36C24226Q0318.pdf
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- Attached to
- J045--BACKFLOW PREVENTERS PM AND ANNUAL TESTING NORTHPORT VA MEDICAL CENTER Base plus 4 Options
- Solicitation number
- 36C24226Q0318
About this file
This is a Sources Sought Notice from the Department of Veterans Affairs seeking market research information regarding backflow preventer preventative maintenance and annual testing services at Northport VA Medical Center in Northport, New York.
The VA owns and operates an on-site potable water supply and fire protection water system serving a 268-acre campus that includes 45 Reduced Pressure Zone (RPZ) backflow prevention assemblies and one process backflow prevention device. The system is regulated as a public water supply under New York State Department of Health jurisdiction (Public Water Supply ID 5111894) and must comply with the New York State Cross Connection Control Program, Suffolk County Department of Health Services requirements, Veterans Health Administration Directive 1061, and The Joint Commission Environment of Care Standard EC.02.05.02. The contract will be for a base year plus four option years on a firm-fixed-price basis, with work commencing in calendar year 2026. The solicitation number is 36C24226Q0318, and the contracting office is located at Bath VA Medical Center in Bath, New York (zip code 14810). Responses must be submitted by email to Contract Specialist Julie Monagan Barnard at julie.monaganbarnard@va.gov no later than February 5, 2026, at 3:00 PM EST. Respondents must provide company information, business type classification (SDVOSB, VOSB, HUBZone, 8(a), WOSB, or other small business), a capability statement, and subcontracting plans as applicable. The applicable NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a small business size standard of $19 million, and all contractors must be registered in SAM.gov.
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Sources Sought Notice
*= Required Field Sources Sought Notice
SUBJECT* BACKFLOW PREVENTERS PM AND ANNUAL TESTING NORTHPORT VA MEDICAL CENTER - BASE
PLUS 4 OPTIONS
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 14810
SOLICITATION NUMBER* 36C24226Q0318
RESPONSE DATE/TIME/ZONE 02-05-2026 15:00 EASTERN TIME, NEW YORK, USA
ARCHIVE 90 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
SET-ASIDE
PRODUCT SERVICE CODE* J045
NAICS CODE* 238220
CONTRACTING OFFICE ADDRESS Network Contracting Office 2
Department of Veterans Affairs Bath VA Medical Center 76 Veterans Avenue Bath NY 14810
POINT OF CONTACT*
Contract Specialist Julie Monagan Barnard julie.monaganbarnard@va.gov
PLACE OF PERFORMANCE
ADDRESS Department of Veterans Affairs VA Northport Health Care Northport VA Medical Center 79 Middleville Road, Building 200 Northport NY
POSTAL CODE 11768-2200
COUNTRY USA
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS julie.monaganbarnard@va.gov EMAIL DESCRIPTION Contract Specialist
DESCRIPTION
This is a “REQUEST FOR INFORMATION” only. This Sources Sought Notice is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response.
Responses to the Sources Sought Notice must be in writing.
The purpose of this Sources Sought Notice is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below.
Documentation on technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.
This Sources Sought Notice is for the Department of Veterans Affairs Northport VA Medical Center located at 79 Middleville Rd., Building 200, Northport, NY 11768-2200, who have a requirement for Backflow Preventer Preventative Maintenance and Annual Testing for a base plus four option year firm-fixed-price contract. A site visit may be included in the official solicitation. Work shall commence in calendar year 2026.
The Department of Veterans Affairs (VA), Northport VA Medical Center (VAMC) owns, operates, and maintains an on-site potable water supply and fire protection water system serving an approximately 268-acre campus. The potable water system is regulated as a public water supply under New York State Department of Health (NYSDOH) jurisdiction and is assigned Public Water Supply Identification Number 5111894. The system includes groundwater supply wells, air stripping towers, chemical disinfection systems, pH-adjustment systems, supply feed pumps, a water storage tower, and potable water and fire suppression distribution piping.
In accordance with the New York State Cross Connection Control (CCC) Program and Suffolk County Department of Health Services (SCDHS) requirements, Northport VAMC maintains backflow prevention devices to protect the potable water supply from actual or potential cross connections. The system currently includes forty-five (45) Reduced Pressure Zone (RPZ) backflow prevention assemblies and one (1) process backflow prevention device.
Annual inspection, testing, and maintenance of backflow prevention devices are also required to support compliance with Veterans Health Administration (VHA) Directive 1061, which governs potable water safety and management, and The Joint Commission Environment of Care Standard EC.02.05.02, which requires healthcare facilities to manage risks associated with utility systems through inspection, testing, maintenance, and documentation.
Responses to this notice shall include the following:
1. Company name, address, point of contact (phone and e-mail), SAM UEI number
2. Type of business (e.g. SDVOSB, VOSB, HUBZone, 8(a), WOSB, Small Disadvantaged
Business, or other Small Business)
3. Capability Statement addressing the Company's qualifications and ability to perform according to description above
4. Subcontracting plans as applicable (note the limitations on subcontracting at 50% for services, RFO FAR 52.219-14, Limitations on Subcontracting, and/or VAAR 852-219- 75/852.219-76)
Contractor shall be registered in SAM.gov. The NAICS Code of 238220 – Plumbing, Heating, and Air-Conditioning Contractors with a Small Business size standard of $19 Million.
SDVOSB/VOSB vendors shall be registered and certified in the SBA Small Business Search Database.
Any offer capable of providing this service shall notify the Contract Specialist no later than February 5, 2026, 3:00 pm EST.
All information shall be submitted via e-mail to: julie.monaganbarnard@va.gov. Phone calls shall not be accepted.
mailto:julie.monaganbarnard@va.gov
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