36C24226Q0622 - RMW Solicitation.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

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SERVICE-DISABLED

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SMALL BUSINESS

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(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

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EDWOSB

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NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24226Q0622 07-23-2026

Leia LaBruna (716) 862-7461 ext. 21471 08-06-2026

12:00 EDT

36C528 Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

X 100

X

562112

$47 Million

N/A

X

Department of Veterans Affairs VA NY Harbor Healthcare System

423 East 23rd St.

New York NY 10010

36C528

Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

See CONTINUATION Page

Regulated Medical Waste and Sharps Services in support of VA NY Harbor Healthcare System.

Period of Performance:

10/1/2026-9/30/2027 (Base year) 10/1/2027-9/30/2028 (Option 1) 10/1/2028-9/30/2029 (Option 2) 10/1/2029-9/30/2030 (Option 3) 10/1/2030-9/30/2031 (Option 4)

Please review sections 52.212-1 and 52.212-2 for information on submission requirements.

Any Requests for Information (RFI) must be submitted via email by 7/30/2026 at 12:00PM EST. Quotes must be submitted via email by 8/6/2026 at 12:00PMEST.

Email: Leia.Labruna@va.gov.

See CONTINUATION Page

X 1

Dolores Sachuk-Thompson Contracting Officer

36C24226Q0622

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 STATEMENT OF WORK

B.3 PRICE/COST SCHEDULE

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION OCT 2025)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...24

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION APR 2026)

C.4 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

C.6 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.7 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION)

(MAR 2026)

C.8 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

D.1 SEE ATTACHED DOCUMENT: 36C24226Q0622 PRICE-COST SCHEDULE

D.2 SEE ATTACHED DOCUMENT: WAGE DETERMINATION

D.3 SEE ATTACHED DOCUMENT: VA ST. ALBANS SITE PLAN

D.4 SEE ATTACHED DOCUMENT: VA BROOKLYN SITE PLAN

D.5 SEE ATTACHED DOCUMENT: VA MANHATTAN SITE PLAN

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

SERVICES (DEVIATION OCT 2025)

E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION OCT 2025)

E.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

E.4 52.233-2 SERVICE OF PROTEST (DEVIATION NOV 2025)

E.5 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

E.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C242

Department of Veterans Affairs

Network Contracting Office (NCO) 2

3495 Bailey Avenue

Building 3, 2nd floor

Buffalo NY 14215

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 STATEMENT OF WORK

Regulated Medical Waste (RMW), Pharmaceutical Removal, and Reusable Sharps Exchange Services

1. BACKGROUND

The Department of Veterans Affairs, New York Harbor Health Care System (NYHHS) is seeking removal services of Regulated Medical Waste (RMW), Pharmaceuticals, and Disposable and Reusable Sharps Exchange Services for 12 months for each of its 3 campuses and associated Outpatient Clinics.

2. PERIOD OF PERFORMANCE

Base Period – 10/1/2026-9/30/2027

Option 1 – 10/1/2027-9/30/2028

Option 2 – 10/1/2028-9/30/2029

Option 3 – 10/1/2029-9/30/2030

Option 4 – 10/1/2030-9/30/2031

3. PLACE OF PERFORMANCE

NY Harbor Healthcare System and its associated Outpatient Clinics:

1. Department of Veterans Affairs — VA NY Harbor Healthcare System (New York Campus) 423 East 23rd Street, New York, NY 10010

2. VA Harlem Community Based Outpatient Clinic 55 West 125th Street, New York, NY 10027

3. Department of Veterans Affairs — VA NY Harbor Healthcare System (Brooklyn Campus) 800 Poly Place, Brooklyn, New York 11209

4. NYHHS Primary & Extended Care Center — St. Albans Campus 179-00 Linden Blvd.

(at 179 St.), St. Albans, NY 11425

5. VA Community Based Outpatient Clinic 1150 South Avenue, 3rd Floor, Staten Island, NY 10314

4. SCOPE OF WORK

The Contractor shall provide all labor and materials necessary for the collection and removal of Regulated Medical Waste (RMW) containers, Trace-Chemotherapeutic Waste, Pathological Waste, Pharmaceutical Waste, and Reusable Sharps Container Exchange services for the Department of Veterans Affairs NY Harbor Healthcare System.

Regulated Medical Waste, Trace-Chemotherapeutic Waste, Pathological Waste, and Reusable Sharps Waste shall be processed and disposed of off-site by the Contractor at a facility in compliance with all Federal, State, and Local requirements.

Management and processing of regulated wastes and completion of all services shall be in accordance with all Federal, State, and Local regulations.

4.1 Regulated Medical Waste Removal Services

Regulated Medical Waste (RMW) includes but is not limited to items contaminated with blood and body fluids/waste, trace-chemotherapeutic wastes, pathological and microbiological waste, or other potentially infectious materials. The Contractor shall:

• Provide the appropriate containers, shipping papers, pick-up, transportation, processing, and tracking of regulated medical waste, trace-chemotherapeutic waste, pathological waste, and reusable sharps containers.

• Ensure provided containers are leak-proof, stackable, lidded, display the biohazard symbol, and carry all other US DOT and state required markings to ensure compliance with all transportation requirements. All containers shall always be damage-free and in good working order. Containers selected should be sized so that government employees will not be required to lift more than 35 lbs.

• Ensure provided containers are clearly identifiable for the regulated waste streams. The Contractor shall provide labels for incinerate-only waste streams (trace-chemotherapeutic waste and pathological waste).

• Remove full containers and replace them with an equal number of empty, sanitized containers. Sanitizing shall be completed off grounds when the waste is processed.

• Ensure that, prior to departing any facility, the Contractor has obtained the COR or designee's signature confirming the manifest, including but not limited to:

Pickup/Delivery Location, Pickup/Delivery Date, Proper Description of the Waste, Volume of Waste (number of containers picked up and/or pounds), and a US DOT Compliant Manifest with Unique Number (Shipping Papers).

• Transport the waste to the treatment facility. Treatment shall be by autoclaving, incineration, or other means in accordance with all applicable Federal, State, and Local requirements.

4.2 Disposable and Reusable Sharps Exchange Services

Sharps are included in the medical waste and must be in reusable sharps containers approved for shipping. The Contractor shall ensure:

• If in disposable sharps containers, they will be sealed and packaged with the regulated medical waste.

• Containers are furnished (to be determined by site requirements) at various locations throughout the facilities of the VA NY Harbor Healthcare System (Manhattan VAMC, Brooklyn VAMC, St. Albans Community Living Center, Harlem CBOC, and Staten Island CBOC), as stated in this SOW. Containers include regulated medical waste containers, reusable sharps containers and associated hardware, disposable sharps containers, and trace-chemotherapeutic waste containers.

• Sharps include both reusable and disposable sharps containers (rigid, puncture-proof, and leak-proof containers, generally heavy-duty plastic with closable cover) for syringes, needles, scalpel blades, and glassware used in the diagnosis of patients.

4.3 Container Specifications

• The VA Medical Center will provide the red bags for Contractor-owned red regulated medical waste roll-off containers. Liners shall meet all shipping requirements (ASTM-D 1709 & ASTM-D 1922) for impact and tear resistance.

• Containers shall be sealed to prevent leakage and handled in a manner that will prevent bursting or tearing during transport by Department of Veterans Affairs employees.

• Disposable sharps containers shall also be placed in the regulated medical waste containers. Reusable sharps containers will be shipped for decanting, processing, and washing.

• Liquid regulated medical waste will either be solidified or placed in liquid-tight containers for shipping. No leaking containers will be shipped.

• Reusable and disposable sharps containers utilized should be lockable/sealable to eliminate human intervention while the container is in service or being transported.

4.4 Reusable Sharps Container Exchange Services

The Contractor shall conduct business and contact directly with the Contracting Officer's Representative (COR) assigned to oversee the items described in this section. The COR is the point of contact for all initial inquiries regarding this section of the contract.

• The Contractor must provide two (2) days per week full sharps container exchange service at both Manhattan VA Medical Center and Brooklyn VA Medical Center. St.

Albans VA Medical Center will require once-per-week service.

• Technician(s) must exchange Sharps Containers at ½ to ¾ fullness and replace the container with a clean Sharps Container at all Sharps Container locations.

• The technician will perform the necessary collection/packing/storing of used Sharps Containers for collection/transport by a licensed regulated medical waste transporter.

• All personnel entering any/all facility locations and performing duties or services under this section must be current employees of the Contractor or its subcontractor, must obtain VA-issued identification, and must be trained in the collection, packaging, and transporting of Regulated Medical Waste and Sharps in accordance with all federal, state, and local laws.

• Training records are to be provided as part of the technical proposal.

4.5 Reusable Sharps Container Types

The Contractor shall provide rigid, heavy-duty, puncture-resistant, leak-proof sharps disposal containers — reusable and/or disposable, generally heavy-duty plastic with closable cover — for syringes, needles, scalpel blades, and glassware used in the diagnosis of patients, in the sizes below. All reusable sharps must include hardware for either wall mount (brackets or cabinets) or floor use (dollies or carts).

Note: See attached blueprints for container locations.

Since facility needs fluctuate throughout the life of the contract, the Contractor should anticipate reasonable fluctuation and shall increase and decrease supply as needed by each facility. The allotment for extra containers beyond the blueprint will be as follows:

• Manhattan Campus: Up to 50 small container locations and up to 25 large container locations annually

• Brooklyn Campus: Up to 50 small container locations and up to 25 large container locations annually

• St. Albans CLC: Up to 25 small container locations and up to 10 large container locations annually

• Harlem CBOC: Up to 10 small container locations and up to 3 large container locations annually

• Staten Island CBOC: Up to 10 small container locations and up to 3 large container locations annually

Fill Capacities by Area Type:

• Patient rooms, restrooms, exam rooms, moderate volume areas, high volume areas: 1.7 gallons (6.9 qt), 3.8 gallons (15.2 qt), and 6.2 gallons (24.8 qt)

• Secure areas, Operating and Procedure rooms (unrestricted deposit of high and low sharps volume): 1.7 gallons (6.9 qt), 6.2 gallons (24.8 qt), and 12.4 gallons (49.6 qt)

• Clinical areas, crash carts, medication carts, and other mobile/stationary units used in patient care: 1.7 gallons (6.9 qt)

• If disposable, for carts: 5 qt or 2 gallon containers

Container/Hardware Types:

• Reusable S14 Regular Sharpsmart — Patient room use and lighter sharps

• Reusable S22 Regular Sharpsmart — Moderate volume areas and drug trolleys

• Reusable Chemosmart CT22 Regular container — Sharps contaminated with chemotherapy drugs

• Reusable C64 16 Gallon Trace Chemotherapy Container — Non-sharps items contaminated by chemotherapy procedures

• Reusable S32 Access Plus Sharpsmart — Unrestricted deposit of long or bulky sharps

• Reusable S64 Sharpsmart Access Plus Container — High-volume areas with long or bulky sharps

• Disposable 1522SA Kendall 2.2qt Sharps (approx. 6 cases annually)

• Disposable 85131C Kendall 5.4qt Sharps (approx. 6 cases annually)

• Disposable 841301 Kendall Sharps (approx. 6 cases annually)

• Disposable 8900SA Kendall Sharps (approx. 6 cases as needed)

• Hardware — 1523C Dog dish stabilizer for 2.2qt sharps (approx. 6 cases as needed)

• Hardware — Bracket for 5.4qt sharps (approx. 6 cases as needed)

• Hardware — 85161H Cabinet for 5.4qt sharps (approx. 6 cases as needed)

• Hardware — Sharpsmart (Stationary) Floor Stand (see survey plus approx. 10 annually)

• Hardware — Cartsmart 1 (Mobile/Wheeled) Floor Stand (see survey plus approx. 10 annually)

• Hardware — Cartsmart 2 (Double Mobile/Wheeled) Floor Stand (approx. 25 each)

• Hardware — S64 AccesSmart Foot-operated hands-free opening/closing for S64 Access Plus Sharpsmarts (see survey plus approx. 10 annually)

Additional Requirements:

• The Contractor shall provide clean replacement containers as needed on or before scheduled service days.

• The Contractor shall provide access to spare containers at each facility in case a container becomes full between services and EMS needs an empty container.

• The Contractor shall provide 10 keys for the sharps brackets to Manhattan VA Medical Center and Brooklyn VA Medical Center, and 5 keys for the sharps brackets to St.

Albans VA Medical Center.

• The Contractor shall provide sharps exchange services to all medical center areas, including medical wards, clinics, exam rooms, restrooms, crash/medication carts, and various areas throughout the medical center, per the blueprints for each facility. The only areas technicians shall not exchange sharps containers in are isolation rooms and areas designated by the COR.

• Sharps service can be performed on weekdays (Monday through Friday), 8 AM to 4 PM.

• All disposal and transportation of sharps (reusable and disposable) shall be handled as regulated medical waste and in accordance with all Federal, State, and local regulations.

4.6 Brackets & Cabinets

Where applicable and required, the Contractor shall provide lockable, uniform brackets for reusable containers and/or outer cabinets for disposable containers. Cabinets must be capable of accepting the suitable container. All containers and cabinets shall be clearly labeled with a biohazard symbol and have a visual display window or other means to check the container's fill level.

4.7 Dollies/Carts

The Contractor shall use dollies or carts for all large sharps containers (disposable or reusable) during transport. Containers cannot be left sitting on the floor at any time.

4.8 Isolation Rooms (Infection Control)

The Contractor shall not enter isolation rooms for reusable sharps exchange services. The Contractor will provide disposable sharps containers for staff to take into the rooms for use while the room is isolated. The containers will be disinfected and placed in the soiled utility room. The Contractor will remove them from the soiled utility room and pack them for shipping with the regulated medical waste.

4.9 Disposal of Non-Hazardous Pharmaceutical Waste by RMW Incineration

The Contractor shall dispose of non-hazardous waste pharmaceuticals by Regulated Medical Waste (RMW) incineration. The pharmaceuticals shall not include any Environmental Protection Agency (EPA) regulated hazardous wastes.

The Contractor shall obtain and maintain all necessary licenses and/or permits required to perform this work, and shall ensure strict compliance with all EPA federal waste disposal regulations, New York State Department of Environmental Conservation and Department of Health laws, New York City laws, and all other applicable regulatory requirements.

The waste is generated on medical wards and is therefore presumed to be potentially infectious.

The waste shall be handled, transported, and disposed of as Regulated Medical Waste.

Ultimate disposal shall be in a properly permitted RMW incinerator. The waste may not be sent for sterilization and landfilling — only incineration is acceptable.

Container Requirements:

• All containers are to be provided and resupplied by the Contractor as needed.

• Containers shall be nominal 10-gallon capacity, leak-proof, and tamper-proof, and shall be designed so that medications may not be readily retrieved once placed inside.

• The Contractor shall submit a photograph and specification sheet of the proposed containers to the COR for approval prior to deployment.

• All containers shall be clearly labeled with a biohazard symbol and state that the waste is designated for destruction by RMW incineration only.

• The Contractor is responsible for furnishing and replacing all labels, inner bags, liners, locking devices, and other appurtenances necessary to keep waste containers clean and secure.

Contractor Responsibilities:

• Provision of all needed waste containers

• Placement of waste containers in specified locations

• Direct pickup of waste containers at scheduled intervals

• Replacement with new, empty containers

• Waste transportation and ultimate disposal by RMW incineration

• Obtaining the COR or designee's signature prior to departing the facility, confirming the manifest (pickup/delivery location, pickup/delivery date, amount of waste, and destruction certification document/manifest number)

• Transporting and incinerating waste in accordance with all applicable EPA, DOT, New York State Department of Environmental Conservation, OSHA, and other state/federal guidelines

• Returning the completed certification of destruction to the COR within 15 calendar days from the date of removal from VA grounds

Schedule of Pickups — Non-Hazardous Pharmaceutical Waste Disposal for RMW Incineration:

CAMPUS LOCATION PICKUP FREQUENCY

Brooklyn Campus Emergency Department (Ground Floor), 8W, 11E (ICU), 11W (four locations total)

Twice Monthly

Manhattan Campus Emergency Department (Ground Floor), 4th Floor Clinical Addition (PACU), 11W(CCU/MICU), 13N (four locations total)

Twice Monthly

St. Albans CLC Building 85 (C-Building) 1st, 2nd and 3rd Floors (three locations total)

Once Monthly

NOTE: One waste container shall be provided in each room (specific room numbers to be designated). Each waste container shall have a nominal volume of ten (10) gallons.

4.10 Quality Control

• The Contractor must replace all containers that are more than approximately half to two-thirds full, to ensure no overfills between service days.

• The Contractor must replace any/all containers that have not been filled and/or serviced in over 30 calendar days, regardless of content or volume.

• The Contractor should have service infrastructure to handle all applicable issues related to sharps waste disposal and service.

• The Contractor should be able to complete all terms and conditions of the contract immediately following contract award. There are to be no delays in delivering the service and/or products.

4.11 Blueprints

The Contractor is responsible for providing an initial blueprint for Manhattan, Brooklyn, and St.

Albans. This shall be updated quarterly to ensure accuracy.

4.12 Monthly Sharps Reporting

The Contractor is required to provide a monthly sharps report with collection information, including but not limited to: the quantity of containers, sharps disposal weight, and total plastic diverted.

4.13 Service Locations & Site-Specific Work Hours

The Contractor shall ensure services are performed as specified for each location:

1. NYHHS Primary & Extended Care Center — St. Albans Campus 179-00 Linden Blvd. (at 179 St.), St. Albans, NY 11425 | (718) 526-1000 ext. 2201

Normal Work Hours: 7 AM – 5 PM. Furnish appropriate containers, pick-up, and disposal of infectious/regulated medical waste. Pick-ups scheduled once per week, or as needed. If quantity increases, pick-ups shall be adjusted via contract modification. Pickups made from the medical waste room in the main building basement and the shed in the compactor area at the rear of the main building, between 7 AM and 5 PM.

2. VA NY Harbor Healthcare System — Manhattan Campus 423 East 23rd Street, New York, NY 10010 | (212) 686-7500 ext. 3359

Normal Work Hours: 7 AM – 5 PM. Furnish appropriate containers, pick-up, and disposal of infectious/regulated medical waste. Pick-ups scheduled twice per week, or as needed. If quantity increases, pick-ups shall be adjusted via contract modification.

RBX pickup should be performed twice per month and/or as needed during non-duty hours between 9 PM – 5 AM. Once usage stats are established, RBX pickups can be placed on a schedule. Pick-ups made from designated locations throughout the medical center and the medical waste room in the main building basement, between 7 AM and 5 PM.

3. VA Community Based Outpatient Clinic — Harlem CBOC 55 West 125th Street, New York, NY 10027

Normal Work Hours: 8 AM – 4 PM. Furnish appropriate containers, pick-up, and disposal of infectious/regulated medical waste. Pick-ups scheduled once per week, or as needed. If quantity increases, pick-ups shall be adjusted via contract modification. Pick-ups made from designated locations throughout the area and the medical waste room in the clinic, between 8 AM and 4 PM.

4. VA NY Harbor Healthcare System — Brooklyn Campus 800 Poly Place, Brooklyn, New York 11209 | (718) 836-6600 ext. 3330

Normal Work Hours: 7 AM – 5 PM. Furnish appropriate containers, pick-up, and disposal of infectious/regulated medical waste. Pick-ups scheduled twice per week, or as needed. If quantity increases, pick-ups shall be adjusted via contract modification.

RBX pickup should be performed once per month and/or as needed during non-duty hours between 9 AM – 5 PM. Once usage stats are established, RBX pickups can be placed on a schedule. Pick-ups made from designated locations throughout the campus and the medical waste room in Building #4, between 7 AM and 5 PM.

5. VA Community Based Outpatient Clinic — Staten Island CBOC 1150 South Avenue, 3rd Floor, Staten Island, NY 10314

Normal Work Hours: 8 AM – 4 PM. Furnish appropriate containers, pick-up, and disposal of infectious/regulated medical waste. Pick-ups scheduled once per week, or as needed. If quantity increases, pick-ups shall be adjusted accordingly. Pick-ups made from designated locations throughout the area and the medical waste room in the clinic, between 8 AM and 4

PM.

4.14 Schedule & Containers by Site

New York Harbor Healthcare System

Site Name Address Container Description Frequency

New York Campus 423 E 23rd St New York, NY 10010

46 Cubic Yard Roll-Off Container Disposal

Every 4 weeks

New York Campus 423 E 23rd St

48 Gal Continental Tub Disposable

Weekly

New York Campus 423 E 23rd St

55 Gal Fiber Drum Incinerate

VAMC Harlem

CBOC

55 West 125th St

10027

4.5 CF Box Disposal (33.75

Gallon Box)

Every 4 Weeks

Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

46 Cubic Yard Roll-Off Container Disposal

Brooklyn Campus

800 Poly Place

55 Gal Fiber Drum Incinerate

VA St Albans

179-00 Linden Blvd Jamaica, NY 11425

4.5 CF Box Disposal (34

Gallon)

VA Staten Island Clinic (CBOC)

1150 South Ave Staten Island, NY 10314

4.5 CF Box Disposal (33.75

Gallon Box)

4.15 Blueprint-Based Technician Schedule

New York Harbor Healthcare System

Site Name Address Container Description Frequency

New York Campus 423 E 23rd St

See Blueprint

Tuesday & Friday Technician

Brooklyn Campus

800 Poly Place

Monday & Thursday Technician

VA St Albans

179-00 Linden Blvd Jamaica, NY 11425

Wednesday Technician

5. CONTRACTOR QUALIFICATIONS

To be qualified to provide the required services, the Contractor shall supply the following to be considered technically capable:

• Submit copies of all licenses and permits in conformance with Federal, State, Municipal, and local jurisdictions that pertain to the transportation, accumulation, storage, and destruction of biomedical waste.

• Provide a copy of Certificate of Liability Insurance Coverage.

• Provide documentation supporting/demonstrating that weighing equipment is tested annually for accuracy, and is properly maintained, calibrated, and operated.

6. LICENSES AND PERMITS

The Contractor shall obtain and maintain all licenses and permits for operational personnel, containers, vehicles, trailers, and other resources required for proper removal of hazardous regulated Sharps and Medical waste, in accordance with all applicable Federal, State, Municipal, and local regulations (e.g., OSHA, DEA, EPA, DEP NYC, DOT).

If appropriate licenses are not maintained in accordance with Federal and State requirements, the VA may terminate the contract effective upon discovery. The VA reserves the right to halt work if the Contracting Officer and/or COR determine work is being done in an unsafe/unhealthy manner or in a manner that could harm the environment.

6.1 Current Waste Transporter Permit(s)

The Contractor shall provide a list of all transfer stations, treatment, storage, and disposal facilities (TSDFs) — including incineration, wastewater, and sludge treatment facilities — to be utilized under this requirement, including:

• Capacity of these facilities

• Waste codes for the waste streams they are permitted to accept by treatment technology

• Address, phone number, EPA identification number, and other contact information

The VA reserves the right to inspect each of these facilities before approving its use, or at any time during or after the contract period while VA wastes are present.

6.2 Copy of Operator Permit(s)

The Contractor shall provide certificates of training and experience for staff and/or personnel who will perform site work under this requirement. All technicians working on VA premises will be expected to have the training required by law, as specified in:

• 29 CFR 1910.120

• 40 CFR Parts 260–265

• 49 CFR Parts 171–178

The Contractor shall ensure all employees have the required qualifications and, if applicable, the required current and valid professional certifications and licenses in compliance with federal, state, and local environmental requirements or laws. When requested, the Contractor will provide the CO and on-site COR with information on the qualifications or certifications of employees and sub-Contractors.

7. DOCUMENTATION FROM CONTRACTOR

The Contractor shall prepare and submit to the COR an original, signed Certificate of Destruction (manifest) for each pickup at each site. The Contractor shall maintain proper records concerning each Certificate of Destruction issued. The manifest shal contain:

• Pickup/Delivery Location

• Pickup/Delivery Date

• Amount of waste (number of containers picked up and/or pounds)

• Destruction Certification Document/Manifest Number

• Destruction Certification Date

• Any other information required by the COR

Completed manifests confirming delivery and processing of the regulated medical waste shall be submitted monthly for the entire month, within 60 days of the end of the month. Manifests must be separated by facility and sequenced based on the date of pickup, and submitted to the COR as a PDF.

The Contractor shall also provide monthly reporting showing the pounds by waste stream shipped and processed to the COR. This shall be tracked each month and provided in an Excel spreadsheet.

8. MANIFESTING (SHIPPING PAPERS)

The Contractor is responsible for completing the regulated medical waste manifest prior to leaving the medical center. No regulated medical waste is permitted to leave the medical centers until a manifest is properly completed and signed by an authorized VA employee.

Completed manifests confirming delivery and processing of the regulated medical waste shall be submitted monthly for the entire month, within 60 days of the end of the month, separated by facility and sequenced by pickup date, submitted to the COR as a PDF.

9. CONTRACTOR'S RESPONSIBILITY

The Contractor will only transport waste to facilities permitted for the processing of regulated medical waste. The Contractor shall take all precautions necessary to protect persons and property from injury or damage during performance of this contract. The Contractor shall be responsible for any injury to their employees or others, as well as any damage to personal or public property, that occurs during performance of this contract and is caused by their employees' fault or negligence.

10. TRAINING FOR CUSTOMER

The Contractor shall provide annual training to government staff as required by the COR.

Training shall be for US DOT HAZMAT employees and shall cover:

• General Awareness/Familiarization

• Function Specific (including bulk outer packaging)

• Safety

• Security Awareness

• Bloodborne pathogens, universal precautions, and personal protective equipment as related to the safe handling of regulated medical waste

Training shall be conducted ON SITE at the VA facilities and cover all shifts, occurring over three days annually as follows:

• Manhattan VA Medical Center: 6 AM, 10 AM, 2 PM, 6 PM

• Brooklyn VA Medical Center: 6 AM, 10 AM, 2 PM, 6 PM

• St Albans VA Medical Center: 6 AM, 2 PM

11. WORK HOURS

Normal Work Hours are site-specific; see Section 4.13 (Service Locations) for specific work hours at each site.

12. QUALITY ASSURANCE

The Government will investigate complaints from any facility. All information received will be provided either verbally and/or in writing to the Contractor for appropriate action.

13. NATIONAL HOLIDAYS

Holidays observed by the Federal Government are:

• New Year's Day

• Martin Luther King's Birthday

• President's Day

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran's Day

• Thanksgiving Day

• Christmas Day

14. HOLIDAY RESCHEDULING

Generally, when it is necessary to reschedule a service and/or pickup because of a holiday, service and/or pickup must occur on the next business day following the holiday (alternate arrangements can be made with individual sites at their discretion).

B.3 PRICE/COST SCHEDULE

Offerors shall provide pricing using the Price/Cost Schedule provided as Attachment

36C24226Q0622 PRICE-COST SCHEDULE.

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION OCT 2025)

As prescribed in 12.205(b)(3), insert the following clause:

Terms and Conditions—Commercial Products and Commercial Services (Deviation Date)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or…