36C24418Q9291-000.docx

Hologic Selenia Dimensions Mammography system.

FedBizOpps Sources Sought Notice

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Sources Sought Notice Rev. March 2010 J Full Service and Maintenance for Government owned Hologic Se Dimensions Mammography system. a. Repair: Repair Services will be provided, at the request, to diagnose and correct equipement malfunctions on a routine basis.

19104 36C24418Q9291 06-27-2018 N 811219 Department of Veterans Affairs Network Contracting Office 4 Cynthia J. Lind Contract Specialist cynthia.lind3@va.gov 878 271 6638 Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104 16001

USA

http://www.philadelphia.va.gov VA Philadelphia Medical Center Cynthia J. Lind Cynthia.lind3@va.gov 642-18-4-088-0523 Hologic Mammo

MAINTENANCE CONTRACT SPECIFICATIONS

STATEMENT OF WORK

I. General Guidance

a. Title: Full Service and Maintenance for Government owned Hologic Selenia Dimensions Mammography system.

b. Scope of Work: The contractor shall provide full service and maintenance for government Hologic Selenia Dimensions Mammography system EE# 99084 SN 81003178082, required by the requirements stated herein.

c. Background: VAMC Philadelphia utilizes Hologic Selenia Dimensions Mammography system along with all associated hardware and software needed for the proper functioning of the system. This equipment requires repair and maintenance by trained personnel using manufacturer approved parts and specifications.

d. Type of Contract: firm fixed price, $78,455.

II. Period of Agreement: Base plus 4 option years; see Schedule. Unless otherwise specified, this contract will be for a service period of 8/6/18 through 8/5/19. The Department of Veterans Affairs reserves the right to terminate this contract (in whole or in part) during the contract period for the convenience of the Government by giving the contractor a 30 day notice of intent to terminate. Under no circumstances shall this contract be renewed without written authorization from the Department of Veteran's Affairs.

III. Service to be Provided by Contractors:

a. Repair: Repair services will be provided, at the request of the Department of Veterans Affairs, to diagnose and correct equipment malfunctions on a routine basis. Repair service will be provided from 8:00 a.m. to 5:00 p.m. on VAMC working days. All repairs shall be performed by a manufacturer trained technician.

b. Parts: All replacement parts furnished will be new or factory rebuilt and equal to or exceeding the manufacturers authorized parts specifications. Priority parts delivery is included.

c. PM and Performance Test: Preventive Maintenance shall be conducted at least annually unless otherwise specified. The preventive maintenance inspection shall be in accordance with manufacturer's frequency and recommended protocol. Performance testing will clearly verify that all equipment covered under the agreement meets or exceeds manufacturer's technical specifications. Maintenance will include, but is not restricted to:

1) cleaning of equipment

2) running system diagnostics (hardware and software)

3) calibrating and lubricating equipment to manufacturer's specifications

4) providing all factory required hardware and software updates, which

1. ensure performance to manufacturer's current specifications

5) Electrical safety testing of equipment

d. Scheduling Arrangements:

1) Response time of the contractor for routine service calls made during the hours of 8:00 a.m. and 5 p.m. within four (4) hours. On-site emergency coverage for down Equipment, Monday to Friday, 5:00pm to 9:00pm, local time, when call is received by 2:00pm, local time.

2) The term, "Response Time of the Contractor," will result in the physical presence of a fully qualified technician arriving on station within the specified time-frame. Upon notification of need for service, the contractor shall respond within 30 minutes via phone to establish a repair schedule. Upon arrival, the contractor will notify the Biomedical Engineering contact person (see IV b).

e. Documentation: At the completion of each service call or scheduled maintenance, the contractor shall provide a written service report to the primary and/or alternate contact person. This report will clearly indicate the following:

· date of service

· name of vendor service technician/engineer

· type of service performed

· model

· serial number

· VA barcode (EE) number of the component of the system

· description of the service completed

· list of any parts replaced

· contract obligation number (642-Cxxxxx).

Service reports must also be emailed to vhaphibiomedicalservicereports@va.gov, with the Vendor Name and contract Obligation Number (642-Cxxxxx) listed in the Subject line. Failure to provide complete and legible documentation as described will result in payment delays and possibly non-payment.

f. Calibration And Documentation Of Contractor’s Test Equipment: Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment should be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification should be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation should include at least the following:

a. Unique identifier for the test and measuring equipment. This should match the identifier on the service documentation provided to Biomedical Engineering.

b. Testing interval.

c. Test date.

d. Next test due date.

e. “As received” and “As returned” status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned).

f. Calibration results data.

g. Identification of the device used to test equipment.

h. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate.

i. Reference to the testing procedure used.

j. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service.

IV. Terms and Conditions:

a. User Responsibility: The Department of Veterans Affairs will provide the contractor's authorized personnel access to the equipment and adequate working space during performance of any services specified in this agreement.

b. Biomedical Engineering Contact Person: The VAMC contact person for this maintenance contract can be reached at (215) 823-5800 x9094 or (215) 823-4604:

ii. Primary: John Carr

iii. Alternate: Mark Brody

1) The primary contact, or alternate, shall coordinate the scheduling of repair and preventive maintenance visits with the contractor. The contractor's representative shall notify the primary contact, or alternate, either in person (Biomedical Shop Room 3A152, bldg 2) or by telephone (extension 5829) whenever he/she arrives on station. All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use. The completed service reports shall be provided to the primary contact, or alternate, upon completion of the work. Failure to contact VA representative or present proper documentation will result in delay of payment.

c. Information Security:

1) Equipment, and any related services/support associated with the use of this equipment, must adhere to the Health Insurance Portability and Accountability Act (HIPAA) and all applicable Information Security Requirements of the Department of Veterans Affairs. Hard drives and other storage media contained within the equipment cannot be returned to the company, manufacturer and/or its representative. Hard drives or other storage media shall not be removed from VA property by the contractor. Biomedical Engineering MUST be notified whenever a hard drive or other storage media needs to be removed from the equipment so that the VA can take possession for proper disposal/destruction by the Department of Veterans Affairs.

2) All vendor mobile media devices (USB drives, CDs, DVDs, etc.) must be scanned by Biomed before use.

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