36C24227Q0018.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

POINT OF CONTACT*

Contract Specialist Dolores Sachuk-Thompson Dolores.Sachuk-Thompson@va.gov 716-862-7461 x22383

PLACE OF PERFORMANCE

Franklin Delano Roosevelt Hospital

2094 Albany Post Rd.

Montrose NY

ADDITIONAL INFORMATION

DESCRIPTION

This is a Sources Sought Notice for Temporary Rental Boiler for the Montrose VAMC.

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Buffalo, New York for the purpose of collecting information about a requirement where the Contractor shall provide; one (1) Temporary Rental Boiler (1000 HP Fire tube boiler), boiler maintenance, and repair services as needed. The Vendor shall provide boiler rental services for a minimum of five (5) months from November 2026 through March 2027 for the 1000 HP Steam Boiler and all necessary labor, materials, maintenance and engineering support to integrate the rental boiler into an existing 95 PSIG steam grid inside the VAMC at Montrose NY 10548. The Vendor shall provide all maintenance services for the rental boiler and be able to provide additional months of rental services for the steam boilers, if needed. The boiler shall meet the requirements of the VHA Safety Device Testing Manual and Boiler Plant Directive 1810. The vendor shall make all connections for the temporary to the boiler plant at the VA Hudson Valley HCS Montrose Campus - Franklin Delano Roosevelt Hospital, 2094 Albany Post Road, Montrose, NY 10548

The VA is seeking to provide for this requirement on or about November 1, 2026, with the anticipation the equipment will be operational within fourteen (14) days from delivery. The NAICS code identified for this requirement is NAICS Code 238220 Parking Lots and Garages and NAICS Size standard of $19.0 Million. There is a brief overview of the SOW at the end of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Dolores.Sachuk-Thompson@va.gov and reference 36C24227Q0018.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEID number and address, point of contact and social-economic status.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this; i.e. Certification Letter. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this nature, of this scope and this complexity have you performed in the past five years?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor SAM UEID number for size standard and socioeconomic verification in SAM and SBA certification database (VetCert), as well as for any intended subcontractors.

- Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the Attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) [ X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [ ] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:_________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address:____________________________________________________

Statement of Work (abridged) A. Scope of work: The Vendor must provide a Temporary Rental boiler (1000 HP Fire tube boiler), boiler maintenance, and repair services as needed. The Vendor must provide boiler rental services for a minimum of five (5) months from November 2026 through March 2027 for the 1000 HP Steam Boiler and all necessary labor, materials, maintenance and engineering support to integrate the rental boiler into an existing 95 PSIG steam grid inside the VAMC at Montrose NY 10548. The Vendor must provide all maintenance services for the rental boiler and be able to provide additional months of rental services for the steam boilers, if needed. The boiler must meet the requirements of the VHA Safety Device Testing Manual and Boiler Plant Directive 1810. The vendor shall make all connections for the temporary to the boiler plant. Pictures for each hook up has been supplied. The boiler shall be located at the south end of the boiler plant. Between buildings 24 and 20. Accessible via the stairs off the control room.

A. Vendor must provide and install 3-inch-diameter gas supply piping, valves, gas regulator (if needed), piping supports and other components and fittings as needed for the boiler to function in accordance with VA specs. The temporary boiler will be located approximately 150 feet from the boiler plant. The vendor will also be responsible for terminating the piping into the existing boiler plant gas piping. All work shall be done in accordance with VA regulations. The vendor shall also field verify piping diameter prior to starting the work.

B. Vendor must provide and install 1-inch-diameter oil supply and return (if needed) piping, valves, piping supports and other components and fittings as needed for the boiler to function in accordance with VA specs. The temporary boiler will be located approximately 150 feet from the boiler plant. The vendor will also be responsible for terminating the piping into the existing boiler plant oil piping. All work shall be done in accordance with VA regulations. The vendor shall also field verify piping diameter prior to starting the work.

C. Vendor must provide and install electrical service to power the temporary boiler in accordance with the NEC and VA regulations, and local codes. The electrical wiring shall be outdoor rated SO chord supported off the ground from the rental boiler to existing 250 Amp breaker in the existing panel in the boiler plant, cable shall be run through existing panel trough. All work shall be in accordance with NEC and VA codes. The electrical feed shall be from the wire the boiler plant panel to the temporary boiler, approx. 200 feet away.

D. Vendor must provide and install 10-inch-diameter insulated steam piping, steam valves, low point trap, piping supports, and applicable fittings and appurtenances from the temporary boiler to the temporary steam connections at the North end of the plant. The boiler will be situated approximately 150 feet from the final steam piping termination in the boiler plant. The steam piping shall be welded and pressure tested to ensure no leaks in the piping run. All work shall be done in accordance with VA regulations. The vendor shall also field verify piping diameter prior to starting the work.

E. Vendor must provide and install 6-inch-diameter piping, piping supports, valves and fittings for the boiler feedwater from the boiler room on the North end of the plant to the temporary boiler location, approximately 200 feet away. The piping shall be pressure tested to verify that there are no leaks in the piping run. The vendor shall provide and install heat trace on the water piping; the heat tracing must maintain the water temperature in the piping at a minimum of 225 Degrees Fahrenheit. All work shall be done in accordance with VA regulations. The vendor shall also field verify piping diameter prior to starting the work.

F. The vendor must provide a means to monitor the Boiler key parameters from the boiler plant; the key parameters shall include but not limited to boiler steam pressure, steam temperature, boiler water level, boiler firing rate, burner status, fuel consumption, boiler output and other boiler parameters to monitor safe and efficient boiler operation from the boiler plant. The controls should also allow for the ability of the operator to stop the boiler from the boiler plant in the event of an emergency. The controls must also be independent of the VA network.

G. The Vendor must provide Monthly Maintenance for the Temporary Rental Boiler:

a. Vendor should provide 10 hours minimum monthly to check on the boiler and all safety devices:

i. Week 1: 1 hour check-up walk around on the unit

ii. Week 2: 4 hours of check-up on the unit and minor repairs on any issues

iii. Week 3: 1 hour check-up walk around on the unit

iv. Week 4: 4 hours check-up on the unit and minor repairs on any issues

b. Repairs required while the unit is on rent will be covered by the Vendor.

H. The Vendor shall provide a boiler internal inspection report of the boiler prior to delivery of the boiler. At the end of the rental period the vendor shall provide a boiler inspection report to the VA to close out the rental agreement.

I. The Vendor must obtain a permit(s) from the VA for the temporary boiler as required. Permits shall include, but are not limited to: hot work permit, confined space entry, etc. Permits required are dependent on the nature of the work being performed (ex. If hot work is not being performed, then a permit for this work is not required).

J. The provided temporary Boiler must be able to operate with Natural Gas (9ppm NOx) and #2 oil- no burner modifications needed for switchover. Max Fuel Input 33,000:000 BTU/Hr.

K. The Vendor must provide a temporary Boiler with a steam capacity of 35,000 lbs/hr at 212ᵒF.

L. The vendor shall provide training to all boiler plant personnel.

M. All must be completed in accordance with industry and VA Standards, VA Policies, manufacturer’s specifications, applicable safety regulations and contract specifications.

** This is only a portion of the SOW **

Sources Sought Notice