36C24226Q0832.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Wilmen Joa Wilmen.Joa@va.gov

PLACE OF PERFORMANCE

Northport VA Medical Center

79 Middleville Road

Northport NY

ADDITIONAL INFORMATION

DESCRIPTION

THIS REQUEST IS FOR SOURCES SOUGHT AND IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION.

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS SOURCES SOUGHT NOTICE IN ACCORDANCE WITH (IAW) FAR 15.201(e).

DISCLAIMER

This Sources Sought Notice is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought Notice is marked as proprietary and will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought Notice.

SOURCES SOUGHT DESCRIPTION

This is NOT a solicitation announcement. This is a Sources Sought Notice only. The purpose of this Sources Sought Notice is to gain knowledge of potential qualified sources and their size classification relative to NAICS code 334510 (size standard of 1,250 employees). Responses to this Sources Sought Notice will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement.

The Department of Veterans Affairs (VA), VISN 02 Network Contracting Office, is seeking sources that can provide one (1) MR-Safe infusion pump to support patients who depend on continuous intravenous infusion therapy during MRI examinations and other components listed below. This Radiation Infusion Controller at a minimum must meet the following salient characteristics:

The Radiation Infusion Controllers must be fully supported platform designed to enhance patient safety, improve clinician usability, and ensure long-term serviceability. Its intuitive user interface, advanced remote-control capabilities, and continued manufacturer support align with the VA's goals of maintaining safe, efficient, and scalable MRI operations while supporting the delivery of high-quality patient care.

A. Safety Classification MR-Safe as defined by ASTM F2503.

Certified safe for use up to 3.0 Tesla.

No detectable magnetic attraction, torque, or RF interference.

B. Performance Specifications Ability to deliver IV medications at standard infusion rates.

Compatibility with continuous, bolus, and programmable modes.

Battery Life >8hours continuous 125mL/hr + Battery sharing when docked.

Intuitive programming, for new or infrequent users of the MRI pump

C. Physical and Operational Characteristics Constructed of non-ferromagnetic materials.

Clear visual user interface suitable for MRI lighting.

No RF emissions that degrade image quality.

D. Accessories MR-Safe tubing sets and connectors.

Charging dock is located outside MRI room.

Non-Magnetic IV Pole with improved base for stability.

Intelligent spine that mounts to Non-Magnetic IV Pole that communicates to remote tablet and shares battery to each pump within the system.

Deliverables Delivery of pumps and all accessories.

Manufacturer documentation including safety certification and manuals.

On-site staff training programs.

Warranty documentation (5 years total).

Installation & Training Requirements Vendor coordination with Biomedical Engineering.

Hands-on training sessions for all shifts.

Verification of no MRI artifact production.

Acceptance Criteria MR-Safe certification and Biomed evaluation.

Successful operation inside MRI suite with no artifacts.

Completion of staff training.

*The VA has a preference for domestically manufactured items in the United States.

The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.

If you are interested and are capable of providing the sought out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions:

(1) Please indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?

(2) Is your company considered small under the NAICS code identified under this RFI?

(3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above?

(4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available).

(5) If you’re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?

(6) If you intend to sub contract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job.

(7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract number.

(8) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract?

(9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.

(10) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to “equal to items” to establish capabilities for planning purposes?

(11) Will the items you will be providing manufactured domestically in the United States or are they foreign manufactured items?

(12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A.

(13) Please provide your Sam.gov Unique Entity ID number.

*** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all “equal to items" meet all the salient characteristics.

Responses to this notice shall be submitted via email to Wilmen.Joa@va.gov telephone responses shall not be accepted. Responses must be received no later than July 30th, 2026, 11 AM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.

Sources Sought Notice