Unit of Measure

Cost per Unit

Annual Cost

Coordinated Phosphate

Sulfite

Diethylaminoethanol/

C. Visit the site and meet with the boiler plant supervisor and Contracting Officer’s Representative (COR) to discuss the existing conditions and the proposed plan for chemical treatment and monitoring of results. A pre‐bid visit is not required. Only one (1) pre‐bid visit will be scheduled for all the offerors.

D. Three (3) hard copies of all information and one (1) electronic copy in PDF and/or Microsoft Office format.

E. Complete specification of all products:

1. name

2. ingredients

3. control range

4. test procedures

5. physical state (liquid, powder, etc.)

6. container size

7. method of delivery

8. method of transfer

9. compatibility with present materials being used

10. catalog data

11. SDS sheets

F. Personnel: Names, office address, resumes. List the city for the water treatment specialist to be assigned who is located to respond within 2 hours of the site.

G. List of at least five customers with contact information.

IX. Administrative Requirements:

A. All on site work is to be coordinated with the boiler plant supervisor at least seven (7) days prior to performance of services.

B. All work to be performed during the normal daytime working hours of the boiler plant supervisor, Monday through Friday, excluding National Holidays.

C. Situations requiring more frequent analysis and/or special testing other than the specified requirements may arise. Do not perform any extra cost work without written authorization from the Contracting Office (CO) and COR. A separate purchase order will be issued to cover the costs associated with these extra tests upon request and justification from the contractor.

D. Non‐emergency chemical and supply deliveries shall be Monday‐Friday, 8 AM‐3 PM, excluding national holidays. Provide method for emergency chemical deliveries.

E. A laboratory certified by the State shall perform laboratory work.

F. A written report of each analysis and inspection shall be submitted immediately upon completion of each analysis and/or inspection to include a summary report of treatment recommendations based on the analysis report. Each report will be submitted in duplicate to the boiler plant supervisor and to the COR.

G. Provide emergency response, including a site visit if requested, within 2 hours of request, 24 hours a day, 365 days per year. Maintain a local telephone number or toll‐free (800) telephone number, and e‐mail for 24‐hour access.

H. Respond to routine communications within 48 hours with a visit as necessary.

I. Provide contact information for an alternate specialist during times when the primary specialist will be unavailable for more than 48 hours.

J. Failure to achieve required performance goals will be justification for termination of contract for cause.

K. Within 3 months following the chemical treatment contract award, EVAMC will arrange for an internal inspection of each boiler by the boiler plant supervisor and the contractor’s (chemical supplier) field representative. A visual and written record of the condition of each of the boilers will be signed by the contractor and the COR. Upon termination of the contract, a similar inspection will be conducted. Any deterioration in the boiler conditions attributable to the contractor’s program shall be corrected by the contractor at no additional cost to VA.

PRIVACY and SECURITY

Contractor will be on station to provide service and therefore required to take the generalized privacy training: Privacy Training for Personnel Without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

Training is required upon hire and annually thereafter as long as the contract is in place.

Contractor can self-enroll in TMS, take training course # VA20939, and provide a copy of the completed training certificate to the COR or, contractor can read the text version and provide a copy of the completed training certificate to the COR. If text version is reviewed, the COR will enter training as completed in TMS.