36C24226Q0866.docx
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- Solicitation number
- 36C24226Q0866
About this file
This is a Special Notice of Intent to award a sole-source, firm-fixed-price contract for boiler service and maintenance at the Syracuse Veterans Affairs Medical Center (VAMC) and Rome Community-Based Outpatient Clinic (CBOC). The Department of Veterans Affairs, Network Contracting Office 2, intends to award the contract to Modular Comfort System for a period of performance beginning approximately September 15, 2026, through September 14, 2027, with four optional one-year renewal periods. The contract encompasses recurring preventative maintenance, inspections, testing, technical support, documentation, and emergency repair services performed by Fulton Boiler Factory Certified technicians on five Fulton Boiler VTG-4000DF units, one Fulton Boiler VTG-4000 condensing hydronic boiler, and one ModSync boiler controller located at Syracuse VAMC, 800 Irving Avenue, Syracuse, NY 13210.
Interested parties must submit written capability documentation to Contract Specialist Stephanie Decker (Stephanie.Decker2@va.gov) by August 7, 2026, at 12:00 p.m. EDT to demonstrate their interest and ability to respond to the requirement. The notice explicitly states this is not a request for competitive quotes; however, the Government will evaluate all responses from responsible sources to determine whether to issue a competitive solicitation. All prospective contractors must be registered in the System for Award Management (SAM) prior to award consideration. The contracting office is located at 2 3495 Bailey Avenue, Building 3, 2nd Floor, Buffalo, NY 14215 (ZIP code 14215), with the NAICS code 238220 (Plumbing, Heating and Air-conditioning Contractors) and Product Service Code J045.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Boiler Service and Maintenance - Syracuse VAMC and Rome CBOC |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 14215 |
| SOLICITATION NUMBER* |
| 36C24226Q0866 |
| RESPONSE DATE/TIME/ZONE |
| 08-07-2026 12:00pm EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J045 |
| NAICS CODE* |
| 238220 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215
POINT OF CONTACT*
Stephanie Decker Stephanie.Decker2@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office 2, hereby provides notice of its intent to award a sole-source, firm-fixed-price contract, to Modular Comfort System. The period of performance for this contract award will be around September 15, 2026, to September 14, 2027, with the provision of four (4) option years. A Justification and Approval for Other Than Full and Open Competition will be prepared.
This firm fixed price requirement is for recurring preventative maintenance, recurring inspections, testing, technical support, documentation, and emergency repair by Fulton Boiler Factory Certified technicians on five (5) Fulton Boiler VTG-4000DF and one (1) Fulton Boiler VTG-4000 condensing hydronic boilers and one (1) ModSync boiler controller located at the Syracuse VAMC, 800 Irving Avenue, Syracuse, NY 13210.
NAICS code: 238220, Plumbing, Heating and Air-conditiong Contractors.
THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement no later than August 7, 2026, at 12:00 pm, EDT.
A determination not to compete this requirement, based upon responses to this notice, is solely within the discretion of the Government. Information received will normally be considered solely for determining whether to conduct a competitive procurement.
The Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses will be considered. All responses from responsible sources will be fully considered. As a result of analyzing responses to this notice of intent, the Government shall determine if a solicitation will be issued. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award.
Interested parties are encouraged to furnish information by email only with “RESPONSE TO INTENT TO SOLE SOURCE 36C24226Q0866 Boiler Service and Maintenance” in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Stephanie Decker by email at Stephanie.Decker2@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.
| *= Required Field |
| Special Notice |
Special Notice
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