36C24419Q0569-000.docx

DRAFT STATEMENT OF WORK

For Gene Analyzer PM & Repair Service FedBizOpps Sources Sought Notice

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* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Preventative Maintenance & Repair of GeneXpert Gene Analyzer 36C24419Q0569 04-26-2019 N 811219 Department of Veterans Affairs Network Contracting Office 4 Robert Neal Contract Specialist robert.neal2@va.gov Erie VA Medical Center 135 East 38th Street Boulevard Erie, PA 16504

US

www.va.gov Department of Veterans Affairs robert.neal2@va.gov Contract Specialist This synopsis precedes the issuance of a Request for Quote (RFQ) 36C244-19-Q-0569. The Contractor shall furnish all services in accordance with the draft Statement of Work identified in the solicitation to provide services necessary to perform GeneXpert Gene Analyzer Maintenance services to eligible beneficiaries of the Department of Veterans Affairs Medical Center.

The subsequent contract will be performed for the Department of Veterans Affairs, Erie VA Medical Center, 135 E 38th Street, Erie, PA 16504. As a result of the solicitation, the Government intends to award one (1) base plus four options years (5 years) Firm –Fixed Price Contract, made to one offeror who meets the response requirements listed in the forthcoming solicitation.

The applicable NAICS code is 811219 with a size standard of $20.5 million in average annual receipts. Award will be made to the offeror whose quote is responsive and conforming to the RFQ using Lowest Price procedures.

The anticipated release date for the Solicitation is April 30, 2019. The solicitation will be posted at this website www.fbo.gov. All inquiries shall be in writing, e-mail inquiries to Robert Neal at robert.neal2@va.gov.

DISCLAIMER: The solicitation and any amendments, if/when issued will be posted to http://www.fbo.gov/ for electronic downloading. This will normally be the only method of distributing amendments prior to closing; therefore, it is the offerors responsibility to check the website periodically for any amendments to the solicitation. Websites are occasionally inaccessible due to various reasons. The Government is not responsible for any loss of Internet connectivity or for an offerors inability to access the documents posted on the referenced web pages. The Government will issue no paper copies.

1. Contractor will provide services requested within this Scope of Work for the following equipment:

a. GENE ANALYZER

i. Manufacturer: Cepheid

ii. Model Number: GeneXpert

iii. S/N: 702742/706659

iv. EE#: 13639

b. Location: Microbiology

c. Period of Performance – Base plus 4 option years, see Schedule.

2. QUALIFICATION OF CONTRACTORS:

a) Quotes will be considered only from contractors who are regularly established in the service called for and who, in the judgement of the Contracting Officer are financially responsible.

b) The contractor must provide documentation to verify their competency to work on the equipment upon submittal of a quotation.

c) The documentation may consist of a letter from the Manufacturer verifying the service representative has been trained or a Manufacturer's training certificate or experience, with this specific equipment, that can be verified thru references from current and/or previous customers. The Contracting Officer reserves the right to refuse contractors who do not satisfactorily demonstrate these requirements.

3. SERVICE:

a) Service shall consist of, but is not limited to technical inspections, cleaning, lubricating, adjusting, calibrating, installation of calibration kits, replacing parts or modules, as needed, troubleshooting, repairing and travel or zone charges without additional cost to the government and maintaining the equipment in first class operating condition, including all intervening/emergency calls necessary between regular inspections, but excepting services necessitated by accident, fire or abuse.

b) The Contractor will provide replacement test modules which are calibrated to the manufacturer’s specifications.

c) The calibration of the modules must be traceable back to the manufacturer’s standard.

d) The contractor will coordinate all services through the Biomedical Engineering Contracting Officers Representative (COR) and must obtain approval before performing any service or using any parts or supplies that are not covered under the contract.

e) Services will be performed at the Erie VA Medical Center, 135 E 38th Street, Erie, PA, between the hours of 8:00am and 4:30pm, Monday through Friday, unless otherwise approved by the Biomedical Engineering COR. The Contractor will confirm the date of the preventive maintenance inspection 48 hours prior to the date of the planned visit.

4. REPORTS:

a) The Contractors representative shall report to the Medical Center Police office to sign-in and obtain a contractor’s identification badge prior to performing any preventive maintenance inspections or repairing of the equipment.

b) After obtaining a contractor’s identification badge the Contractor's representative shall notify the Biomedical Engineering COR to inform them of their presences on station.

c) Upon completion of the service call the Contractor's representative shall inform the Biomedical Engineering COR and provide a copy of the service report.

d) The report shall include:

a. Date of service.

b. Equipment serviced.

c. Action taken.

d. Parts replaced.

e. Any costs not covered under the service contract.

f. Signature of authorized VAMC official.

g. Copy of all pertinent data and test results against the equipment.

5. EMERGENCY REPAIRS:

a) Emergency repairs shall be defined as an on-site intervention and repair which is required when the instrument is inoperable and unable to process assays.

b) All emergency services shall be performed between the hours of 8:00am to 5:00pm, Monday thru Friday, unless otherwise approved by the COR.

c) The Contractor will be required to respond, by telephone, within 2 hours after notification of an on-site repair request.

d) A service technician must arrive at the Medical Center, on the first normal working day, no more than 48 hours after notification of the need for on-site service.

e) Once repair work has commenced, it is expected that the repair will be completed as expeditiously as possible to minimize the downtime.

f) Upon acceptance of the contract, emergency work will only be accepted if ordered by an authorized VAMC employee.

g) Laboratory employees and Biomedical Engineering employees are authorized to call for services covered under this contract.

h) Any work directed by any other VAMC employee or unauthorized work completed by the Contractor shall be at the liability of the Contractor. All work shall be performed in accordance with all commercial "good manufacturing practices".

6. REPLACEMENT PARTS, HARDWARE UPGRADES AND SOFTWARE UPGRADES:

a) Only new standard parts/test modules, produced by the manufacturer of the equipment or proven equal, shall be furnished and installed by the Contractor.

b) All parts shall be of current manufacture and shall have full versatility with presently installed equipment.

c) Contractor will maintain an adequate supply of parts so that no delays will occur in returning the equipment to operational status.

d) Any software upgrades that are necessary to correct operational problems shall be provided under this service contract.

e) The Contractor must inform the COR of any operational changes that may occur due to a software upgrade and provide user training for the changes.

f) The Contractor must obtain approval from the Biomedical Engineering COR or the authorized VAMC employee before using any parts or supplies that are not covered under this contract.

7. FREQUENCY OF INSPECTIONS:

a) The equipment covered under this contract will receive one (1) preventive maintenance inspection per year, to be performed by the on-site Laboratory technician.

b) The preventive maintenance inspection will be performed during the month of January, for each contract year.

8. SECURITY AND PRIVACY:

a) Contractor will be on station to provide service and therefore required to take the generalized privacy training: Privacy Training for Personnel Without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

b) Training is required upon hire and annually thereafter as long as the contract is in place.

c) Contractor can self-enroll in TMS, take online training course # VA20939, and provide a copy of the completed training certificate to the COR or, contractor can read the text version and provide a copy of the completed training certificate to the COR. If text version is reviewed, the COR will enter training as completed in TMS.

[ End of Statement of Work]

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DRAFT STATEMENT OF WORK