36C24226Q0229.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

PLACE OF PERFORMANCE

385 Tremont Ave

East Orange NJ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1. This is a Sources Sought Notice.

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Network Contracting Office 2 for the purpose of collecting information about VA New Jersey Healthcare System for JANITORIAL EQUIPMENT MAINTENANCE AND REPAIR SERVICES. The VA is seeking to provide for this requirement on or about July 2025 to establish a new service contract. The NAICS code identified for this requirement is 811310 – Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist, Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov.

Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEI number, address, a point of contact and social-economic status documentation. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

- If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Prospective Quoters must register themselves on System for Award Management (SAM) https://www.sam.gov/. Prospective Quoters must have an active registration in SAM at the time of submission of quotes in order to participate in this procurement.

The following information is required for determining procurement strategy and viability of sources:

· Contractor shall identify pertinent point of contact for company, SAM UEI number for size standard and socioeconomic verification in SAM and SBA, as well as for any intended subcontractors.

· This service is located in East Orange, NJ AND Lyons, NJ. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

· Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

· Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. How many certified/licensed/trained technicians does your company currently employ?

· Set aside requirements have limitations on subcontracting. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

· Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

· Contractor shall also identify any Federal Supply Schedules that may carry the desired services.

· Contractor shall include any relevant comments about the Attachment(s) if applicable.

STATEMENT OF WORK - DRAFT

VA NEW JERSEY HEALTHCARE SYSTEM

Backflow Preventer Maintenance and Inspections

1. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliveries described in this statement of work (SOW), except as may otherwise be specified. Work shall include all required labor and materials to perform all repairs, testing and calibrations of the backflow preventers across both VANJHCS Campuses.

2. Background: The New Jersey Healthcare System (East Orange and Lyons Campus) has both an annual and quarterly testing and inspection requirement of their backflow preventers used for fire sprinkler systems, domestic water connections, and wastewater treatment plant.

3. Period of Performance (POP): The contractor shall complete the work required under this SOW. All work must be coordinated through the facility and will be required to be performed during normal (Monday-Friday 7:00AM- 3:30PM) unless otherwise directed by the Contracting Officer Representative (COR). All off-hours work will be subject to hospital operations & scheduling. All work must be completed prior to the next normal business day. The contractor shall propose a timely schedule to meet the facilities’ needs and requirements to be approved prior to any work commencement.

a. One 12-month base year, with the provision for four (4) 12-month option years.

b. Estimated award date: February 2026.

4. Contractor Certification Requirement: The Contractor employees shall be certified plumbers with cross connection control testing (backflow testing) licensed in the state of New Jersey for the ability to test and certify all backflow prevention devices currently listed in the Equipment section below in the required tasks section. All certifications and licenses must be provided at the time of offer, prior to start of work, upon request from CO or COR, and maintained throughout the entire contract POP.

5. Contractor Responsibilities:

a. The Contractor shall provide all personnel, tools, equipment, training, supervision and supplies, necessary, to complete all work associated with the annual and quarterly backflow preventers testing that meets NFPA and NJDEP N.J.A.C 7:10-10.9(a)(1) Appendix A.

b. Provide formal documentation and certification tags for all backflow preventer devices tested.

c. Upload required testing results to the New Jersey Department of Environmental Protection (NJDEP) website.

d. Provide pricing to complete any necessary repairs for backflow prevention devices that fail testing. All repairs must be approved through COR and CO prior to commencement of any repairs.

6. Contractor Required Tasks:

a. Perform annual backflow testing on the following: SEE UPDATED EQUIPMENT LIST

b. Perform quarterly backflow testing on the following: SEE UPDATED EQUIPMENT LIST

7. Place of Performance: VA New Jersey Healthcare System – contractor must be able to service BOTH locations

a. East Orange : 385 Tremont Ave East Orange NJ 07018

b. Lyons: 151 Knollcroft Rd Lyons, NJ 07939

8. Contract Type: Firm Fixed Price

9. POC: Tiffany Vazquez-Simon, Contract Specialist tiffany.vazquez-simon@va.gov

EQUIPMENT/ INVENTORY LIST

East Orange Inventory

Building Manufacturer Size Model# Serial# Sprinkler/Domestic 1 C-level Ames 8” 2000SS 69145-0911 S 1 B-level Watts 8” NSF-61C 16011 D 2 Watts 4” No. 709DCDA 143862 S 2 Watts 2” LF909 008940 D 15 Watts 4” No. 709DCDA 143864 S 15 Watts 4” LF909 168866 D 17 Watts 4” No. 709DCDA 143865 S 16 Watts 4” No. 709DCDA S 18 Watts 4” No. 709DCDA 143861 S 8 Watts 6” LF909 16258 D 7 Watts 4” LF909 17576 D 6 Watts 4” No. 709DCDA 143866 S 5 Watts 4” No. 709DCDA 143863 S 5 Watts 2.5” LF909 001378 D

Lyons Inventory Domestic Building Manufacturer Size Model# Serial# Comments Chiller Plant Watts 4” LF909 67853 135 Watts 6” 957 P1-1065 7 Watts 4” LF909 17591 53 Watts 4” LF909 22511 57 Watts 4” LF909 17611 143 Top Wilkins 4” 975 B14569 143 Bottom Wilkins 4” 975 B14596 Water Main Watts 6” LF909 18258 Water Main Watts 8” LF909-M1 16599 14 Apollo 2” RPLF4A 11481A 14 Watts 3” LF909 001841 RPZ Backflow preventer on tag?

14 Watts 3” Unknown Unknown No nameplate on unit Lyons Wastewater Plant:

Quarterly Testing Lyons Campus Wastewater Plant:

Building Manufacturer Size Model# Serial# Comments 141 Watts 2” LF009M2QT 017447 Sewer plant downstairs front unit 141 Watts 2” 009M2QT 334820 Sewer plant downstairs back unit

The New Jersey Healthcare System (East Orange and Lyons Campus) has both an annual and quarterly testing and inspection requirement of their backflow preventers used for fire sprinkler systems, domestic water connections, and wastewater treatment plant.

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