SOW 561A4-22-107 Tuckpointing bldg 2 6 7 8 and 57.docx

STATEMENT OF WORK (SOW)

Project # 561A4-22-107 Tuckpointing and Waterproofing Bldgs 2, 6, 7, 8, & 57 3/28/2025

1. Contract Title.

Furnish professional A/E services to provide survey, evaluation and design for project 561A4-22-107 Tuckpointing and Waterproofing Bldgs 2,6,7,8, & 57 at the VA NJ Health Care System, Lyons, NJ.

2. Background.

Project will be for evaluation and remediation for correcting deficiencies of existing buildings 2,6,7,8, and 57. Buildings are approximately 100 years old and will need to be improved.

3. Scope.

Design work for the preparation of plans and specification to be accomplished shall include but not be limited to the following:

1. Evaluating existing conditions for enveloping buildings and all other structural requirements

2. Tuckpointing: Site investigation required.

3. Design for repairing or replacing damaged masonry on buildings listed.

4. Provide waterproofing details and specifications.

5. Retain a third-party Industrial Hygienist to oversee any asbestos and mold issues.

6. Prepare a review package to be presented to the New Jersey and VA Historical oversite authorities.

7. Coordinate scope with the drainage system at the foundations of buildings.

During the site investigation and preliminary design portion of the project, the A/E will meet with the Safety Manager of the facility, and he will provide the A/E with information concerning safety requirements that will need to be incorporated into the construction specifications.

The A/E shall perform a complete survey to the existing conditions and provide recommendation list with phasing and functionality to the VA for selection; upon approval the A/E will develop and prepare the complete construction package.

4. Specific Tasks.

A. The A/E contract shall be for complete construction package including initial Survey/ Study, preliminary drawings, contract drawings, contract specifications, and a detailed cost estimate to an affected area of approximately 232,040 sqft VANJHCS Lyons, NJ.

a. Design shall include but is not limited to:

Building 2

* Concrete entry slabs and steps are cracking, deteriorating and ponding water.

* Concrete loading dock has cracked slab, some determination at rusting steel slab edge angle. Steel columns also require repair, rusting at slab connection and bollards are resting at slab.

waterproofing is scheduled.

condition.

* Brick envelope tuck pointing and waterproofing is schedule.

* Seal the exterior brick masonry once the exterior masonry brick has been repointed to limit future blistering of the interior plaster.

Building 6

* Repair and repoint all of the concrete entry steps and slabs (100-125 SF at 2-3 stairs each).

Brick envelop tuck pointing and waterproofing has been scheduled.

window sills and fascia. (150-160 LF each).

(40-45 SF). This work is scheduled.

* Seal the exterior brick masonry once the exterior masonry brick has been repointed to limit future blistering of the interior plaster.

Building 7

* Repair and repoint all of the concrete entry steps and slabs (100-125 SF at 2-3 stairs each).

300 SF).

equipment.

start.

Building 8

* Clean, repair or replace cracked or damaged precast sills and water table due to water infiltration. * Brick envelop tuck pointed and waterproofing scheduled.

thresholds in poor condition.

* Concrete landings are cracked and the edge is deteriorating. Stairs are in poor condition with worn metal nosing's, some are missing creating uneven treads (100-125 SF at 2-3 stairs each).

paint.

scheduled.

Building 57

* Water damage to the mechanical room piping has exposed or damaged in spots the insulation the covers the original asbestos pipe wrap.

* Landing slab cracks and deterioration at edge. Steps are ponding water. (100-125 SF at 2-3 stairs each).

* Seal the exterior brick masonry once the exterior masonry brick has been repointed to limit future blistering of the interior plaster.

B. The A/E with the top-rated proposal and interview shall conduct a brief pre-bid site survey of the campus. This will be arranged through the Contracting Officer (CO) and will be conducted by the VA Project Manager (VA PM)/ Contracting Officer’s Representative (COR). The Consultant will be given access to the spaces associated with this scope of work. This visit will serve to help ensure the Consultant fully understands the design scope, is aware of the current site conditions, and enables the Consultant to determine an accurate and comprehensive design fee and associated schedule for evaluation by the Government.

C. The A/E services will include various phases of design starting with a site survey and design analysis and following through with working drawings and construction specifications. A cost estimate shall be required for each design review milestone. The A/E shall provide the VA with a list of all submittals required of the construction contractor. Extra efforts are required towards project phasing in order to provide a minimum interruption to the Medical Centers normal activity.

a. Submittal requirements: Design submittals shall follow the requirements of Program Guide, PG 18-15, Volume C-A/E Submission Instructions for Minor and NRM Construction Program dated November 2008.

b. The A/E shall design all necessary construction and renovation as intended which will be compliant with applicable current codes and criteria referenced in VA CFM Technical Information Library website: http://www.cfm.va.gov/til

D. The A/E shall design all necessary construction and renovation as intended which will be compliant with applicable current codes and criteria referenced in VA CFM Technical Information Library website: http://www.cfm.va.gov/til.

Although all applicable VA Design Manuals must be adhered to, the VA Design Manuals that have significant importance to this design effort include:

a. Plumbing Design Manual https://www.cfm.va.gov/til/dManual/dmPlbg.pdf

b. Fire Protection Design Manual https://www.cfm.va.gov/til/dManual/dmFire.pdf

c. Structural Design Manual https://www.cfm.va.gov/til/dManual/dmStruct.pdf

d. Cost Estimating Design Manual https://www.cfm.va.gov/til/ae/CostEstimatingManual.pdf

e. Research & Development Design Manual https://www.cfm.va.gov/til/dGuide/dgResearch.pdf

f. Physical Security and Resiliency Design Manual https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf

g. Site Design Manual https://www.cfm.va.gov/til/dManual/dmSITE.pdf

E. The A/E shall review and include any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and any other codes.

i. Based on VA Handbook 7545 the A/E shall:

1. Coordinate with State to address all items in relation to Historic Building Preservation. VANJHCS EO Campus is on the National Register of Historic Places

2. Evaluate and complete NEPA CATEX through out the design progress. If deemed necessary conduct NEPA EA.

F. The A/E shall address the need for special protective construction (Pre-construction risk assessments) and methods of work to assure the continued operation of medical center.

G. The A/E shall develop an appropriate phasing and coordination plan for the construction of the project so as to continue the normal operation of the medical center and assure the safety of patients, visitors, and employees during all construction.

H. As-built drawings will be verified by the A/E prior to using information contained in these drawings for design. A/E design shall also include requirements contained in VA standards. Drawings shall be on standard VA drawing sheets in accordance with VA Construction Standards and VA Standard Details. Construction drawings shall be provided on AutoCAD 2018. VA Master Construction Specifications will be furnished in MS Word format. All final construction documents will be submitted to the VA on a CD provided by the A/E. The A/E will edit the specification specific to this project. All cost estimates shall be on VA Form 10-6238. Cost estimates shall be quantitative based on drawings and specifications, indicating labor and materials for each branch of work and reflecting estimated cost for each item. Cost estimates shall include 10% for overhead and 10% for profit and an allowance for General Conditions.

I. The A/E shall develop bid alternates to keep the final construction cost within the approved budget. In order to accomplish this, the final construction documents shall have bid alternates so that the lowest bid alternate is 10% less than the approved construction budget, based on the A/E's final cost estimate.

J. A/E will review the needs of multiple stakeholders and provide recommendations. In addition, project shall be phased to provide the least impact to the Medical Center.

K. The A/E shall provide competent design and construction period services utilizing those adequately knowledgeable of the various subordinate design disciplines including, but not limited to the engineering of architectural, structural, mechanical, electrical and special systems as required by the project.

L. The A/E will provide the Chief of Facility Management Service, complete specifications and working drawings as further described in the contract. All contract drawings shall be prepared on CD/Auto-Cad Release 2018 or latest and delivered to the VA Medical Center, East Orange, New Jersey.

M. The A/E shall provide construction period services to include, but not limited to:

a. The A/E will compile any pre-bid Request for Information (RFI) and provide answers to the CO and VA PM/ COR so that an amendment to the bid solicitation can be issued.

b. The A/E shall review/comment on all project submittals and RFI’s. Written responses are to be provided to the VA PM/ COR for each submittal/RFI within 5 (five) days, so COR can evaluate answers and if required discuss the responses with A/E before sending them to the General Contractor (GC)

c. The A/E to provide cost estimates for any existing conditions and/or unforeseen conditions that result in change orders which are to include labor, materials, profit/overhead, etc. The A/E shall provide negotiation services as requested.

d. The A/E shall produce Record drawings from the field markups (As-builts/Redlines) obtained from the construction contractor and identified during periodic field visits and meetings.

e. The A/E shall visit the site at the request of the CO, VA PM/ COR to answer technical questions and/or provide clarification to documents due to errors or omissions at no additional cost to the government. These visits will not count against the construction site visits set forth below.

f. The A/E and/or its sub-consultants shall perform periodic site visits to inspect the quality and compliance of the build in comparison to the contract documents. These site visits are intended to coincide with construction progress. Additionally, the A/E shall provide site visits when requested by the CO, VA PM/ COR, to address field issues and to oversee the construction of critical periods. The A/E shall be able to be onsite within 5 (five) business days of notification. These site visits may be used to answer technical questions and/or develop minor changes dues to site conditions. Any changes must be communicated to the VA PM/ COR and CO. Changes must be approved by the CO and directives to modify the project/contract must be issued by the CO, even if the change is at no additional cost.

g. The A/E shall review submittals and keep up to date submittal log in comparison to GC’s submittal log, and provide copy of the logs as requested by VA PM/ COR.

h. The A/E shall review RFI’s and keep up to date RFI log in comparison to GC’s RFI log, and provide copy of the logs as requested by VA PM/ COR.

N. The A/E shall attend in bi-weekly progress meetings from design through construction,

a. A/E shall provide the agenda and meeting minutes for weekly meetings - design portion only

O. The A/E shall use email with attachments for the communication with the VA through design and construction period. VA will not utilize any outside systems for project control, unless for downloading files with size above 20MB.

P. The A/E shall provide a PIH/CIH consultant for review of the VA Medical Center asbestos inspection report. The PIH/CIH consultant shall coordinate with A/E to ensure that fully coordinated drawings are provided for all asbestos abatement and related restoration work.

Q. The A/E will make site visits as required to determine existing as-built conditions affecting this project. Note: Information including drawings and other documentation provided to the A/E is used as reference only. A/E shall field verify every aspect that relates to the project.

5. Performance Monitoring (if applicable).

The designated VA PM/ COR will monitor the contract performance and make sure the A/E adheres to VA standards and designated project milestones as well as provide all necessary support required to complete the subject design.

A/E will be evaluated at least annually for performance and conformance to the requirements. Few main areas will be evaluated throughout the Design and Construction period. Areas to include:

· Quality, examples:

· Ability to maintain quality control

· Ability to address and review comments

· Independent Technical Review

· Whether plans are coordinated with specifications

· Coordination between disciplines

· Compliance with design criteria

· Reviews of materials and shop drawings

· Identification and correction of deficient work

· Schedule, examples:

· Completing the design/engineering services activities in a timely manner

· Meeting administrative milestone dates

· Appropriate corrective action of A/E own fault or negligence

· Furnishing all required deliverables on or ahead of schedule

· Completing the administrative activities in a timely manner, such as review and response to submittals and RFI’s

· Furnishing updated project schedules on a timely basis

· Cost Control – Not required for Fixed Price contract

· Management, example:

· Orientation towards the customer

· Interaction between A/E and VA

· Management responsiveness to the program as it relates to meeting contract requirements

· The extent to which the A/E identifies and applies resources required to meet schedule requirements; assigns responsibility for tasks and actions required by contract; communicates appropriate information to affected program elements in a timely manner.

· Risk management practices, especially the ability to identify risks, and to formulate and implement risk mitigation plans.

· The adequacy of the A/E mechanisms for tracking contract compliance, recording changes to planning documentation and management of cost and schedule control system, and internal controls,

· Performance relative to management of data collection, recording, and distribution as required by the contract.

· Performance of personnel who filled the key positions, as described in the contract

· Utilization of small business, example:

· Compliance with all terms and conditions in the contract relating to Small Business participation

· Regulatory Compliance, example:

· Compliance with all terms and conditions in the contract relating to applicable regulations and codes

· Compliance with all contract clause requirements

· Compliance with the reporting requirements of the contract

· Compliance with VA design guides, manuals, directives, and specifications

6. Security Requirements.

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

The A/E shall obtain PIV Flash Pas cards for all personnel who will be on site. This should be established when contract award takes place, therefore when it is time for NTP, A/E personnel and subconsultants have their PIV Flash Pass cards.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Not Used

b. Identification of Potential Conflicts of Interest (COI).

Not Used

c. Inspection and Acceptance Criteria.

The VA PM/ COR is responsible for certifying that the work done under the contract is performed to time and standard.

9. Risk Control A/E shall take all measures for safety & infection control and provide all material necessary for protecting existing equipment and property in affected areas of survey against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

A/E shall permit access to Department of Veterans Affairs personnel and patients through survey areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

10. Place of Performance.

Place of performance shall be at 151 Knollcroft Road Lyons, NJ 07939 and the selected A/E firm site. Selected A/E firm shall provide several site visits during design and several during construction period services.

Minimize interference of construction activities with flow of Medical Center traffic, keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

11. Period of Performance.

Contractor to start immediately after receiving the NTP, estimate completion time is 341 calendar days.