36C24226Q0872.docx
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- Attached to
- 6515--Sources Sought - LAPAROSCOPES
- Solicitation number
- 36C24226Q0872
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs, Veterans Integrated Service Network 2 (VISN 02), for laparoscopes and related surgical instruments to support the James J. Peters VA Medical Center in Bronx, New York. The notice is for market research and planning purposes only and does not constitute a solicitation or government obligation at this time. The response deadline is August 17, 2026, at 4:00 PM Eastern Time, and responses should be directed to Contracting Officer Janelle Bonafede at Janelle.Bonafede@va.gov.
The government is seeking small business manufacturers or distributors of laparoscopes and associated surgical instruments, including multiple SPY Laparoscope models in varying diameters (5.4mm and 10mm) and angles (0, 30, and 45 degrees), Precision S 4K Sinuscope units, and various surgical instrument packaging items such as suture cutters, tissue graspers, and instrument trays. The required equipment must feature high-definition or 4K imaging capability, aspherical sapphire lens technology, autoclavability, and AIM SPY/PINPOINT ICG compatibility. Vendors must deliver equipment within 60 business days of contract award, provide comprehensive installation and on-site clinical and maintenance training, supply complete technical documentation and operator manuals, offer manufacturer's warranty covering all parts and labor for at least one year, ensure all software is Windows 10 LTSC version 2019 or higher with unlimited perpetual licensing, and maintain 8-hour response times for technical support with 48-hour replacement parts shipping. The applicable NAICS code is 339112 (Surgical and Medical Instrument Manufacturing).
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Sources Sought Notice Sources Sought Notice
| SUBJECT* |
| Sources Sought - LAPAROSCOPES |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0872 |
| RESPONSE DATE/TIME/ZONE |
| 08-17-2026 16:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 20 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
SET-ASIDE
| PRODUCT SERVICE CODE* |
| 6515 |
| NAICS CODE* |
| 339112 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 2875 Union Rd Suite 3500 Cheektowaga, NY 14227
POINT OF CONTACT*
Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570
PLACE OF PERFORMANCE
| ADDRESS |
| James J. Peters VA Medical Center |
130 West Kingsbridge Road
Bronx NY
| POSTAL CODE |
| 10468 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov |
| URL DESCRIPTION |
| VA Home Page |
| AGENCY CONTACT’S EMAIL ADDRESS |
| Janelle.Bonafede@va.gov |
| EMAIL DESCRIPTION |
| Network Contracting Office |
DESCRIPTION
Sources sought notice for Laparoscopes serving James J. Peters VA Medical Center.
TITLE: 38-Sources Sought Notice
SOL: 36C24226Q0872
DUE: 8/14/2026 @ 1600 EST.
SET ASIDE: n/a
NAICS: 339112
AGENCY: Department of Veterans Affairs, James J. Peters VA Medical Center, 130 West Kingsbridge Road, Bronx, NY 10468.
POC: Janelle Bonafede Mail all responses only to: Janelle.Bonafede@va.gov
DESCRIPTION: This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government at this time. This notice is intended strictly for market research. The purpose of this Sources Sought notice is to determine interest and capability of potential qualifications of Small Businesses firms relative to the North American Industry Classification Code (NAICS) 339112. The Department of Veteran’s Affairs is seeking all small business manufacturer or distributors of small business manufacturers, of the following request.
Salient Characteristics:
Seeking equipment that meets the following salient characteristics/specifications:
| Line No. |
| Part No |
| Description |
| Qty |
| 1 |
| 0502-538-010 |
| SPY LAPAROSCOPE AUTOCLAVABLE DIA 5.4mm 0 DEG 30cm |
| 1 |
| 2 |
| 0502-538-030 |
| SPY LAPAROSCOPE AUTOCLAVABLE DIA 5.4mm 30 DEG 30cm |
| 1 |
| 3 |
| 0502-938-010 |
| SPY LAPAROSCOPE AUTOCLAVABLE DIA 10mm 0 DEG 33cm |
| 3 |
| 4 |
| 0502-938-030 |
| SPY LAPAROSCOPE AUTOCLAVABLE DIA 10mm 30 DEG 33cm |
| 3 |
| 5 |
| 0502-655-010 |
| Precision S 4K Sinuscope, Autoclavable, 4mm x 0°, 180mm  |
| 3 |
| 6 |
| 0502-655-030 |
| PRECISION S 4K SINUSCOPE,ACLV,4X30°,180 |
| 3 |
| 7 |
| 0502-654-045 |
| PRECISION S 4K SINUSCOPE, ACLV,4X45°,155 |
| 3 |
| 8 |
| 0502-654-070 |
| PRECISION S 4K SINUSCOPE, ACLV,4X70°,155 |
| 3 |
| 9 |
| 234-102-202 |
| BIG DOG SUTURE CUTTER |
| 2 |
| 10 |
| 3910-500-727 |
| PACKAGING, SUTURE MANIPULATOR |
| 1 |
| 12 |
| 3910-500-728 |
| PACKAGING, TISSUE GRASPER WITH RATCHET |
| 1 |
| 13 |
| 3910-500-730 |
| PACKAGING, KNOT MANIPULATOR FULL LOOP |
| 1 |
| 14 |
| 3910-500-731 |
| PACKAGING, RASP UP BEND 20 DEGREE |
| 1 |
| 15 |
| 3910-500-733 |
| PACKAGING, TISSUE LIBERATOR BLADE UP |
| 1 |
| 16 |
| 3910-500-737 |
| PACKAGING, PENETRATING GRASPER STRAIGHT |
| 1 |
| 17 |
| 3910-500-741 |
| PACKAGING, SUTURE GRASPER |
| 1 |
| 18 |
| 3910-500-742 |
| PACKAGING, SUTURE CUTTER 2MM |
| 1 |
| 19 |
| 3910-500-743 |
| INSTRUMENT TRAY MMT 542X253X180 |
| 1 |
| 20 |
| 3910-500-800 |
| 3MM PROBE PACKAGING |
| 1 |
| Feature |
| Standard (10 mm) |
| Slim line / Pediatric (5.4 mm) |
| Image Resolution |
| High Definition (HD) / 4K-ready |
| High Definition (HD) / 4K-ready |
| Direction of View (DOV) |
| 0°, 30°, and 45° angles available |
| 0° and 30° angles available |
| Lens Technology |
| Aspherical Sapphire |
| Aspherical Sapphire |
| Fluorescence Imaging |
| AIM SPY / PINPOINT ICG compatibility |
| AIM SPY / PINPOINT ICG compatibility |
| Autoclavability |
| Fully autoclavable |
| Fully autoclavable |
| Construction |
| Laser-welded, stainless-steel enclosure |
| Laser-welded, stainless-steel enclosure |
Installation and Assembly Vendor shall be responsible for assembly and installation of systems after notification from the James J. Peters VAMC Biomedical Engineering team that it has been delivered to station.
Installation shall include implementation and testing of all purchased interfaces to VA electronic systems in coordination with Clinical Staff, Biomedical Engineering staff, O&IT staff, and others identified as needed.
Vendor must provide all necessary accessories, cables, adapters, etc. to deliver a fully functional clinical device.
The vendor must also provide a list of consumable items required for clinical usage of the new carts so that they can be planned and submitted to CPRC for purchase.
Training Vendor must provide on-site clinical/applications training for all appropriate James J. Peters VAMC staff members.
Vendor must provide introductory system/maintenance training to James J. Peters VAMC Biomedical Engineering staff during installation.
Vendor must include all costs for travel to provide this training in their proposal.
Vendor must coordinate all installation and training dates with James J. Peters VAMC specified Biomedical Engineering POC who will communicate internally with clinical staff.
Warranty and Service Service and Operator Manuals – The vendor shall provide the following documentation for the proposed system:
Two (2) copies of operator's instruction manuals per unit purchased.
Two (2) copies of complete technical service manuals including detailed troubleshooting guides, necessary diagnostic software, service keys, schematic diagrams, parts lists, and any other resources available to the manufacturer’s service technicians.
1. Two (2) copies of a system manager’s manual outlining back-up procedures, managing privilege group limits, routine tasks, etc. Warranty – The system, all accessories, and all software shall be covered under the manufacturer’s warranty and shall include all parts and labor for at least one year following acceptance by the VAMC. A manufacturer’s factory-trained Field Service Engineer shall perform installation and maintenance during the warranty period.
1. The warranty period shall not begin until after the James J. Peters VAMC Biomedical Engineering POC has accepted the products delivery, installation, and functionality.
1. The warranty shall include all manufacturers recommended Preventive Maintenance procedures for its duration.
1. All available software updates and security patches will be made available to the James J. Peters VAMC team during the warranty period.
1. Vendor shall provide responses to applications and technical calls within 8 hours.
1. Vendor shall ship replacement parts within 48 hours of identifying necessity by James J. Peters VAMC Biomedical Engineering staff.
Software Vendor must ensure all software operating on the device provided is supported by the original manufacturer at time of delivery. Must be windows 10 LTSC version 2019 or higher.
Proprietary software systems are acceptable so long as vendor supports the version provided to the James J. Peters VAMC and it is the newest version at time of delivery.
Access to all software shall be provided to James J. Peters VAMC in situations where re- installation is necessary.
Software shall be provided to the James J. Peters VAMC with unlimited perpetual licensing for the supported life of the device.
Delivery Vendor shall deliver purchased equipment within 60 business days of receiving completed Contracting package from the VISN 02 Contracting Officer. If delivery delays occur vendor shall notify the Contracting Officer and the James J. Peters VAMC Biomedical Engineering POC.
- Vendor will ensure that equipment is sent to the Attention of Biomedical Engineering and will include the James J. Peters VAMC PO Number on the shipping label.
- Delivery of oversized, palletized orders or orders that contain many components will be coordinated by James J. Peters VAMC Biomedical Engineering POC who will communicate internally with Warehouse Staff.
Delivery Location:
James J. Peters VAMC 130 W. Kingsbridge Rd Bronx, NY 10468
THIS IS NOT A SOLICITATION AND DOES NOT OBLIGATE THE GOVERNMENT TO ISSUE A SOLICITATION. Please be advised that the Government will not pay for any information submitted under this announcement. The applicable North American Classification System (NAICS) Code for this requirement is 339112 Surgical and Medical Instrument Manufacturing. Email should contain the following information: Name of firm, Socio-Economic category of the firm, complete address, phone & fax number of contacts, letter of authorization for distribution.
| *= Required Field |
| Sources Sought Notice |
Sources Sought Notice
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