36C24418Q0545-001.docx

STATEMENT OF WORK

FOR

HVAC SYSTEM CLEANLINESS INSPECTION

WILKES-BARRE VAMC

The scope of work for this procurement is to conduct a physical inspection of the heating, ventilating and air conditioning (HVAC) systems ductwork and other components on Floors 1 (ground level), 2 and 3 of the Community Living Center (CLC) at the Wilkes-Barre Department of Veterans Affairs (DVA) Medical Center. Based on the results of the inspection, the contractor shall prepare and submit to the DVA for approval a written work plan , as detailed herein, of any need for HVAC system cleaning.

The contractor awarded this service contract shall have a minimum of five years direct, hands-on experience in the inspection and cleaning of HVAC systems, and shall be qualified to perform this work as determined by the requirements of such certifications as an Air systems Cleaning Specialist (ASCS),Certified Ventilation Inspector (CVI), or equivalent. Contractor staff shall have a verifiable working knowledge of HVAC engineering fundamentals, and current industry HVAC cleaning and restoration techniques. The contractor shall provide five project examples (one project for each of the last five years) of comparable, previously completed duct inspection and cleaning projects for commercial buildings, including client contact information for reference checks.

The contractor shall review the attached floor plans for floors 1, 2 and 3 to become familiar with the HVAC ductwork installation, and to identify the scope and potential issues of the inspection.

The Contractor shall then perform a written risk assessment prior to conducting the HVAC inspection, and present the assessment, including recommendations, to the DVA to discern what impact the inspection process may have on the CLC environment and its occupants. As an integral part of the assessment, the Contractor shall recommend (and implement during the inspection) appropriate Environmental Engineering Controls to prevent disturbed particulate from being released into the building environment.

The Contractor shall be familiar with and follow the requirements of ANSI/ASHRAE/ACCA Standard 180 , Standard Practice for Inspection and Maintenance of Commercial Building HVAC systems, and NFPA 90-A Standard for the Installation of Air-Conditioning and Ventilation systems.

The actual physical cleanliness inspection shall include the entire ductwork length of run, including elbows, branch runs, diffusers, grilles and other system components. The inspection shall include the supply air ducts, return air ducts, exhaust air ducts, and shall include all internal HVAC components such as heat recovery, turning vanes, dampers, after filters, coils, fans and so forth. The contractor shall be responsible to install permanent access doors, service panels or other means to provide access to the internal segments of the HVAC systems. All access work shall be performed in a professional manner and meet the requirements of the Sheet Metal and Air Conditioning Contractors lAssociation (SMACNA), the National Fire Protection Agency (NFPA), the International Building Code (IBC) and DVA construction standards.

Also, the inspection shall include all components of the air handlers serving Floors 1, 2, and 3 , including filters and air bypass, heating and cooling coils, condensate pans and drain lines, humidification systems, acoustic insulation, fans and fan compartments, dampers, door gaskets and general unit integrity.

The contractor shall inspect 5 air handlers located in rooftop penthouses, one air handler located above the ceiling on the basement level, and one air handler above the ceiling on the second floor.

Also, the contractor shall inspect five random wall-mounted fan coil units located in resident rooms on each floor level, and all of the above-ceiling fan coil units located on the basement level.

During the inspection, the contractor shall note HVAC components found to have pre-existing damage, document the extent of damage, including photographic documentation, and include this information as a separate section in the written work plan.

Following the completion of the physical inspection, the Contractor shall prepare and submit for approval to the DVA a written work plan that describes in detail the responsibilities and specific tasks associated with the proposed cleaning project. The work plan will be prepared using the information gathered from the HVAC Inspection and system assessment. Information collected from the HVAC inspection shall include photographic documentation of the internal surfaces of the ductwork and other components as required to convey the cleanliness, or otherwise, condition of the ductwork and components.

The written work plan shall include recommendations for cleaning, a clearly defined scope of work for the cleaning process considering building occupancy, recommended phases of work to minimize occupant relocation during the cleaning, a determination of the Environmental Engineering Controls, and any unique requirements.

The written work plan shall clearly identify which HVAC ductwork and components require cleaning, as well as those components and ductwork sections NOT requiring cleaning. The Contractor shall prepare drawings similar to those attached to clearly represent the cleaning process. Also, the written work plan shall include specific means and methods of cleaning that will be utilized for this cleaning project. The work plan shall also include a schedule to describe how long work is required to complete the various phases of the cleaning process.

All general use and/or specific “chemical” cleaning products specific to this cleaning project shall be clearly listed in the written work plan. Also, the manufacturer’s instructions for use and application shall be listed as an appendix in the written work plan , to include Material Safety Data Sheets (MSDS and SDS). Where applicable, the written work plan shall include a description of Engineering Controls to be utilized to control and eliminate building occupant and worker exposure to particulates and other agents, chemical vapors and odors.

As a part of the written work plan, an Interim Life Safety Plan shall be developed to address safety detection devices ( duct, heat and smoke detectors) affected during the cleaning process.

The written work plan shall also include a detailed cost estimate to perform the proposed cleaning process as described in the final approved written work plan. The cost estimate shall take into account work necessary to be performed during other than normal business hours.

PROVIDED BY WBVAMC:

A) VA personnel must provide the contractor with access to the appropriate access to the CLC for the length of the project.

B) Site visit is scheduled for 30 May 2018 at 10:00 am EST. Please contact Kevin Ohearn at (570) 824-3521 X7336 or Kevin.Ohearn@va.gov for details.

SPECIAL CONTRACTOR PROVISIONS:

A) Security Requirements:

a. While on VA property, all contractor personnel must comply with the rules, regulations, and procedures governing the conduct of personnel at a Government facility.

b. Prior to the commencement of any work under this contract, upon arrival to the VA Medical Center, contractor personnel must first check-in with COR.

c. Contractor personnel must properly display their identification badge at all times while on VA property so that their name and the company they work for can easily be seen.

B) Interference in Performance Requirements:

The following provisions must be adhered to by contractor personnel throughout the duration of this contract:

a. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility; e.g. utility services, servicing of fire protection systems, and the passage of facility patients/personnel, etc.

b. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government

c. Contractor personnel must inform the COR of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling must be made by the COR.

C) Contractor Responsibilities:

a. The Contractor must be responsible for ensuring all provided personnel are properly licensed to operate a motor vehicle if operating a motor vehicle on VA property is required.

PERFORMANCE SCHEDULE:

A) Performance Start:

The contractor must start with 30 days of the contract award.

B) Working Hours:

All work must be performed Monday through Friday (except Federal Holidays), 8:00 AM Eastern – 4:30 PM Eastern.

C) Period of Performance:

Contractor must have inspection and required documentation completed Within 90 calendar days.

END OF STATEMENT OF WORK