36C24226R0120_1.docx

SUBJECT*

620-27-202 Mission Critical Roofs B5

GENERAL INFORMATION

Network Contracting Office 2 Hudson Valley Healthcare System 2094 Albany Post Road Montrose, NY 10548

POINT OF CONTACT*

Dany Humphreys

ADDITIONAL INFORMATION

DESCRIPTION

NOTICE OF PROPOSED CONTRACT ACTION

The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), Hudson Valley Healthcare System VA Medical Center, Montrose, NY, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to AE Works for project 620-27-202 Mission Critical Roofs B5. The place of performance is VA Hudson Valley Healthcare System 2094 Albany Post Road Montrose, NY 10548. This action will result in a Firm-Fixed Price contract with a period of performance of Two Hundred Eighty Five (285) calendar days.

This notice of intent is not a request for a quotation; interested parties may express their interest by providing a capabilities statement no later than October 14, 2026 at 12:00 PM EST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. If after October 14, 2026 at 12:00 PM EST, no viable responses have been received in response to this announcement, Department of Veterans Affairs shall negotiate solely with AE Works. This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Dany Humphreys who can be reached at Dany.Humphreys2@va.gov.

The Government anticipates the award of a firm-fixed- price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition.

SCOPE OF WORK

The objective of this acquisition is to provide comprehensive planning, inspection, Survey, design, and construction management services to evaluate the condition of the existing building 5 roof concrete deck and to determine and develop the necessary construction design for the needed repairs and replacement for the concrete spans that may be at failure risk based on the assessment findings. The scope also includes revising the building 5 roof replacement design documents and integrating all required information into one complete, coordinated, and biddable set of documents for the building 5 roof replacement and roof-deck improvement/repair project.

Scope or Tasks (for services):

Identifying and designing an appropriate solution for the building 5 concrete roof deck repair and replacement which showed signs of deterioration in mid-2025. The scope of work is to perform comprehensive site survey, investigative testing and visual inspection to assess the extent of damage of the existing roof deck and determine whether localized repair is sufficient or is full roof deck replacement is required. Evaluating the condition of the structural trusses supporting the existing roof deck will be included in the investigation. Any required truss repairs identified during this assessment will be incorporated into the final design recommendations. The scope will also include any necessary destructive investigation to access concealed conditions— such as areas above plaster ceilings or suspended acoustic ceiling tiles—followed by restoration of all disturbed areas to their original condition.

620-27-202 Mission Critical Roof B5