36C24226R0038.docx

Project Number: 630A4- 26-104 Project Title: Upgrade S7 Canteen Kitchen Elevator

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Torell Camp torell.camp@va.gov

PLACE OF PERFORMANCE

Network Contracting Office 2

Brooklyn VA Medical Center

800 Poly Place

Brooklyn NY

ADDITIONAL INFORMATION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice Sources Sought Notice

DESCRIPTION

Sources Sought Notice

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THE GOVERNMENT WILL NOT PAY NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT The Department of Veterans Affairs is conducting market research to identify qualified Construction Contractors capable of performing the full construction and modernization of Elevator S7 for Project No. 630A4 - 26-104 titled Upgrade S7 Canteen Kitchen Elevator located at the Brooklyn VA Medical Center, 800 Poly Place, Brooklyn, NY 11209.

This requirement will be procured under FAR Part 36, Construction and Architect-Engineer Contracts, as a construction acquisition. The applicable NAICS code is 236220 – Commercial and Institutional Building Construction, with a small business size standard of $45 million. The estimated Magnitude of Construction, in accordance with FAR 36.204, is between $1,000,000 and $5,000,000. This requirement is anticipated to be solicited as a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. All interested SDVOSB firms must be registered in SAM.gov and verified in the SBA Veteran Small Business Certification (VetCert) database at the time of their response to be considered. The Government does not anticipate any expansion of the existing building footprint as part of this effort. The anticipated award date of the construction contract is on or before April 30, 2026. Prospective Contractors must be registered and verified in SBA’s Small Business Search and https://www.sam.gov and at time of submission of their qualifications in order to be considered for an award.

NOTE: Offerors are reminded of the requirements in VAAR 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, and VAAR 852.219-11, VA Notice of Total Veteran-Owned Small Business Set-Aside. For construction acquisitions, the prime contractor must perform at least 15% of the cost of the contract with its own employees (not including the cost of materials), consistent with the limitations on subcontracting. All firms responding to this Sources Sought Notice must clearly indicate:

1. The percentage of contract work that will be performed with the firm’s own workforce.

2. The trades or disciplines the prime contractor will self-perform.

3. The percentage of contract work that will be subcontracted, along with:

· the name,

· location, and

· type/size of business (e.g., SDVOSB, VOSB, 8(a), HUBZone, small, large) for each proposed subcontractor.

This information is required to demonstrate compliance with VAAR subcontracting requirements applicable to SDVOSB set-aside construction procurements.

In order to assure compliance with 13 CFR 125.6 and VAAR 852.219-10, respondents must demonstrate their ability to comply with the limitations on subcontracting applicable to Service-Disabled Veteran-Owned Small Business (SDVOSB) construction contracts. For general construction, including elevator modernization—the SDVOSB prime contractor must self-perform at least 25% of the cost of the contract, excluding the cost of materials.

Respondents shall provide:

1. The percentage of work the SDVOSB prime intends to self-perform.

2. The specific construction disciplines or tasks the prime will self-perform.

3. Any anticipated subcontracted work (if known), including the business size/status of subcontractors (SDVOSB, VOSB, small, large, etc.).

This information is required solely for market research purposes to determine whether adequate SDVOSB competition exists to support a future set-aside determination.

SCOPE OF SERVICE REQUIRED:

The Department of Veterans Affairs is seeking information from qualified Construction Contractors capable of performing the full modernization of Elevator S7 for Project No. 630A4-26-104 titled Upgrade S7 Canteen Kitchen Elevator, located at the Brooklyn VA Medical Center, 800 Poly Place, Brooklyn, NY 11209. The intent of this Sources Sought Notice is to identify capable SDVOSB, VOSB, and other small business construction firms with the capacity, qualifications, and experience to perform elevator modernization work in an active VA medical facility environment.

The modernization effort includes, but is not limited to: demolition and removal of outdated elevator equipment; installation of new non-proprietary elevator controls and traction machine components; replacement of car operating stations, hall stations, hoistway wiring, traveling cables, safeties, limit switches, and related life-safety devices; refurbishment of the elevator cab; alignment and adjustment of rails and counterweights; pit lighting and GFCI upgrades; compliance with OSHA, NFPA, NYC DOB codes, and VA specifications; coordination of shutdowns with Canteen and Nutrition & Food Services; and ensuring all work is performed in a manner that minimizes disruption to ongoing medical center operations.

Time frame:

The estimated period of performance for the full construction and modernization of Elevator S7 is 180 calendar days, excluding federal holidays. The contractor shall coordinate all shutdowns and work sequencing with the VA to minimize impact to ongoing canteen operations.

LOCATION: Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209

COST RANGE: Estimated Construction Cost Range: $1,000,000 and $5,000,000.

TYPE OF CONTRACT CONTEMPLATED

The Department of Veterans Affairs is contemplating awarding a firm fixed price contract.

SELECTION CRITERIA DESCRIPTIONS

The purpose of these criteria is to assess the capabilities of construction firms to perform the full modernization of Elevator S7 in an active hospital environment. All interested parties must demonstrate experience, capacity, and technical capability relevant to construction, vertical transportation modernization, hospital safety controls, and VA standards.

Evaluation Factors

The below technical evaluation criteria (EC) EC-1 through EC-7 are listed in descending order of importance, and combined are significantly more important than non- technical factor EC-6 through EC-7:

EC-1 Professional Qualifications Professional Qualifications necessary for satisfactory performance of required services with a balanced licensed and certified workforce for the disciplines anticipated to be necessary, including:

· Mechanical Engineering

· Electrical Engineering

· Structural Engineering

· Architecture

· Health Facility Design

· Information Technology

· Communications Systems

· Control Systems Engineering

· Systems Integration

· Fire Protection Engineering

· Hazardous Material Abate

· Physical Security

· The construction team’s proposal shall emphasize the team’s expertise in:

· Construction in a Medical Center/DVA facility while maintaining normal operations of the existing adjacent facility.

· Construction renovation project.

· Its capacity to devote time to the project.

· The degree to which the contractor has previous project experience with critical team members.

· Identify all key members of the construction team in an organizational chart which demonstrates:

· The specific responsibilities.

· Specific Control of the project.

· Include biographical data of all key project personnel to include the following:

a. Name of individual

b. Company employed by

c. Company position title

d. Years with the company

e. Work experience with projects that were of a similar nature.

EC-2 Management Plan QA/QC, Risk Management

· Demonstrate that they understand and are familiar with local Brooklyn VAMC site and its conditions. This includes understanding the various complexities with the specific site.

· Effectively and realistically demonstrates its ability to maintain quality assurance and quality control construction practices. Provide a copy of a Quality Assurance/Quality Control Plan from a previous project of similar size and scope that is in compliance with the Contract Clause titled "Inspection of Construction:

· QC consists of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. Cover all construction operations, both onsite and offsite, and be keyed to the pro- posed construction design and construction sequence. The project super- intendent will be held responsible for the quality of work and is subject to removal by the Contracting Officer for non- compliance with the quality requirements specified in the contract. In this context the highest-level manager responsible for the overall construction activities at the site, including quality and production is the project superintendent. The project superintendent must maintain a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

· Submit no later than 10 days after receipt of Notice to Proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled "Inspection of Construction." The Government will consider an interim plan for the first 7 days of operation. Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.

EC-3 Previous Experience of Proposed Team

· Contractor must show documentation and demonstrate that the contractor and proposed subcontractors have had previous experience in performing work on similar projects. This includes working on Construction renovation.

· Offeror shall demonstrate corporate experience with no less than 4 projects completed within the last five years similar in size and scope to this Project.

· In describing project construction experience, provide the following information:

· Project title, location and brief description including local government agency coordination and contracting method (Construction -build, Construction bid construction, CM at risk, RFP etc.), Project owner, contact name and telephone number and email addresses of owners’ contract person;

· Project Design Architect and Engineers (If Construction) and names and telephone number of contact person(s). Note each firm and employee al- so proposed for this solicitation

· Project prime contractor and major subcontractors and name and tele- phone number of contact person(s). Note each firm and managing per- sons also proposed for this solicitation.

· Project statistics including start and completion dates (original vs actual) for construction; cost (with brief explanation of what is included in the cost), linear footage, significant traffic control or phasing and any awards received.

· Referenced projects should preferably have dealt with the situation where adjacent areas were required to be protected and all services maintained to keep remaining building occupants in operation.

· The contractor shall respond within 48 hours of attempted contact either by the Contracting Officer or VAMC Engineering staff. Failure to respond within the specified time may result in your technical score being lowered for this area of evaluation.

· Demonstrate successful construction safety management and practices on past projects. Provide a copy of the overall company Construction Safety Policy that is in harmony with the requirements of the Code of Federal Regulations 29, Part 1926.

· Clearly outline utility shutdown needed to perform work and the proposed timeframes for outages in the proposed construction schedule as required by EC-5 below. Also state how you will ensure that the main hospital will continue to maintain normal operating activities throughout the site-prep renovation project.

EC-4 Schedule, Capacity to accomplish the work in the required time.

· The proposed schedule will be evaluated as to how well it meets the objectives of the project:

· Explain how you would be Maintaining Normal Operations of Building 1, Main Building.

· Explain your procedures of Planned outages for Building 1.

· Explain your procedures of fire protection phasing to maintain coverage

· Discuss the process in scheduling work to be done.

· Discuss Testing procedures such as medical gas etc…

· Unless other objectives are stated, the shorter the construction duration that is evaluated to be feasible while maintaining safety and quality in conformance with the RFP is preferred and will receive a higher evaluation.

· The construction team schedule will:

· Describe the project schedule (Gantt or CPM type bar chart) identifying major work items including long lead items with start and stop dates that are realistic. The schedule will show the critical path activities highlighted in red. (i.e., main building utility, medical gas outages, etc.)

· Describe critical suppliers and subcontractors and if they have reviewed and agree to the schedule.

· The Government required finish date for this Project is Four Hundred Fifty

(365) days after NTP for base bid. This includes all design, construction, site work, all contracted modifications, final punch list, site cleanup, com- missioning, and demobilization from the site.

EC-5 Miscellaneous Experience & Capabilities

· Contractor shall provide their philosophy and method of implementing. Contractor shall provide example of specialized experiences or capabilities beneficial to the completion of the project, including:

· Interior Design

· CADD & Other Computer Applications. BIM

· Value Engineering & Life Cycle Cost Analyses

· Energy Conservation & New Energy Resources

· CPM & Fast Track Construction

· Seismic Design

· Alternate Delivery Method – CMc, D/B, etc.

EC-6 Location and Facilities of Working Offices

· Contractor shall provide location of prime firms, consultants, subcontractor location and their distance to Brooklyn VAMC.

EC-7 Price

· All teams must include a firm fixed lump sum price for the Project work with sufficient breakdown to assure that the Team understands the types of work in- volved in the project. The proposal will be evaluated for cost/price realism. The price proposal MUST include a breakdown of the lump sum price by all current

CSI Divisions and show discreet quantities and prices for all equipment including but not necessarily limited to HVAC and associated components etc.

· Quantities of labor hours and labor hour rates which are at least equal Davis Bacon Wage Determination for all trades and hourly rates are also required. Construction teams are encouraged to propose any value added items that they can deliver within the budget under a section titled “Value Engineering”.

· Offerors are advised that if the technical proposals are essentially equal, award will be made on the basis of lowest cost. A proposal that is unrealistic in terms of technical level of effort or unrealistically low in cost and/or price will be considered to reflect a lack of technical competence or inability to comprehend the complexity and risk of contract requirements.

The Government Technical Evaluation Team will use the following adjectival rating system, rating each proposal’s response to the above evaluation criteria using the following adjectival rating schemes for both past performance and non-past performance factors:

Past Performance Only (NEUTRAL RATING INCLUDED):

Excellent (Raw score 1) Based on the offeror’s performance record, no doubt exists that the offeror will successfully perform the required effort. There is a very low performance risk.

Very Good ( Raw score .8) Based on the offeror’s performance record, little doubt exists that the offeror will successfully perform the required effort. There is a low performance risk.

Satisfactory (Raw score .6) Based on the offeror’s performance record, some doubt exists that the offeror will successfully perform the required effort. Normal contractor emphasis should preclude any problems. There is a moderate performance risk.

Marginal (Raw score .4) Based on the offeror’s performance record, substantial doubt exists that the offeror will successfully per- form the required effort. There is a high-performance risk.

Unacceptable (Raw score .2) Based on the offeror’s performance record, extreme doubt exists that the offeror will successfully perform the required effort. There is a very high-performance risk.

Neutral

No performance record is identifiable.

Non-past-performance Factors (No NEUTRAL Rating):

Excellent (Raw score 1) The proposal demonstrates an excellent understand- Ing of requirements and approach that significantly exceeds performance or capability standards. Has exceptional strengths that will significantly benefit the Government.

Good (Raw score .8) The proposal demonstrates a good understanding of requirements and approach that exceeds performance or capability standards. Has one or more strengths that will benefit the Government.

Satisfactory (Raw score .6) The proposal demonstrates an acceptable under- standing of requirements and approach that meets performance or capability standards. Acceptable so lution. Few or no strengths.

Marginal (Raw score .4) The proposal demonstrates a shallow understanding of requirements and approach that only marginally meets performance or capability standards necessary for minimal but acceptable performance.

Unacceptable (Raw score .2) Fails to meet performance or capability standards. Requirements can only be met by major changes to the proposal.

LIMITATIONS

852.219-73 VA Notice to Total Set-Aside for Verified Service-Disabled Veteran-Owned Small Businesses (NOV 2022)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled veteran-owned small business concern”:

(1) Means a small business concern:

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans (or eligible surviving spouses);

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans (or eligible surviving spouses) or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document; and

(iv) The business has been verified for ownership and control and is so listed in the Vendor Information Pages database, (http://www.VetBiz.gov).

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(b) General.

(1) Offers are solicited only from service-disabled veteran-owned small business concerns. Offers received from concerns that are not service-disabled veteran-owned small business concerns shall not be considered.

(2) Any award resulting from this solicitation shall be made to a service-disabled veteran-owned small business concern.

(c) Agreement. A service-disabled veteran-owned small business concern agrees that in the performance of the contract, in the case of a contract for:

(1) Services (except construction), at least 50 percent of the cost of personnel for contract performance will be spent for employees of the concern or employees of other eligible service-disabled veteran-owned small business concerns;

(2) Supplies (other than acquisition from a nonmanufacturer of the supplies), at least 50 percent of the cost of manufacturing, excluding the cost of materials, will be performed by the concern or other eligible service-disabled veteran-owned small business concerns;

(3) General construction, at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns; or

(4) Construction by special trade contractors, at least 25 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns.

(d) A joint venture may be considered a service-disabled veteran owned small business concern if -

(1) At least one member of the joint venture is a service-disabled veteran-owned small business concern, and makes the following representations: That it is a service-disabled veteran-owned small business concern, and that it is a small business concern under the North American Industry Classification Systems (NAICS) code assigned to the procurement;

(2) Each other concern is small under the size standard corresponding to the NAICS code assigned to the procurement; and

(3) The joint venture meets the requirements of paragraph 7 of the explanation of Affiliates in 19.101 of the Federal Acquisition Regulation.

(4) The joint venture meets the requirements of 13 CFR 125.15(b).

(e) Any service-disabled veteran-owned small business concern (non-manufacturer) must meet the requirements in 19.102(f) of the Federal Acquisition Regulation to receive a benefit under this program.

Submission Requirements:

All responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award due to noncompliance with the submission requirements.

EMAIL SUBMISSION REQUIREMENTS Interested firms having the capabilities to perform this work must submit:

Required Content

1. Company Information

i. Name, address, point of contact, email, phone

ii. UEI number and CAGE code

iii. Business size (SDVOSB, VOSB, SB, etc.)

2. Bonding Capacity Letter (from surety)

3. Construction Experience

iv. Relevant elevator modernization or similar mechanical/construction projects

v. Past performance references (minimum 3)

4. Demonstration of Capability in the 5 evaluation areas above

5. SDVOSB/VOSB SBA https://search.certifications.sba.gov/

PAGE LIMIT

Capability Statements shall not exceed 10 pages, excluding:

• Bonding letter

• Past performance questionnaires

• Veteran documentation

Minimum formatting:

• PDF, 11-point font, 1-inch margins, max file size 10 MB

Submission Instructions

Email submissions to:

Torell.Camp@va.gov Subject Line Format:

“Sources Sought – Elevator S7 Modernization – [Company Name]”

Due Date: January 09, 2026 at 3:00 PM EST.

Late submissions may not be reviewed.

Sources Sought Notice

Sources Sought Notice

Page 1 of

Sources Sought Notice

Draft 8/13/25 Work Statement

Performance Period: 180 Calendar Days

1. Project Overview The Department of Veterans Affairs, Brooklyn VA Medical Center, requires complete modernization and restoration of Elevator S7. The objective is to replace outdated and damaged elevator components with new, code-compliant, non-proprietary equipment to improve operational reliability, ride quality, safety, and energy efficiency. The modernization shall meet all applicable codes and standards, including NYC Department of Buildings regulations, ASME A17.1, NFPA, ADA accessibility requirements, and VA Engineering Service guidelines.

2. Scope of Work The contractor shall furnish all labor, materials, equipment, tools, supervision, testing, and documentation necessary to perform a full modernization of Elevator S7. Work shall include, but is not limited to, the following:

The contractor shall remove the existing traction machine and furnish and install a new non-proprietary traction machine with AC motor and required support steel. A non-proprietary, microprocessor-based solid-state selective collective control system shall be furnished and installed, complete with smooth acceleration/deceleration capability, fire recall features, and door lock monitoring per code. The control system shall be paired with a non-proprietary AC motor drive for optimal motor control and efficiency.

A new landing leveling system shall be installed to correct floor-skipping and leveling deficiencies. Two new car operating stations shall be provided, each with ADA-compliant push buttons, emergency stop switches, alarms, fan and light controls, independent service key switches, emergency lighting, emergency telephone, LED position indicators, and Braille markings. Hall stations shall be installed at all landings at ADA-compliant heights, with illuminated push buttons, fire service key switches, and lobby position indicators.

The modernization shall include the installation of stainless-steel car and hoist way doors at each landing, with new heavy-duty door operators, headers, tracks, hangers, interlocks, closers, and Z-brackets meeting UL standards. A complete cab refurbishment shall be performed, including new subflooring, platform, wall panels, recessed lighting, dropped ceiling, vinyl flooring, return wall finishes, and transom upgrades. Counterweights shall be modified to provide 40% compensation, and custom protective cab padding shall be supplied.

Traveling cables shall be replaced with heavy-duty, water-resistant, multi-conductor cable, including spare pairs, shielded communication pair, and coaxial cable for future camera integration. All shaft wiring shall be replaced, routed in conduit or metal wireway, with flexible conduit permitted for short runs. Hoist cables, overspeed governor, governor cable, and tension weight shall be replaced. New car and counterweight guide rollers, buffer springs, and hoist way limit switches shall be installed. Existing rails shall be realigned and secured as required. A new rope gripper safety device shall be furnished and installed.

In the pit, a new light fixture and GFCI receptacle shall be provided. The existing pit ladder shall be retained if compliant. All work shall be performed in accordance with OSHA, VA Safety Office, and infection control protocols. Contractor to provide independent 3rd party testing of the elevator.

3. Government Furnished Responsibilities The VA will provide the following:

· Properly sized electrical service for elevator car, machine room, and pit lighting.

· Fire/life safety systems, including smoke detectors.

· Self-locking, self-closing machine room door.

· Dedicated telephone line to the machine room.

· Sump pump in elevator pit where required.

· Climate control in machine room.

· Asbestos abatement per DEP requirements, including ACP5 documentation prior to permit issuance.

4. Project Duration The estimated downtime for Elevator S7 is sixteen (16) weeks, excluding holidays. The contractor shall coordinate all work with VA facility operations to minimize disruption.

5. Testing and Acceptance Upon completion, the contractor shall conduct full operational and safety testing in the presence of the VA, NYC Department of Buildings, and any other authority having jurisdiction. The elevator must pass inspection and be accepted by the VA before final payment.

6. Deliverables The contractor shall provide the following:

· Shop drawings, product data sheets, and wiring diagrams prior to installation.

· Weekly progress updates to the VA Contracting Officer’s Representative (COR).

· As-built drawings, operation and maintenance manuals, and warranty documentation at project closeout.

To Repair Elevator S7, Elevated Technologies, Inc. (ETI) proposes to:

Controller - Furnish and install a new, non-proprietary and universally serviceable microprocessor based solid state selective collective control system. This system provides smooth acceleration and deceleration of the car. Provide a associated, non-proprietary Drive for optimum motor control. The new system will contain all Fire Recall Features and Door Lock Monitoring as required by code.

Machine – Remove existing traction machine and furnish and install new non-priority machine, including AC motor. Provide support steel as necessary. This machine is energy efficient and provides top-notch ride quality. It will provide more space in the machine room, thus providing a safer work environment.

Landing Unit – Furnish and install a leveling system. This system will eliminate leveling issues and the elevator inadvertently skipping floors. This control box is attached directly to the top of the elevator.

Car Stations – Furnish and install two (2) new car stations, per car. Car stations will include a series of push buttons numbered to correspond to the landings served. The stations will have an emergency stop switch, alarm button, fan and light switch, independent switch, emergency light, emergency phone and Braille markings. Car stations will also have an L.E.D. digital position indicator.

Hall Stations – Furnish and install new hall stations at all landings. Hall stations will have an up and down button at intermediate landings and a single button at the terminal landings. The Lobby landing will have a key switch for NYC fire service operation. Hall stations will be installed at ADA compliant height.

Hall Lanterns – Furnish and Install hall lanterns with CE Electronic digital displays above each entrance at all floors.

New Cab Shell with Interior Cab – Install new sub-flooring, platform and cab enclosure. Twenty Thousand Dollar allowance ($20,000.00). Design will be agreed upon by Owner and Contractor. Cab will include new recessed lighting, new wall panels covered in laminate, new dropped ceiling, new vinyl flooring, new covering on return wall and transom. We will make all necessary modification and add counterweights to obtain 40% compensation. ETI will also include one set of custom-made protective padding per elevator.

Safeties – Install new car safeties Governor – Furnish and install new overspeed governor including a new governor cable and tension weight.

Hoist Cables – Furnish and install new hoist cables on all cars.

Traveling Cables – Furnish and install a new elevator traveling cable. Traveling cables are multi-conductor cables containing the necessary wires (plus 10% spares) to connect all devices on the elevator to the control system lighting and power circuits. These are heavy duty flexible conductors with a water-resistant covering. Cables will include a shielded pair for communication and a coaxial cable for future camera wiring. The cables will be hung by means of special spool type hangers and the terminal connections will be relieved from all strain. The hangers and the terminal boxes will be securely fastened to the car rail or to the building structure and to the elevator car frame.

Shaft Wiring – Furnish and install new shaft wiring. Existing wiring will be removed and replaced with all new wiring for the proper operation of the equipment and shall meet all code requirements. All conductors are to be run in conduit or metal wire-way as required and shall be installed in an orderly manner. Flexible metal conduit may be used for short runs between equipment and risers. The existing conduits may be retained pending the condition. All wiring shall test free from short circuits or grounds and the resistance to ground.

Shaft Door Equipment – Furnish and install new shaft door tracks, door hangers, door release assemblies, door locks, spring closers and Z-brackets on all shaft doors. Each hatchway door will be equipped with an Underwriter’s approved electromechanical interlock so wired and connected as to prevent the operation of the elevator away from the landing unless all the doors are positively locked in the closed position. The interlocks will also prevent the opening of any door until the car has reached a landing. Interlocks will meet the requirements of the Municipal and State departments having jurisdiction.

Car Door Operator – Furnish and install new, non-proprietary, heavy duty door operator, header, track and hangers.

Elevator Doors – Furnish and install new car door and new hoist doors at each landing, stainless steel; Door sills and frames will remain.

Door Zone Lock – Furnish and install new door zone lock as per code.

Hoistway Limits – Furnish and install new hoistway terminal slowdown and limit switches.

Rails – Existing rails shall be reused. Rails shall be realigned and securely fastened throughout the hoistway as necessary.

Rope Gripper – Furnish and install new rope gripper, per code. This safety device is used to grip elevator suspension ropes to stop an elevator in the event of a mechanical or electrical failure. This device prevents injuries if the elevator over speeds in the up direction or if the elevator leaves the floor with the door opened.

Elevator Pit – Furnish and install pit light, and GFCI Outlet in pit.

Pit Ladder – Retain existing pit ladder Car and Counterweight Guide Rollers – Furnish and install new car and counterweight guide rollers.

Buffer Springs – Furnish and install new car and counterweight buffer springs in pit.

Shutdown Time for All of The Above Work – Approximately sixteen (16) weeks, not including holidays.

Construction Phasing and Access Limitations Work shall be phased to maintain safe egress and minimize impact to active Canteen kitchen operations. Elevator S7 may be removed from service only during shutdown periods approved in writing by the COR and Nutrition & Food Service (NFS). The contractor shall submit a detailed phasing plan identifying elevator outage durations, delivery paths, staging areas, and temporary protections. Normal work hours are 1600 to 0000, Monday through Friday; any work generating high noise, vibration, odors, or requiring utility shutdowns shall be performed during off-hours (nights/weekends/holidays) as directed by the COR. All power, fire alarm, sprinkler, or kitchen utility shutdowns shall be requested a minimum of XX business days in advance through the VA shutdown process.

Asbestos, Infection Control, and Safety Requirements The S7 Canteen Kitchen elevator work area is adjacent to active food-service operations. The contractor shall comply with all Infection Control Risk Assessment (ICRA) and Pre-Construction Risk Assessment (PCRA) requirements established by the facility Infection Prevention and Safety teams, including dust containment, negative air, protection of food-contact surfaces, and housekeeping. Any cutting, coring, or demolition shall be coordinated to avoid contamination of food preparation and serving areas. Based on existing facility records, no asbestos-containing materials are anticipated in the elevator equipment itself; however, suspect materials in surrounding finishes shall be treated as asbestos-containing until verified otherwise by VA Industrial Hygiene. If suspect asbestos or lead is encountered, the contractor shall stop work, notify the COR immediately, and proceed only under written direction using licensed abatement personnel in accordance with federal, state, local, and VA requirements.

General Requirement:

The Contractor shall furnish all labor, materials, tools, hardware, supervision, equipment, safety, drawing, rigging, permit, labelling, commissioning, site visit necessary to perform the site preparation. At minimum, the following shall be performed:

1. Refer to the following attachment for detailed project information and requirement, additional information can be found in VA Technical Information Library (TIL) https://www.cfm.va.gov/til/spec.asp#26 :

The Contractor shall furnish all labor, materials, tools, hardware, supervision, equipment, safety, drawing, rigging, permit, commissioning, site visit necessary to perform the site preparation. At minimum, the following shall be performed:

1. The Contractor shall take all necessary precautions and safety measure to protect all patients and end users from all related activities. The Contractor along with facility shall jointly lock out/tag out electrical power boxes that supply power to the unit.

2. The Contract shall provide and install all electrical, piping connections by certified technicians in their trades.

3. The Contractor shall test and verify all work to ensure proper operation.

4. The Contractor must have OSHA training, and specialized OSHA training.

5. In the performance of all work, the workers must be incompliance with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.).

6. All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specification.

7. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. The contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at his own cost. The Contractor shall within that period correct all defects in materials/workmanship within twenty-four (24) hours of being notified. The Contractor shall inform the government of any manufacturer’s warranty that will exceed the one-year warranty the Contractor offers. A document shall have minimum the company, phone number, and an address of where the government can obtain the manufacturers for extended warranty.

8. It is the responsibility of the contractor to verify all quantities, field conditions and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting.

9. The Contractor shall always provide an English-Speaking working supervisor on-site when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this.

10. The Contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc.

11. The Contractor shall post visible required warning signs and barriers prior to beginning any work.

12. The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost with the government.

13. The Contractor shall be responsible for the proper and safe removal and disposal of all debris. Contractors shall be required to provide tipping reports for the weights of construction waste recycled and landfilled. VA Directive 0063 requires 50% of waste to be prevented or recycled.

14. The Contractor shall perform cleanup at any time when work area becomes cluttered and/or restricts traffic. At minimum, the Contractor shall clean work area at the end of each work shift.

15. The C&A requirements do not apply, and a Security Accreditation Package is not required.

16. The Contractor is responsible for completing the VA Privacy and Information Security Awareness training.

VA Patient Privacy and Network Infrastructure

None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on site for installation will not need access to VA network. All contractors must comply with VA regulation and complete the following training: “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or use to VA Sensitive Information.”

· Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions.

· The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form is not applicable.

· A VA Directive 6550 Pre-Procurement Assessment form is not applicable.

Privacy Training:

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information

· All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

· See Attachment A – VA Privacy Training for Personnel without Access to VA Computer

Project Management Platform Requirement

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. The contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and Productivity NOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete the required ACC training through Productivity NOW platform within 12 Calendar days.

1. Upon successful completion of the training, the contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to Productivity NOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in the contract amount provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. The contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor’s ability to maintain the required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Required VA Deliverables The contractor shall provide the following deliverables to the COR for review and acceptance:

1. Shop drawings and product data for all elevator equipment, controls, structural/architectural modifications, and power feeds, bearing a Professional Engineer’s stamp where required.

1. Operation and Maintenance (O&M) manuals, including recommended spare parts lists and preventive maintenance procedures.

1. Warranty documentation for equipment, controls, and installation, indicating coverage terms and start/end dates.

1. All required test reports and inspection certificates in accordance with ASME A17.1, the Authority Having Jurisdiction, and VA policy, including final load and safety tests and state/local elevator inspection approvals.

1. As-built drawings and control wiring diagrams reflecting final installed conditions and any field changes.