RFQ_Combined_Synopsis.FisherBrand_Microscope_Slides.pdf

COMBINED SYNOPSIS SOLICITATION

(i) This is a combined synopsis/solicitation for brand name FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides for the Pittsburgh Pathology and Laboratory, Medicine Service, Department of Veterans Affairs, as prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price purchase order is anticipated.

(ii) The solicitation number is 36C24419Q0197 and is issued as a request for quotation

(RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95.

(iv) This solicitation is set aside 100% for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS 339112 code has a small business size standard of 1000.

(v) Contract Line Items (CLINS): GLASS ADHESION MICROSCOPE SLIDES 50 boxes delivered on the second Thursday of each month. Base Year with Four Option Years.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides

STOCK NUMBER:

1255015

600 BOX __________________ __________________

GRAND TOTAL

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P295_49268

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Option Year 1 FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides

STOCK NUMBER:

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Option Year 2 FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides

STOCK NUMBER:

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Option Year 3 FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides

STOCK NUMBER:

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Option Year 4 FisherBrand, Superfrost Plus Glass Adhesion Microscope Slides

STOCK NUMBER:

B.3 DELIVERY SCHEDULE

ITEM NUMBER QUANTITY DELIVERY DATE

0001 SHIP TO:

The shipping dock at:

VA Pittsburgh Healthcare System, University Drive C Pittsburgh, PA 15240 Attn: Frank Fusca

2NE111-1-UD

600 WITHIN 30 DAYS

ARO

MARK FOR: Attn: Frank Fusca 412-360-3778 Frank.fusca@VA.GOV

INSTRUCTIONS: DELIVER ALL CLINS TO ADDRESS

ABOVE

0002 OPTION YEAR 1 600

0003 OPTION YEAR 2 600

0004 OPTION YEAR 3 600

0005 OPTION YEAR 4 600

STATEMENT OF WORK - PRODUCT DESCRIPTION:

GLASS ADHESION MICROSCOPE SLIDES

A. GENERAL INFORMATION:

Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise be specified. The contractor shall provide glass slides that are specially treated to electrostatically adheres tissue sections and cells to the glass without the need for adhesives or protein coatings. The VA Pittsburgh Pathology and Laboratory Medicine

Service is seeking the following reagents:

• The slides must electrostatically adheres tissue sections and cells to the glass without the need for adhesives or protein coatings.

• 50 boxes of 144 slides or 5 cases of 10 boxes will be delivered by the second

Thursday of each month.

• Slides must have chemical-resistant white marking surface.

• Slides must be size: 25 x 75mm.

• Slides must be FisherBrand, Superfrost Plus.

Freight charges are included in the price of the reagents.

B. CONTRACTOR INFORMATION REQUIREMENTS:

Contractor agrees to notify the Contracting Officer Representative (COR) of any changes to reagent composition, shipping delays or product recalls. Contractor will work with COR to schedule any required training or education. The Contractor will provide any updates to material data safety sheets (MSDS).

C. GOVERNMENT FURNISHED PROPERTY:

The government will furnish no property to the vendor.

D. TERM OF CONTRACT:

This will be a base year contract with 4 option years. No materials shall be sent by the contractor after the end date until the Contracting Officer authorizes such services in writing.

E. LEGAL REQUIREMENTS RELATED TO MEDICAL RECORDS/PRIVACY AND

CONFIDENTIALITY:

1. Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). As required by HIPAA, the Department of Health and Human Services (HHS) has promulgated rules governing the security, use, and disclosure of protected health information by covered entities, including the Department of Veterans Affairs (VA).

2. Records created by the Contractor in the course of treating patients under this contract are the property of VA and shall not be accessed, released, transferred or destroyed except in accordance with applicable federal law and regulations.

3. The treatment and administrative patient records created by, or provided to, the Contractor under this contract are covered by the VA system of records entitled “Patient Medical Records – VA” (24VA19), which is available at http://www.rms.oit.va.gov/SOR_Records/24VA19.asp

4. The Contractor is required to comply with Title 48 of the Code of Federal Regulations, Part 24.101-24.104 “Protection of Privacy and Freedom of Information”. When responding to a veteran’s request that copies of records is released to a third party, the Contractor shall refer the veteran to VA for release of records. The Contractor is responsible for complying with VHA, Joint Commission, HIPAA, and other applicable external regulatory agency regulations.

5. Neither the VA nor the Contractor has the legal authority to require that a patient provide his/her Social Security Number to the VA as a condition for receiving medical care under Title 38, United States Code. If the patient does not provide a Social Security Number, the VA will assign a unique identification number to the patient.

http://www.rms.oit.va.gov/SOR_Records/24VA19.asp

F. DELIVERY LOCATION:

Shipping Dock at:

VA Pittsburgh Healthcare System University Drive C Pittsburgh, PA 15240 ATTN: Frank Fusca, 2NE111-1-UD

G. CONTRACT ADMINISTRATION: DESIGNATION OF CONTRACTING OFFICER

REPRESENTATIVE:

Jason C. Tedrow is designated as the COR in monitoring and certifying as to the receipt of services rendered under this contract. A formal Delegation letter outlining the responsibilities of the COR will be sent after award of contract.

Name: Jason C. Tedrow

Title: Lead Medical Technologist

Phone: 412-360-1534

Email: Jason.Tedrow2@va.gov

H. CLAUSES:

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following clauses AND instructions are added as addenda:

CLAUSES:

52.214-21 Descriptive Literature (APR 2002) 852-219-10 ...... VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside

(a) Gray market items are Original Equipment Manufacturer’s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.

(ix) Evaluation of this requirement will be based on PRICE ONLY

(AUTHORIZED DISTRIUBTOR LETTERS FROM THE MFG MUST BE INCLUDED)

(x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda:

(End of Clause)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil https://acquisition.gov/far

(End of Clause) 852.203-70 Commercial Advertising (JAN 2008)

852.246-71 Inspection (Jan 2008)

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition:

52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-19 Child Labor--Cooperation with Authorities and Remedies (FEB 2016) (E.O.

13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (MAY 2014) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013)

(xiii) There are no additional contract requirements, terms or conditions.

(xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE.

(xv) Quotes must be emailed to justin.erdley@va.gov and received no later than 01/29/2019

AT 12 NOON EST

Quotes may be submitted on this document (If you use this form, Include your company information name, address, phone number, POC, POC email, and DUNS #) or the vendor’s own form.

If you are not the manufacturer then an AUTHORIZED DISTRIBUTOR LETTERS FROM THE MFG needs to be provided with your quote in order to be considered for the award.

NO LATE OFFERS WILL BE ACCEPTED

(xvi) For information regarding the solicitation, please contact Justin Erdley at

Justin.erdley@va.gov