Amendment - 36C24226Q0322 0001 - Tree.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0001 03-09-2026

36C528

Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

36C528

Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

To all Offerors/Bidders

36C24226Q0322

X

X X

See CONTINUATION Page

X 1

The purpose of Amendment #0001 is to provide answers to the following questions.

Leia LaBruna Contracting Officer

Solicitation #36C24226Q0322 Amendment 0001

Question 1: Per section B.2.3 Specifications: A. Trim and remove all dead limbs and deadwood. Typically, this is specified down to inches in diameter. To what diameter of deadwood is the contractor expected to remove?

Answer 1: No specific diameter at this time. Any dead wood that is choking out the growth and stability of the tree shall be removed.

Question 2: Per section B.2.3 Specifications: B. Remove excessive weight from the canopy to reduce stress on major limbs. How much should be removed?

Answer 2: The bare minimum to reduce stress on the tree and yet preserve the integrity and history of the tree.

Question 3: Per section B.2.3 Specifications D. Inspect all cavities and openings for the presence and extent or rot, decay, pest damage, and structural damage. Will this inspection require an aerial inspection? Would the Department of Veterans Affairs (VA) be open to advanced methodologies for cavity and decay assessment as an optional service?

Answer 3: Yes, we would be open to advanced methodologies used for inspections.

Question 4: Per section B.2.3 Specifications E. Perform a comprehensive inspection of the tree… There are several industry recognized methodologies that might be used for this. Which one would be acceptable?

Answer 4: Would defer to subject matter expert for best methods.

Question 5: Per section B.2.3 Specifications F. Evaluate the overall health, stability, and new growth of the tree. There are several industry recognized methodologies that might be used for this. Which one would be acceptable?

Answer 5: Would defer to subject matter expert for best methods.

Question 6: Per section B.2.3 Specifications G. Provide additional trimming as needed…. Who decides if it’s needed?

Answer 6: Trimming would be determined by the board-certified master arborist or Subject Matter Expert representing the contracted company.

Question 7: Per section B.2.4 Documentation/Reporting A. The contractor shall provide the following: 1. Initial Service Report… 2. Inspection Report… 3. Visual Inspection… There are several industry recognized methodologies that might be used for this. Which ones would be acceptable?

Answer 7: Would defer to subject matter expert for best methods.

Question 8: The solicitation calls for the “assessment of potential rot or structural compromise”.

What are the standards of assessments?

Answer 8: Would defer to subject matter expert for best methods

Question 9: The solicitation calls for “Certified Arborist” or “Qualified Tree Care Professional.”

Arborists doing assessments of trees may be qualified through various entities. What are acceptable qualifications for the assessment portions of this work?

Answer 9: Preferably a board-certified master arborist would write a prescription for the work needed. If not a board-certified master arborist, then someone with equal work experience.

Question 10: How will the contractor’s performance be measured? In other words, what does success look like?

Answer 10: Preservation of health and appearance of the Bicentennial tree, extending the duration of life of the tree as long as possible.