Notice of Intent to Sole Source - 36C24227Q0139 - Cable and Wi-Fi.pdf

Special Notice

*= Required Field Special Notice

SUBJECT* FY 27 Services | Notice of Intent to Sole Source | Canandaigua Fire Dept. Cable and Wi-Fi | Base + 4

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14215

SOLICITATION NUMBER* 36C24227Q0139

RESPONSE DATE/TIME/ZONE 11-27-2026 15:30 EASTERN TIME, NEW YORK,

USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* DG10

NAICS CODE* 517111

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

3495 Bailey Avenue

Building 3, 2nd floor

Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist

Jamie Boyar

Jamie.Boyar@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW 12.102(a) to obtain Spectrum Cable and Wi-Fi services.

Period of Performance:

Base: February 15, 2027 – February 14, 2028 Option 1: February 15, 2028 – February 14, 2029 Option 2: February 15, 2029 – February 14, 2030 Option 3: February 15, 2030 – February 14, 2031 Option 4: February 15, 2031 – February 14, 2032

Basic description of the requirement: The Department of Veterans Affairs, VA Finger Lakes Healthcare System, Canandaigua, NY requires their Fire Department Building 16, to have a minimum of 300 megabits per second (MBps) to support a crew of 8 persons, 3 shifts daily, 24/7, with Basic Channel lineup to include local and international news. Spectrum has been and is currently being utilized for cable and Wi-Fi services throughout the VA Finger Lakes Healthcare System, including Bath, Canandaigua, and Rochester.

Spectrum is the sole authorized source to perform the required services. They provided documentation stating that Spectrum’s network infrastructure and related documentation are proprietary and confidential.

This includes, without limitation, routers, switches, fiber routes, fiber maps, KMZ files, and any other materials that depict, describe, or contain specifications or other non-public information related to Spectrum’s network. Except as otherwise expressly provided in the applicable agreement, all materials and equipment furnished by Spectrum, including hardware and software, shall remain the property of Spectrum. Spectrum maintains formal policies and procedures governing physical security, information security, information systems management, risk management, incident reporting, and disaster recovery. In addition, Spectrum enforces comprehensive training and compliance programs to ensure adherence to policies and operational controls that are essential to the successful delivery of customer services.

Because these documents reflect internal proprietary practices and procedures, Spectrum does not distribute copies of these policies. All work shall be in accordance with the Original Equipment Manufacturers (OEM) standards. All services are to be done as per OEM proprietary instructions.

Place of Performance:

VA Finger Lakes Healthcare System 400 Fort Hill Ave, Fire Department Building 16 Canandaigua, NY 14424

The NAICS code for this requirement is 517111 – Wired Telecommunications Carriers

Intended Source:

Spectrum Business 6400 Fly Road East Syracuse, NY 13057

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by November 17, 2026, at 3:30PM Eastern Standard Time (EST).

The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered.

Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.

Interested parties are encouraged to furnish information by email only with RESPONDE TO INTENT TO SOLE SOURCE - SPECTRUM BUSINESS CABLE AND WI-FI SERVICES in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist Jamie Boyar at Jamie.Boyar@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor’s capabilities and experience that will demonstrate the ability to support these requirements.

mailto:Jamie.Boyar@va.gov