36C24227Q0062.docx

SUBJECT*

Sources Sought Notice - Elevator Inspection Services

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Yasmin Moses Yasmin.Moses@va.gov

PLACE OF PERFORMANCE

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

The Department of Veterans Affairs Network Contracting Office 2 is issuing this source sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to provide elevator inspection services at the James J. Peters VA Medical Center (addresses below). The VA is seeking to provide for this requirement as of 12/01/2026 through 11/30/2027.

James J. Peters VA Medical Center, 130 W. Kingsbridge Road Bronx, NY 10468 The result of this market research will contribute to determining the method of procurement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 541350, Building Inspection Services (Size Standard $11.5 million).

James J. Peters VA Medical Center are in need of a full-service contract for elevator inspection services. The period of performance is from 12/01/2026 through 11/30/2027.

Please review the attached Statement of Work included herein.

THERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.

Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

If your organization has the potential capacity to perform these contract services, please provide the following information: Organization name, point of contact, SAM UEID number, address, email address, Web site address, telephone number, and socioeconomic status of the organization. Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) must be verified and relative to NAICS 541350.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

The government will evaluate market information to ascertain potential market capacity to 1) provide services consistent in scope and scale with those described in this notice and otherwise anticipated; 2) provide services under a service acquisition contract.

The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business), relative to NAICS 238220. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on SAM.gov website SAM.gov | Home at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

The following information is required for determining procurement strategy and viability of sources:

Set aside requirements have limitations on subcontracting. This service is located in Bronx, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experiences does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years?

· Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

· Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

· Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

· Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

· Contractors shall include any relevant comments about the Attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that-

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [X ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(1) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(2) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(iv) Referral to the VA Suspension and Debarment Committee;

(v) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(vi) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

Submission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 10/23/2026, at 3:30 PM Eastern Standard Time (EST). All responses under this Sources Sought Notice must be emailed to Yasmin.moses@va.gov.

Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.

See included document below: Statement of Work (SOW)

Statement of work Elevator Inspection Service

1. Background: This requirement is for a firm-fixed-price contract to provide elevator inspection services at the James J. Peters VA Medical Center, located at 130 W. Kingsbridge Road, Bronx, NY 10468. The contract will include a base period and four option periods.

2. Scope of work:

a. Contractor shall observe and inspect while the Service Company performs five-year load tests when applicable and annual safety test of elevators and dumbwaiters listed

b. These specifications cover the inspections of elevators and dumbwaiters, the annual tests of governor and safety devices, of elevators and dumbwaiters during the base year period and all renewal option periods.

c. Inspections and documentation shall be in accordance with American Society of Mechanical Engineers (ASME) A17.1, A17.2, A17.3, A17.4.

3. Performance Period:

a. The government requires a 12-month contract from the contract award date for the base year including the four option years.

4. Safety Compliance:

a. Contractor shall provide inspection services in compliance with current (ASME) A17.1, ASME A17.2, ASME A17.3 requirements, National Fire Protection Agency (NFPA) Life Safety and Fire Codes, Occupational Safety and Health Administration (OSHA) rules and regulations

b. The Contractor must provide proof of QE-1 certification.

c. Contractor must follow all local, state, and federal occupational safety and health codes and regulations most recent edition and addenda standard

d. Contractor shall conduct inspection at the slowest operating speed

i. no load test required for annual test as indicated in the Safety test instructions on VA Form 10-6167, “Report of Test of Elevator Governor and Safety Devices”

e. The elevator maintenance company is required to furnish the tools and labor to perform the annual no load tests.

f. The inspection contractor will witness and certify the inspection

g. Phase I Lobby Key Switch and Phase II Service check should be accomplished during the annual safety check.

h. Inspections are to be made in accordance with the Safety Code for Elevators,

i. ASME A17.1 latest edition. Elevators are to be run at slow speed.

j. Testing requires 50 lb test weights. No fifty-five-gallon drums filled with water or 1000 lb weights will be accepted for use on load tests.

k. The elevator maintenance company is required to furnish weights, tools, and labor to perform the five-year full load test. The elevator inspection contractor will witness and certify the inspection.

NOTE- When any updates to the certification are completed, a copy must be provided to the CO and COR within 10 calendar days of the update certification.

5. Five Year Safety Test:

a. A five-year safety test will be performed on elevators and dumbwaiters listed when applicable.

b. Safeties shall be subjected to the ASME testing standards for car and counterweights, governors and oil buffers as indicated in the Safety Test Instructions on VA Form 10-6167, “Report of Test of Elevator Governor and Safety Device”.

c. All work is to be performed in accordance with 5- year inspection test requirements, ASME A17.1 latest edition.

d. Test leveling zone and leveling speeds with contract load.

e. Test the door pressure and kinetic energy.

f. Test governor pull through tension.

NOTE: During the performance of the five (5) year test requirements, adjacent elevators shall be removed from service in the interest of safety in accordance with ASME A17.2.1.

6. Record:

a. The contractor shall record the follow;

i. Capacity,

ii. speed empty up and down,

iii. speed loaded up and down,

iv. safety jaw tripping speed,

v. over-speed governor tripping speed,

vi. safety slide on the rails,

vii. governor pull through,

viii. governor plate speed,

ix. car level after test,

x. buffer return time, c

xi. omplete firefighters service check as applicable,

xii. safety rope pull out as applicable.

b. Perform all inspections and tests in strict accordance with ANSI/ASME A17.1 plus A17.2.

c. Vendor shall schedule/coordinate inspection/testing of listed units with the Contracting Officer’s Representative (COR) and Service Company at least two weeks prior to inspection/testing procedures.

7. Reports:

a. The contractor shall complete VA Form 10-6167, “Report of Test of Elevator Governor and Safety Device” upon completion of the inspection.

i. For all items on such forms which are not applicable, the notation "NA" (not applicable) shall be made.

b. The contractor shall clearly indicate any adjustments, repairs, or replacements necessary to correct trouble encountered

i. Contractor shall justify such recommendations, and shall furnish specifications sufficient to repair deficiencies and provide cost estimate for repair.

c. Reports will be prepared and submitted not later than 15 working days following the inspection to the VA Medical Center which was inspected

i. Subject- Attention: Engineering Service/ COR as noted at time of award.

d. Service tickets must be signed and dated, indicating work complete or incomplete

8. Schedule of Inspections and Work Hours:

a. The contractor shall coordinate with the Elevator Maintenance contractor and provide VAMC staff with an expected testing schedule.

b. Work required in the performance of this contract shall be performed during the VA Medical Center's regular administrative working hours, which are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays.

c. The contractor shall notify the COR or designee, at least 2 weeks in advance to coordinate the time and date of the inspection.

d. The COR shall accompany the contractor as an observer during the entire time of each inspection.

e. Upon arrival to perform inspection all service contract personnel must check in and out at the Facilities Management Office or other designated area before providing services.

f. Location for checking in and out during normal business hours will be indicated at time of award.

9. Inventory of Vertical Transportation:

Elevator Inventory Table

*TYPE: P-PASSENGER, F-FREIGHT, H-HYDRAULIC, DW-DUMBWAITER

BUILDING NEARBY, LOCATION, ELEVATOR #, TYPE/ MAKE, # of STOPS

10. Additional Items:

a. The Contracting Officer or their designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken.

b. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed.

c. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforesaid.

d. If the Contractor fails or refuses to comply promptly, the Contacting Officer may issue an order, stopping all or any part of the work, and hold the Contractor in default in accordance with the Default clause in this contract.

e. If work is required outside of the Scope of this Contract, the inspector shall submit a detailed cost estimate/proposal for required inspection to the CO/COR within 2 business days of finding the issue.

f. Any additional items outside of the Statement of Work are not authorized, unless approved through a modification to the contract by the CO.

g. Failure to obtain authorization will result in NON-PAYMENT of charges acquired.

Elevator Inspection Services at James J. Peters VA Medical Center