36C24419Q0636-000.docx

FedBizOpps Sources Sought Notice

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 S Sources Sought Laundry Services Philadelphia VAMC 16504 36C24419Q0636 05-10-2019 N 812331 Department of Veterans Affairs Network Contracting Office 4 Donald Butler Contracting Officer 814-860-2863 Donald.Butler3@va.gov Philadelphia VAMC 3900 Woodland Ave.

Philadelphia PA 19104 Sources Sought This notice is published in accordance with Federal Acquisition Part (FAR) Part 10, Market Research and FAR Part 15, Exchanges with Industry before Receipt of Proposal. This notice serves as a Sources Sought in support of market research and/or planning purposes only and does not constitute a solicitation. This notice is not a confirmation that the Government will contract for the items or services contained in the sources sought, nor is any commitment on the part of the Government to award a contract implied. This notice does NOT constitute an Invitation to Bid, a Request for Proposal, or a Request for Quote. The Government shall not pay and/or reimburse respondents and/or associates for any costs incurred to submit the requested information. All information received in response to this sources sought that is marked proprietary will be handled accordingly. In accordance with FAR 15.201(c), response to this sources sought is not offers and cannot be accepted by the Government to form a binding contract.

The purpose of this is to seek capable and responsible sources interested in performing this service. Responses will assist the Government with developing its acquisition strategy to include socio-economic set-asides. If you believe there are ambiguities in the draft SOW, please identify them. Note that the Government will not answer questions about this requirement at this time. Please answer the questions below, send your brief capability narrative and draft SOW feedback, if ambiguities exist, to me at Donald.Butler3@va.gov not later than 1100 AM E.S.T. 5/10/19.

If you are interested, please e-mail:

1. Company Name.

2. Person of Contact (including telephone number and email address).

3. Socio-economic status (SDVOSB, VOSB, Woman-Owned, Other… etc.).

4. Do you currently hold a government contract?

a. Contract Number?

b. Type of contract?

6. What NAIC and PSC code do you use for this service?

7. How do you invoice for this service, including rates?

8. What Certifications, State and Federal, if any must you have to perform this service?

Please submit any other information you may feel important or relevant to Donald Butler at donald.butler3@va.gov by 11:00 AM EST 5/10/2019.

Statement of Work (Laundry Contract Specific Tasks)

1. General – The Contractor shall accept for processing all soiled linen, uniforms, patient clothing, mops, etc. After processing all items are to be finished and delivered to the Medical Center in accordance with the term outlined below.

2. Workmanship- . All workmanship shall be in accordance with practices/guidelines established and accepted industry standards. It is intended that services shall include all processes necessary for the laundering and finishing of the articles even though every step involved is not specifically mentioned. All work shall be performed under sanitary conditions as specified by the Joint Commission (JC). Physical separation, through the presence of a barrier wall and the use of pass-through equipment is required to maintain positive air pressure in the clean section relative to a negative air pressure in the soiled section. In no case shall clean and soiled linen share the same physical space. The Contractor Laundry Plant layout/design incorporates a “design for asepsis” whereby clean linen neither comes into contact with soiled linens nor shares the same physical space, thus avoiding cross-contamination and/or reintroduction of bacteria once processed. The Contractor Laundry Plant shall be open to inspection of sanitary conditions by Medical Center representatives. After processing, laundered articles shall be in serviceable and sanitary condition, meeting established quality and performance requirement standards

3. Scheduling

a. Contractor will assure timely pick up of Soiled Linen to be processed.

b. Clean linen will be provided and available for delivery Monday through Saturday weekly.

4. Exceptions – In the event of Federal Holidays, inclement weather, and other uncontrollable or unforeseeable conditions, should an alternate schedule be required, Contract will coordinate alternates with the Medical Center.

5. Transportation Specific Tasks - The tasks which shall be the basis for the work performed are:

a. Trucks linen carts to be cleaned with approved sanitizing agents.

b. Trucks is loaded and ready for transport, Medical Center personnel will lock and seal each truck box utilizing provided padlock and numbered seal. Medical Center personnel will verify that each truck received is padlocked. Any deviation will be reported immediately Medical Center.

6. Packaging- All items returned to or requested by Medical Center shall be neatly folded, counted and stacked in linen carts as follows:

6.1.1. Flatwork items that must be conditioned, ironed and folded

6.1.1.1 Apron, cook

6.1.1.2 Pillowcases, regular

6.1.1.3 Pillowcases, surgical

6.1.1.4 Sheets, poly/cotton, bed

6.1.1.5 Tablecloth

6.1.1.6 Towel, kitchen

6.1.1.7 Towel, huck

6.1.1.8 Items that must be finished and placed on hangers

6.1.1.9 Patient personal clothing 9shirt/pants) – identified/separated by ward/unit

7.1.1.1 Shirt, uniform

7.1.1.2 Trouser, uniform

7.1.1.3 Smock, knee length, long coats

7.1.1.4 Coveralls

7.1.1.5 Coat, short

7.1.1.6 Pantsuit, top

7.1.1.7 Pantsuit, bottom

7.1.1.8 Scrubs used as a uniform

7.1.1.9 Dress

8.1.1.1 Top

8.1.1.2 Bottom

8.1.1.3 Warm –up Jackets

8.1.1.4 Item that must be tumbled dried and folded

8.1.1.5 Bathrobe

8.1.1.6 Blankets, bath

8.1.1.7 Blanket, Bedspread

8.1.1.8 Cover, mattress

8.1.1.9 Curtains, shower

9.1.1.1 Curtains, cubicle

9.1.1.2 Gown, operating

9.1.1.3 Gown, Patient

9.1.1.4 Gown, isolation

9.1.1.5 Pads, absorbent

9.1.1.6 Pads, mattress

9.1.1.7 Pajamas

9.1.1.8 Coat

9.1.1.9 Trousers

10.1.1 Towel, bath

10.1.2 Washcloths

10.1.3 Bibs

10.1.4 Surgical Scrubs –

A. tops, B. bottoms

10.1.5 Items that must be cleaned, dried and returned in bulk –

a. Mops, wet

b. Mops, dust

10.1.6 Items that must be dried and placed in laundry bags

Fitted sheets Linen bags Rags

10.1.7 Items that must be finished folded, identified by patient name/number, if any, and put in protective packaging.

10.1.8 Patient’s Personal Clothing, which is not on hangers, Identified/Separated by wards/unit A. Small B. medium

10.1.9 Packaging:

11.1.1 Linen is packaged in bulk by items according to quotes and established arrangement

11.1.2 Items finished and placed on hangers are returned in carts with a coat bar. They are placed on the hanger so identification number and size is showing, if any.

11.1.3 Additional Guidance- To eliminate the need for separate listing of items that are received infrequently, the items ‘Miscellaneous: small, medium, large’’ is shown at the end of each lot. This should be interpreted as follows:

11.1.4 Laundry:

Small: An item requiring the approximate time, effort and cost to process as a pillow case.

Medium: An item requiring the approximate time, effort and cost to process a sheet or spread.

Large: An item requiring the approximate time, effort and cost to process as a blanket.

11.1.5 Applicable Regulation, Manuals, Specifications and Technical Exhibits Document applicable to the PWS are listed below. These documents are mandatory. At the start of the contract the Government shall provide one copy of all mandatory regulations, manuals and specifications listed below to the Contractor. Supplements and amendments thereto, shall be updated and shall be considered to be in full force and effective immediately upon receipt by the Contractor. The policies and procedures of mandatory directives shall be adhered to at all times. It is the Contractor’s responsibility to ensure that all mandatory publications are posted and up to date:

Security Clearance or Access Controls Facility Policies concerning fire/disaster programs Parking Infection Control Manual Facility Policy on Laundry, Line, Uniform, Management

11.1.6 Technical Exhibits: Annual Workload Information

11.1.7 The workload stated in the following of schedule of service is approximately, based on the volume handled FY15, and no way is to be construed as a guarantee by the government as to work that will be processes under contract. In regard, the workload is subject to changes resulting from many factors, i.e. hospital admissions, weather, mission changes, product changes (new light fabrics) etc.

11.1.8 VAMC – Annual

Total Soiled Poundage Process Annual – 1323300.00 x 10% = 1455630 Including the following:

Uniforms- 58,118 Mops -299 Patient Clothing – 156,444 General Linen – 1,108,439 General Linen Quotes (5 days daily Delivery)

1. Flat Sheet

2. Fitted Sheet

3. Pillowcase

4. Bed Pad

5. Bedspread/thermal Blanket

6. Washcloth

7. Hand Towel, white

8. Male Pajama, 5x large

9. Male Pajama, 4x large

10. Male Pajama, 3xlarge

11. Male Pajama, 2xlarge

12. Male Pajama, x-large

13. Male Pajama, large

14. Male Pajama, Medium

15. Male Pajama, Small

16. Male Pajama, Trouser 5X

17. Male Pajama, Trouser 4X

18. Male Pajama, Trouser 3X

19. Male Pajama, Trouser 2X

20. Male Pajama, Trouser x- large

21. Male Pajama, Trouser large

22. Male Pajama, Trouser, medium

23. Male Pajama, Trouser, small

24. Male Robe, x large

25. Male Robe, large

26. Male Robe, medium

27. Male Robe, x small

28. Male Robe, x large

29. Male Robe, 2x large

30. Male Robe, 3x large

31. Male Robe,4 x large

32. Gown, Patient

33. Isolation Gowns

34. BIB

35. Blanket , Bath

36. Female PJ’’s (small -3xl)

37. Female Robes Bath (small -3xl)

38. Socks, Non Skid

Employee Uniforms Quota (72 hours turn around) Shirts Smocks T-Shirts Polo Shirts Doctor Coats Lab Coats Dresses Trousers Culottees Coveralls Jackets Bibs Glovers Patient Personal Clothing (72 hours turnaround) Shirts Polo Shirts T-shirts S=Sweaters Jackets Trouser Shorts Skirts Dresser Housecoats Pajamas SweatPants Underwear Bras/Panties Socks Slippers Glover/Mittens Scarves Handkerchiefs

End of Document