36C24226Q0915.docx

SUBJECT*

VANJ Lyons VAMC - Urgent Mold Remediation Services

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

PLACE OF PERFORMANCE

Lyons VAMC

151 Knollcroft Road

Lyons NJ

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Sources Sought Notice

DESCRIPTION

Sources Sought Notice

1. This is a Sources Sought Notice.

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Network Contracting Office 2 for the purpose of collecting information about VA New Jersey Lyons VAMC Mold Remediation Services. The VA is seeking services for a new requirement on or about September 2026 to establish a new service contract. The NAICS code identified for this requirement is 562910 – Mold Remediation Services. The requirement is detailed in the Statement of Work (draft) section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist, Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov, by the posted due date/time.

Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEI number, address, a point of contact and social-economic status documentation. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

- If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Prospective Quoters must register themselves on System for Award Management (SAM) https://www.sam.gov/. Prospective Quoters must have an active registration in SAM at the time of submission of quotes in order to participate in this procurement.

- Prospective Quoters must submit payment requested in electronic form via VA’s Electronic Invoice Presentment and Payment System https://www.tungsten-network.com/customer-campaigns/veteransaffairs. Prospective Quoters are required to go to the Customer Engagement Portal (CEP) www.cep.fsc.va.gov to register and submit request for electronic payments. Registration with ID.me is required from the CEP portal.

The following information is required for determining procurement strategy and viability of sources:

· Contractor shall identify pertinent point of contact for company, SAM UEI number for size standard and socioeconomic verification in SAM and SBA, as well as for any intended subcontractors.

· This service is located at the LYONS VAMC 151 Knollcroft Road Lyons, NJ 07939. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

· Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work. How many years’ experience does your company have in self-performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity?

· Set-aside requirements have limitations on subcontracting. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? Provide 2 to 3 instances of past experience which demonstrate subcontractor is a firm regularly engaged in this type of work.

· Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. How many certified/licensed/trained technicians does your company or subcontractor currently employ?

· Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

· Contractor shall also identify any Federal Supply Schedules that may carry the desired services. (Please be clear to identify, if any part of this requirements tasks/services are considered open-market).

Sources Sought Notice

· Contractor shall include any relevant comments about the attachment(s) if applicable.

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STATEMENT OF WORK- DRAFT

VA NJ HCS LYONS CAMPUS

URGENT MOLD REMEDIATION SERVICES

BUILDING 10 TELECOM ROOM

I. BACKGROUND: The VA New Jersey Health Care System (VANJHCS) requires remediation of localized visible mold growth in the Telecom Room (aka Control Room) of Building 10 at the Lyons Campus. Localized areas of heavy mold growth are present on specific portions of wall surfaces, however, the majority of wall surfaces in the room do not exhibit visible mold growth. Visible suspect mold growth was not observed on the floor, ceiling or telecommunications equipment.

The objective of this Work Plan is to remove visible mold growth by non-destructive cleaning methods, restore affected surfaces to a visibly clean condition, and verify the effectiveness of the remediation through visual inspection and post-remediation air sampling in order to prepare the room for routine occupancy.

The Telecom Room contains critical telecommunications and server equipment that must remain operational throughout the project, unless a shutdown is specifically coordinated and authorized by VANJHCS. Note that the terms mold, fungal, and fungi are used interchangeably in this Work Plan.

This Work Plan does not address measures that will be necessary to correct the water and moisture issues in the Telecom Room which may have contributed to the mold growth.

II. SCOPE: The contractor shall provide all labor, supervision, equipment, materials, localized barriers, cleaning supplies, personal protective equipment, transportation, and documentation necessary to complete the work. The contractor shall be responsible for the following, but not limited to:

· Pre-work coordination with the COR, VA Facilities Management, Information Technology, Safety, and other affected departments, as well as the independent environmental consultant.

· Isolation of affected work areas and operation of HEPA-filtered air scrubbers.

· Cooling necessary for operation of the Telecom Room, including the Liebert units or other approved cooling systems, shall remain operational throughout the project.

· Protection of unaffected building surfaces, telecommunications equipment, furnishings, cable trays, conduits, and other contents.

· Controlled wet wiping and HEPA vacuuming visibly affected wall surfaces and immediately adjacent surfaces necessary to complete the cleaning.

· Application of a mold-inhibiting primer to designated cleaned and dry wall surfaces after acceptance of the cleaning.

Explicit exclusions and prohibited methods:

· No exploratory openings, cutting, drilling, sanding, grinding, abrasive blasting, pressure washing, or other destructive or dust-generating remediation.

· No indiscriminate spraying, fogging, atomizing, or aerosol application of bleach, disinfectant, sporicidal, antimicrobial, or mold inhibitor products.

· No application of liquids or coatings to energized electrical panels, internal electronic components, data ports, cable terminations, or equipment openings.

· No dry sweeping or use of non-HEPA vacuums.

· No encapsulation or priming over visible mold, residual dust, wet surfaces, or surfaces that have not been approved as clean by VANJHCS.

· No shutdown of critical power, telecommunications, or cooling equipment without prior written authorization and coordination by VANJHCS.

Work should be completed within 30 days.

III. APPLICABLE PUBLICATIONS: The contractor shall perform the work in accordance with applicable federal, state, and local requirements, recognized industry standards, product labels, and the contract documents. The most stringent applicable requirement shall govern.

· 29 CFR 1910.134, Respiratory Protection (OSHA)

· 29 CFR 1910.1200, Hazard Communication (OSHA)

· 29 CFR 1926, applicable Construction Industry standards (OSHA)

· 29 CFR 1926.417, Lockout and Tagging of Circuits, when electrical circuits are deenergized. (OSHA)

· U.S. EPA, Mold Remediation in Schools and Commercial Buildings, EPA 402-K-01-001.

· ANSI/IICRC S520-2024, Standard for Professional Mold Remediation, as applicable to this non-destructive scope

· Manufacturer instructions and Safety Data Sheets for all cleaning agents, primers, and coatings

· Applicable VA requirements, local facility permits, infection-control measures, fire, and safety requirements, and applicable codes.

IV. ROLES and RESPONSIBILITIES:

Contractor:

The contractor shall execute the remediation, maintain required work-area isolation and air scrubbing, protect critical equipment, perform cleaning and priming, maintain daily records, and immediately report any changed or unsafe conditions.

Contract Officer Representative (COR):

The COR shall coordinate access, work hours, VA escorts, equipment restrictions, electrical and HVAC support, review of products, and authorization to proceed between project phases.

Independent Environmental Consultant:

A qualified environmental consultant shall establish sampling locations, collect or oversee pre-test and post-remediation air samples, conduct the final visual inspection, interpret results, and issue written clearance. The consultant shall be independent of the remediation contractor and be retained directly by VANJHCS

V. CONTRACT COVERAGE and SPECIFICATIONS: The following steps must be taken during the project, including, but not limited to:

Pre-work requirements:

All bidders shall attend a mandatory pre-bid walkthrough and field-verify dimensions, access, power/water availability, waste route, security requirements, work-hour restrictions, and affected limits. Pricing shall include all labor, equipment, consumables, PPE, engineering controls, decontamination, and documentation necessary to complete the scope unless specifically excluded in writing.

The successful bidder shall:

· Identify critical equipment, surfaces that may be wet-cleaned, surfaces requiring dry-only cleaning, and areas that may not be accessed.

· Confirm how required room cooling will be maintained during work. Protective measures shall not obstruct equipment cooling or discharge disturbed particulate into occupied areas.

· Submit the localized work-area isolation layout, portable HEPA air-scrubber specifications, proposed cleaning agents, proposed primer, SDS, equipment protection plan, respiratory-protection documentation, and emergency procedures for review.

Work-area isolation and engineering controls:

The contractor shall perform the following activities prior to the start of any removal operations:

· The contractor shall coordinate with VANJHCS to have any centralized HVAC systems servicing the Telecom Room shut down or blocked off until final post-remediation sampling results are deemed satisfactory. Cooling necessary for operation of the Telecom Room, including the Liebert units or other approved cooling systems, shall remain operational throughout the project.

· All vents/openings in the work area shall be sealed off with two layers of 6-mil polyethylene (poly) sheeting to prevent the spread of mold spores.

· To isolate the work area, the contractor shall install two layers of 6-mil poly sheeting over each door/entrance to the Telecom Room. The outer facing layer shall be comprised of one layer of 6-mil poly with a zipper for access (i.e. ZipWall® system). The inner facing layer shall be a one layer 6-mil poly flap, weighted at the bottom. The contractor shall also affix a “No Entrance” sign on the outer facing poly layer at each entrance.

· The contractor shall maintain all poly isolation barriers in good condition throughout the project. Polyethylene sheeting shall remain in place until satisfactory final post-remediation sample results are achieved, and the environmental consultant authorizes teardown of the sheeting.

· The contractor shall install a sufficient number of air scrubbers equipped with high efficiency particulate air (HEPA) filters in the Telecom Room to achieve a minimum of (1) full air rotation (recirculate) every (15) minutes; a minimum of four (4) air scrubbers shall be utilized. The contractor shall provide the rated capacity in cubic feet per minute (CFM) of each air scrubber utilized on this project to the VANJHCS prior to their installation.

· Air scrubbers shall run continuously, 24 hours per day, 7 days per week, until satisfactory post-remediation sampling results are achieved.

· All air scrubbers shall be cleaned prior to use and shall be maintained in proper working order for the duration of the project.

Equipment protection and cleaning:

Equipment, cable trays, conduits, and similar components are not designated mold-remediation surfaces, however, the contractor shall HEPA vacuum these items with suitable non-damaging attachments. Before commencing work, the contractor and VANJHCS shall identify equipment requiring specific protection and/or equipment that should not be vacuumed. Equipment cleaning shall be limited to readily accessible exterior surfaces and shall not require removal of covers or access panels.

· Do not direct liquid, mist, or compressed air into equipment, electrical panels, switches, ports, fans, vents, or cable terminations.

· Electronics and energized electrical equipment shall be cleaned only by qualified personnel using methods approved by VANJHCS and the equipment manufacturer.

· Use antistatic and electrical-safety precautions appropriate to the equipment.

· Protect equipment from impact, water, primer overspray, dust, and dislodged debris throughout the work.

· Do not cover any equipment, components, etc. in a manner that restricts cooling or creates a potential overheating hazard.

Non-destructive remediation procedure:

· Initial HEPA vacuuming: HEPA-vacuum the visibly affected wall surfaces and immediately adjacent work area methodically from higher to lower elevations. Avoid aggressive contact that could damage coatings, equipment, cabling, or finishes.

· Wet wiping: Clean the affected wall surfaces with disposable lint-free wipes lightly dampened with water and an approved fungicidal cleaning product. Work in manageable sections. Turn or replace wipes frequently so contamination is removed rather than redistributed.

· Detail cleaning: Clean the visibly affected wall surfaces and a reasonable margin of immediately adjacent wall surface as needed to ensure complete removal. HEPA-vacuum nearby surfaces where remediation dust has settled. Unaffected ceilings, equipment, cabling, conduits, and other room surfaces are not targeted mold-remediation surfaces and do not need to be wet-cleaned.

· Drying: Allow the cleaned surfaces to dry completely. Maintain environmental conditions that prevent condensation and support drying. The contractor may need to install dehumidifier units to achieve these conditions.

· Second HEPA vacuuming: After surfaces are dry, HEPA-vacuum the work area again from higher to lower elevations, including horizontal ledges and the floor.

· Cleaning inspection: The contractor shall inspect the work and repeat cleaning where visible mold, dust, residue, staining attributable to removable surface contamination, or mold-related odor remains. If mold staining remains after the surface has been physically cleaned, the contractor shall ask the environmental consultant to determine whether the condition represents residual surface contamination or permanent discoloration. The presence of staining shall not authorize demolition.

Final cleaning and inspection:

After the primer has dried/cured for the manufacturer-specified time period, the contractor shall remove any protective sheeting and carefully perform final cleaning with HEPA vacuuming of nearby surfaces, and damp wiping where appropriate.

The contractor shall request a final visual inspection of the work area when final cleaning activities are complete. The contractor shall coordinate the timing of the final visual inspection with the environmental consultant and provide at least 24-hour notice of the need for the final inspection. The independent environmental consultant shall then inspect the affected and immediately adjacent areas.

The work area must satisfy all of the following before post-remediation sampling:

· No visible mold growth.

· No visible dust, debris, cleaning residue, or primer splatter/overspray.

· No mold-related odor.

· Surfaces dry with no active water intrusion or condensation.

If during the final inspection any visible dust, debris or suspect microbiological contamination is observed, a thorough re-cleaning of the work area shall be performed by the contractor at no additional cost to the VANJHCS. The contractor shall re-clean as many times as to achieve a satisfactory final visual inspection. The work area shall be deemed acceptable solely at the discretion of the independent environmental consultant.

Air Sampling:

Sampling method:

Air samples shall be collected by the environmental consultant using bio-aerosol spore trap sampling cassettes (i.e. Air-O-Cell®) or an equivalent non-culturable airborne spore-trap method. Samples shall be collected using a calibrated pump at the flow rate and duration specified by the cassette manufacturer and the environmental consultant. A typical sample may be collected at 15 liters per minute for five minutes, but sample duration may be adjusted to avoid particle overloading or to address site conditions. The analytical laboratory shall participate in an appropriate fungal microscopy proficiency program, such as AIHA Environmental Microbiology Proficiency Analytical Testing.

Pre-remediation pre-test Sampling:

The independent environmental consultant shall, at a minimum:

· Collect three air samples representing “inside the work area” in the Telecom Room before remediation begins, and at least one air sample from an indoor location “outside the work area” such as the first floor hallway.

· Collect at least one contemporaneous outdoor control sample.

· Record sample location, flow rate, duration, total volume, temperature, relative humidity, weather conditions, room operating conditions, and visible activities.

· Use the pre-test results to establish the indoor baseline and identify fungal types and concentrations.

Post-remediation Clearance Sampling:

Post-remediation sampling will be conducted by the independent environmental consultant.

· Samples will be collected only after the mold-inhibiting primer has dried/cured sufficiently, and the work area passes visual inspection.

· HEPA equipped air scrubbers shall run for a minimum of 24 hours after the satisfactory visual final inspection prior to collection of clearance samples.

· At the environmental consultant's direction, air scrubbers may be shut down before and during sampling, so the samples represent settled post-cleaning conditions.

· Samples will be collected indoors: inside the work area (IWA) and outside the work area (OWA), and outdoors. A minimum of three IWA samples will be collected. At least one contemporaneous outdoor control sample will be collected.

· The same cassette type, laboratory method, and sampling volume used for pre-test sampling will be utilized for post-remediation sampling, unless a documented technical reason requires an adjustment.

Clearance criteria and response to failure:

There are no state or federal numerical “pass/fail” clearance standards for mold remediation work. Post-remediation air sample results shall be interpreted by the independent environmental consultant using outdoor/background comparison, fungal ecology, visible conditions, and project-specific criteria. Clearance shall be solely at the discretion of the environmental consultant based on their professional evaluation of the complete data set.

At minimum, the post-remediation sampling results shall demonstrate:

· No evidence of indoor fungal amplification based on the types and relative concentrations of spores in the post-remediation indoor samples as compared to the pre-test results.

· Indoor fungal ecology shall be generally consistent with the outdoor control sample and shall not indicate amplification of water-damage-associated fungi.

· Indoor fungal types and concentrations are generally similar to or lower than the contemporaneous outdoor control, accounting for normal environmental variability and professional interpretation.

· No compromised samples due to overloading, inadequate volume, pump malfunction, or other quality-control deficiency.

· The IWA post-remediation final air clearance samples will be deemed acceptable if there is an attenuation in the total airborne spore counts and/or an attenuation in concentrations of particular genera of spores as compared to the pre-test sample results; or, as compared to the OWA and Outdoor samples collected at the same time the IWA samples were collected; or, as determined by the environmental consultant based on site specific conditions.

If the work area does not meet the clearance criteria, the contractor shall maintain required work-area isolation, repeat HEPA vacuuming and cleaning in the affected areas, correct identified deficiencies, and allow surfaces to dry. Additional post-remediation air sampling shall then be performed at the contractor's expense unless the failure is attributable to an unrelated condition outside the contractor's control.

The contractor shall re-clean the work area, at no additional cost to the VANJHCS, in the event post-remediation final air clearance samples are deemed unsatisfactory. The contractor shall re-clean as many times as necessary, at no additional cost to the VANJHCS, to achieve satisfactory final clearance.

Changed or concealed conditions:

If the contractor encounters concealed mold, active leakage, structurally deteriorated material, suspect regulated material, unsafe electrical conditions, or contamination that cannot be addressed by the authorized non-destructive methods, the contractor shall stop the affected work, maintain required work-area isolation, and notify the COR. The contractor shall not demolish, open, remove, or disturb the material unless the Contracting Officer issues separate written authorization.

Schedule and operational coordination:

Work shall be scheduled with the COR to minimize disruption to VA operations. The contractor shall submit a detailed schedule showing mobilization, baseline review, work-area isolation, cleaning, drying, priming, curing, final cleaning, inspection, post-sampling, laboratory turnaround, clearance, and demobilization. Critical telecommunications, power, and cooling shall remain operational throughout the project, except during specifically approved outages.

Completion and barrier removal:

Isolation barriers (i.e. poly sheeting) shall not be removed until the independent environmental consultant issues written clearance and authorizes their removal. Following authorization, barriers shall be dismantled carefully to prevent release of any accumulated dust. The load-out route shall be inspected and HEPA-vacuumed as necessary.

Basis of acceptance:

The work will be accepted when all authorized surfaces have been cleaned without destructive remediation; designated surfaces have received an approved mold-inhibiting primer; visual and airborne spore-trap clearance criteria have been satisfied; containment has been removed without contaminating adjacent areas; required documentation has been submitted; and the COR has accepted the completed work.

VI. DISPOSAL AND SANITATION REQUIREMENTS:

· Place used wipes, disposable PPE, filters, polyethylene, and cleaning debris in sealed bags or containers before removal from the work area.

· Clean the exterior of bags and containers before load-out. Use a clean second bag when necessary.

· Manage ordinary mold-remediation debris as construction or general waste unless waste characterization identifies another regulated component.

· Do not clean or decontaminate waste containers in a manner that releases contaminated water or debris on VA property.

· Comply with applicable federal, state, county, local, and VA waste requirements.

VII. SAFETY REQUIREMENTS: The contractor shall perform a task-specific hazard assessment and provide PPE appropriate to mold, cleaning chemicals, electrical hazards, and site conditions. At minimum, workers performing cleaning within the work area shall use disposable protective clothing, gloves, eye protection, and NIOSH-approved respiratory protection. At a minimum, half-face respirators equipped with P100 filters shall be used. Combination organic-vapor cartridges shall be used only when required by specific product SDS. Respirator use shall comply with 29 CFR 1910.134, including medical evaluation, training, fit testing, inspection, and cartridge/filter change requirements. The Contracting Officer/designee will notify the Contractor of any noncompliance with the foregoing provisions and advise the contractor of the action to be taken. After receipt of such notice, the Contractor shall immediately initiate corrective action. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue a stop- work order for all or any part of the work and hold the Contractor in default as provided elsewhere in this contract.

VIII. CONTRACTOR PERFORMANCE:

· Provide trained personnel experienced in mold remediation within occupied institutional or health-care facilities and around sensitive electronic equipment.

· Maintain a written health and safety program, respiratory-protection program, hazard-communication program, and quality-control procedures.

· Work Practices and Standards: The Contractor shall have established standard operating procedures that will be followed while conducting normal hazardous waste management activities. This includes site safety and contingency procedures, strike contingency plan, operational procedures, site management structure, supplies, equipment practices, material sampling procedures, hazard assessment and categorization procedures, packing procedures, quality assurance procedures, procedures for gaining waste acceptance into a VANJHCS campus and project management procedures.

· Quality Assurance: The Contractor shall develop and maintain a quality program to ensure refuse and recycling services are performed in accordance with commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum, the Contractor shall develop quality control procedures.

· Handling: Appropriate handling of waste is essential for the safety of Government and Contractor’s employees and cost containment. The contractor shall provide the employees training to ensure that established policies and procedures are followed.

· Waste Containers: The contractor shall provide all appropriate collection containers at no cost to the government. Waste Containers, Identifying Labels, and Markings shall meet applicable safety codes and regulatory requirements. The contractor shall maintain all containers and government facilities ensuring they are free of unpleasant odors, dirt, debris, and pests. Cleaning and decontamination of containers shall not be performed on Government property. Contractor shall provide manufacturer’s specification and descriptive literature for approval. Waste containers shall be US EPA and/or US DOT approved.

· Subcontractors: The Government must approve all subcontractors prior to contract award. Offerors shall identify all services to be performed by subcontractors. 50% performance is required from the Prime and as required by subcontracting clause 52.219-14.

IX. IDENTIFICATION BADGE/UNIFORM: Contractor personnel are required to wear ID badges during the entire time they are on VANJHCS campuses. ID Badges must have an identification picture and state the name of the individual and company represented. Contractor personnel shall contact the COR at each campus for procedures specific to that site.

· The Contractor shall be responsible for the administration and management of all aspects of this contract. This includes responsibility for all Contractor employees, subcontracts, agents, and anyone acting for or on behalf of the Contractor.

· The government is authorized to restrict the employment under the contract of any Contractor employee or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

· Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

· Contractor’s personnel are required to read, write, speak, and understand the English language, unless otherwise specified in this contract or agreed to by the Government.

X. PRIVACY AND SECURITY:

· Contractors must have a VANJHCS staff member on site at all times as this is a restricted area.

· Contractors must sign the daily log in sheet.

· Contractors do not need and shall not be allowed access to any VANJHCS personnel or VANJHCS patients Personal Health Information (PHI) or Personally Identifiable Information (PII) in the performance of the requirements of this SOW. Additionally, the contractor does not need and shall not be allowed access to VANJHCS sensitive information in the performance of the requirements of this SOW.

· The contractor shall not connect contractor-owned IT devices (laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public) network. Computer certification and accreditation requirements do not apply, and a security accreditation package is not required.

· Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA and VANJHCS Directives and Handbooks as VANJHCS personnel regarding information and information system security.

XI. PARKING: Park only in areas designated by the COR or otherwise directed by VANJHCS Police and Security Service Personnel. The Contractor shall display on each of its vehicles the company name in a manner and size that is clearly visible. The Contractor shall conform to the posted speed limits and parking restrictions set at each VANJHCS campus.

XII. WORK INJURIES: The VANJHCS’ Emergency Room is available for emergency treatment of job-site injuries. If any employee is injured, the person may be taken directly to the Emergency Room, but the COR must be notified by the end of the following weekday and an injury report must be filed with the VA Police. Care will be rendered at the rates established by local procedures.

XIII. INDEMNIFICATION: It is expressly agreed and understood by the Contractor and the VANJHCS that the Contractor agrees to indemnify the VANJHCS against all liabilities, claims, penalties incident to death, bodily injuries, destruction or damage to property, contamination of adverse effects on the environment or any violation of government laws, regulations or orders, caused in whole or part by the Contractor’s breach of any term of this agreement or any negligent or willful act or omission of the Contractor, its employees or subcontractors in the performance of this contract.

XIV. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Prior to performing any service or repair on a non-contract nature, the Contracting Officer and the COR must be advised of the reasons for this additional work. The Contracting Officer or his/her designee in consultation with the COR may authorize the additional services or repairs under a separate purchase authorization. Reimbursement will not be made unless prior authorization is obtained.

XV. SMOKING POLICY: VANJHCS prohibits smoking, vaping, and other forms of tobacco use at all its facilities across New Jersey to better treat and protect patients.

XVI. SAFETY DATA SHEETS (SDS): The Contractor shall provide their employees with immediate access to SDS for all substances.

XVII. CONTRACTOR EMPLOYEES:

· The Contractor is responsible for providing fully knowledgeable, trained technicians that are competent to meet the contract requirements.

· The Contractor or its employees are responsible for their proper protection during bulking process. Attire and Personal Protective Equipment (PPE), including respirators has to be appropriate for the hazardous condition of lab- packing, lifting, carrying, pouring, blending, moving and loading hazardous and toxic substances in limited space. Contractor employees should be enrolled in a Medical Surveillance Program that meets the standards of 29 CFR 1910 at the expense of the Contractor. Contractor furnishes and ensures good condition of all PPE for Contractor employees.

XVIII. PENALITIES AND FINES: The Contractor shall satisfy all applicable environmental and occupational safety regulatory agencies’ requirements. In the event a regulatory agency assesses a monetary fine against the Government for violations caused by the Contractor, the contractor shall reimburse the Government for the amount of the fine.

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Page 1 of Sources Sought Notice

Page 1 of Page 1 of Page 1 of XIX. FIRE ALARM TRIP CHARGE: If Contractor triggers a fire alarm due to negligence, inattention, or failure to properly coordinate and request system shutdown, the Contractor will be charged for actual costs incurred for Government personnel responding to the alarm. The Contractor will be liable for losses associated with disruption of facility operations. In addition, the Contractor will reimburse the Government for any fines and other costs imposed by Government, external agency, Fire Department, City, County, or State.

XX. LIABILITY 28.307-2:

· Workers’ compensation and employer’s liability: Contractors are required to comply with applicable Federal and State workers’ compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer’s liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer’s liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

· General liability:

· The contracting officer shall require bodily injury liability insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence.

· Property damage liability insurance shall be required only in special circumstances as determined by the agency.

· Automobile liability: The contracting officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

This Sources Sought is issued by VISN 2 Contracting Office in Network Contracting Office 2 for the purpose of collecting information about VA New Jersey Lyons VAMC Mold Remediation Services. The VA is seeking services for a new requirement on or about September 2026 to establish a new service contract. The NAICS code identified for this requirement is 562910 Mold Remediation Services. The requirement is detailed in the Statement of Work (draft) section of this document. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist, Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov, by the posted due date/time.

The VA New Jersey Health Care System (VANJHCS) requires remediation of localized visible mold growth in the Telecom Room (aka Control Room) of Building 10 at the Lyons Campus. Localized areas of heavy mold growth are present on specific portions of wall surfaces, however, the majority of wall surfaces in the room do not exhibit visible mold growth. Visible suspect mold growth was not observed on the floor, ceiling or telecommunications equipment.

The objective of this Work Plan is to remove visible mold growth by non-destructive cleaning methods, restore affected surfaces to a visibly clean condition, and verify the effectiveness of the remediation through visual inspection and post-remediation air sampling in order to prepare the room for routine occupancy.

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