36C24226Q0587.pdf
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- Solicitation number
- 36C24226Q0587
About this file
This is a Sources Sought Notice issued by the Department of Veterans Affairs for market research purposes. The solicitation (36C24226Q0587) seeks Operating Room (OR) ductwork cleaning and sanitizing services for the East Orange VA Medical Center located at 385 Tremont Avenue, East Orange, NJ 07018. The contract is set aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB) and covers a one-time base period with work to be performed after-hours or weekends to avoid interruptions to hospital operations. Responses must be submitted by May 6, 2026, at 4:00 pm EST to Contract Specialist Nathan Northrup at nathan.northrup@va.gov.
The scope of work includes identifying access methods for ductwork, installing ICRA barriers and plastic sheeting, cleaning and HEPA vacuuming all ductwork, grilles, and registers with sanitization, providing before and after images and status reports of any identified issues, removing protective barriers, and recommissioning the system for reactivation. The vendor must be certified by the National Air Duct Cleaners Association (NADCA) and all parts, labor, fees, and materials shall be included in the purchase order. Respondents must provide company information, SAM UEI number, business type classification, a capability statement, and subcontracting plans noting the 50% limitation on services subcontracting. The NAICS Code is 561790 with a $9 million small business size standard, and contractors must be registered in SAM.gov with SDVOSB/VOSB vendors also registered in the SBA Database. No Recovery Act funds are involved.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* FY26 Services (1X) | NJ (EO) O.R. Duct Cleaning | 561
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14810
SOLICITATION NUMBER* 36C24226Q0587
RESPONSE DATE/TIME/ZONE 05-06-2026 16:00 EASTERN TIME, NEW YORK, USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE SDVOSBC
PRODUCT SERVICE CODE* J045
NAICS CODE* 561790
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810
POINT OF CONTACT*
Contract Specialist Nathan Northrup nathan.northrup@va.gov
PLACE OF PERFORMANCE
ADDRESS East Orange VA Medical Center
385 Tremont Avenue East Orange NJ
POSTAL CODE 07018
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email
DESCRIPTION
This is a "REQUEST FOR INFORMATION" only. This Sources Sought Notice is not a request for formal proposals or quotes. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this Sources Sought must be in writing.
The purpose of this Sources Sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small
Businesses interested and capable of providing the services described below.
Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
This Sources Sought is for the East Orange VA Medical Center located at 385 Tremont Avenue, East Orange, NJ 07018, who have a requirement for Operating Room (OR) ductwork cleaning and sanitizing services for one (1) base period, to be determined. A site visit may be included in the official solicitation. All parts, labor, fees, and materials shall be included in the purchase order to perform:
1. Identify best methods for gaining access to ductwork.
2. Install ICRA barriers and plastic sheeting to protect space.
3. Clean, HEPA vacuum, and sanitize all ductwork.
4. Clean, HEPA vacuum, and sanitize all grilles and registers.
5. Provide status of issues in ductwork and provide before and after images of ductwork, grills, and/or registers.
6. Remove ICRA barriers and plastic sheeting.
7. Re-commission the system in preparation for system reactivation.
8. All work shall be performed after-hours and/or weekends, coordinated closely with VA to avoid interruptions to a fully functional hospital environment.
9. Vendor shall be certified by National Air Duct Cleaners Association (NADCA).
Responses to this notice shall include the following:
1. Company name, address, point of contact (phone and email), SAM UEI number
2. Type of business (e.g. SDVOSB, VOSB, HubZone, 8(a), WOSB, Small Disadvantaged
Business, or other Small Business)
3. Brief capability statement addressing the Company’s qualifications and ability to perform according to description above
4. Subcontracting plans (note the limitations on contracting at 50% for services, FAR
52.219-4, Limitations on Subcontracting, and/or VAAR 852.219-75/852.219-76)
Contractor shall be registered in SAM.gov. The NAICS Code is 561790 with a Small Business size standard of $9 million. SDVOSB/VOSB vendors shall be registered in the SBA Database.
Any offeror capable of providing this service shall notify the Contract Specialist no later than May 6th, 2026, 4:00 pm EST.
All information is to be submitted via e-mail to: nathan.northrup@va.gov. Phone calls will not be accepted.
mailto:nathan.northrup@va.gov
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