36C24226Q0227 Sources Sought Notice.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Bread and Bakery Products for VA New Jersey Health Care System - Base + 4 Option Years

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 12203

SOLICITATION NUMBER* 36C24226Q0227

RESPONSE DATE/TIME/ZONE 01-05-2026 10:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 8920

NAICS CODE* 311812

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 2 (NCO 2)

20 Madison Avenue Ext.

Albany NY 12208-3410

POINT OF CONTACT*

Contract Specialist

Myra Florisa N. Green

Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS East Orange VA Medical Center East Orange, New Jersey

Lyons VA Medical Center Lyons, New Jersey

POSTAL CODE

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov/

URL DESCRIPTION Department of Veterans Affairs

AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov

EMAIL DESCRIPTION Contract Specialist

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposals, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Government is seeking information for market research purposes only. Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A solicitation is not currently available. The Government may or may not issue solicitation documents.

The U.S. Department of Veterans Affairs, Network Contracting Office 2 (NCO 2) has a requirement to provide bread and bakery products for two (2) VA Medical Centers within the Veterans Integrated Service Network 2 (VISN 2) New York/New Jersey VA Health Care Network:

VA New Jersey Health Care System – East Orange Campus Basement / Main Kitchen

385 Tremont Avenue East Orange, NJ 07018

VA New Jersey Health Care System – Lyons Campus

Building 54, Main Kitchen 151 Knollcroft Rd Lyons, NJ 07939-5001

The requirement is detailed in the Statement of Work section of this document.

The NAICS Code is 311812 - Commercial Bakeries.

Interested Contractors are reminded that in accordance with FAR 4.12, prospective Contractors shall complete electronic annual representations and certifications in conjunction with FAR 4.11 required registration in the System for Award Management (SAM) database prior to award of a contract.

Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, Unique Entity ID from SAM.gov and address, point of contact and social-economic category. Include letters from Original Equipment Manufacturers (OEM) if your firm is an authorized distributor.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

Contractors shall identify any Federal Supply Schedules that may carry the desired equipment or supplies.

Your response needs to address how you will meet the Government's requirements. All Contractors that are interested, regardless of their business type, and qualified to meet these requirements are asked to submit the following information:

1) Company Name:

2) Company Address:

3) Unique Entity ID:

4) Company POC Name:

5) Company POC Phone Number:

6) Company POC Email Address:

7) Company Website:

8) Business type: (Large, Small, Woman-Owned, VOSB/SDVOSB, etc.):

Please identify your company's small business size standard and applicable NAICS code. For more information refer to http://www.sba.gov/content/table-small-business-size-standards.

Note: If claiming SDVOSB or VOSB, the firm must be registered, and Center for Verification and Evaluation (CVE) verified in Veteran Small Business Certification (VetCert) https://search.certifications.sba.gov; also include VetCert certification.

Please email statements of capabilities to Myra Florisa N. Green no later than January 05, 2026, at 10:00AM Eastern time to Myra.Green2@va.hgov. This notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued it will be announced later, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

Responses to this sources sought announcement are not considered adequate responses to any future solicitation announcements.

Statement of Work for Bread and Bakery Products

Veterans Integrated Service Network 2 (VISN 2) VA New Jersey Healthcare System

1. Overview:

VA New Jersey Health Care System (VANJHCS) requires fresh, high-quality bread as well as other baked goods delivered multiple times per week to meet the Nutrition and Food Services department’s bread needs to support the nutritional requirements of their inpatient Veteran residents located at:

VA New Jersey Health Care System – East Orange Campus Basement / Main Kitchen

385 Tremont Avenue East Orange, NJ 07018

VA New Jersey Health Care System – Lyons Campus

Building 54, Main Kitchen 151 Knollcroft Rd Lyons, NJ 07939-5001

The VA intends to award a firm fixed price contract for the provision of bread and bakery products. The quantities listed in the attached Pricing Schedule are estimated requirements for the Nutrition & Food Services.

2. Scope of Work

A. General: The scope of this requirement involves providing bread and bakery products, which conform to the specifications outlined and referenced herein to the VA’s Nutrition & Food Service, located at the address shown in section 1 above.

B. Quantities: The quantities listed in the attached Pricing List represent the estimated quantities that will be ordered over the base period and option year. The actual quantity ordered may vary from this estimate but shall not exceed the total estimated quantity for the base and four (4) option years without the prior written approval of the Contracting Officer.

East Orange VA Medical Center

Item # Description Unit Quantity

Bread, Rye, Loaf, Pan Baked, Round Top, Fresh, Type V, (Soft), minimum 40 oz, 33 slices

Loaf 108

2 Bread, White, Dinner Roll, Split Top Package 144

16/pkg, 18 oz pkg

3 Bread, Wheat, Dinner Roll, Split Top 16/pkg, 18 oz pkg Package 216

4 Bread, White, Pullman Challah, Fresh, Slices, ¾”, 28 oz Loaf Loaf 300

Bread, White, Pan Baked, Round Top or Sandwich, Fresh, Type II, Slices, Individually Wrapped, Marked & Dated, 100/bx, 1 oz per slice

Box 12

Bread, Wheat, Pan Baked, Round Top or Sandwich, Fresh, Type II, Slices, Individually Wrapped, Marked & Dated, 100/bx 1 oz per slice

Box 2532

Bread, White, Enriched, Pan Baked, Round Top or Sandwich, Fresh, Type I, Minimum 28 oz Loaf

Loaf 1968

Rolls, White, Enriched, Soft, Pan Baked, (Hamburger), Fresh, No Seeds on Top, Type III, 12/pkg, 21.6 oz pkg

Package 48

Rolls, Wheat, Enriched, Soft, Pan Baked, (Hamburger), Fresh, No Seeds on Top, Type III, 12/pkg. 21.6 pkg

Package 612

Whole Wheat Dinner Rolls, Individually wrapped, 12/pkg, Mark & Dated, 1.5 oz each

Box 24

White Dinner Rolls, Individually wrapped, 12/pkg, Mark & Dated, 1.5 oz each

Box 24

Lyons VA Medical Center

Item # Description Unit Quantity

Bread, Rye, Loaf, Pan Baked, Round Top, Fresh, Type V, (Soft), minimum 40 oz, 33 slices

Loaf 120

Whole Wheat Dinner Rolls, Individually wrapped, 12/pkg, Mark & Dated, 1.5 oz each

Package 756

Bread, Raisin, Cinnamon, Fresh, Pan Baked, Round Top or Sandwich, Sliced, 16 oz loaf

Loaf 852

Rolls, White, Enriched, Soft, Pan Baked, Finger, (Hot Dog), Fresh, Type II, 12/pkg, 16 oz pkg

Package 1380

Rolls, White, Enriched, Soft, Pan Baked, (Hamburger), Fresh, No Seeds on Top, Type III, 12/pkg, 21.6 pkg

Package 2808

Bread, White, Enriched, Pan Baked, Round Top or Sandwich, Fresh, Type I, Minimum 28 oz loaf.

Loaf 2520

Bread, White, Enriched, Pan Baked, Sandwich, Type I, Slices, Individually Wrapped, Marked & Dated, 100/bx, 1 oz slice (28g)

Box 36

Bread, Wheat, Pan Baked, Round Top or Sandwich, Fresh, Type II, Slices, Individually Wrapped, Marked & Dated, 100/bx, 1 oz slice (28g)

Box 588

Bread, Wheat, Pan Baked, Round Top or Sandwich, Fresh, Type III, Minimum 24 oz loaf

Loaf 2088

C. Period of Performance:

Base Year February 01, 2026 – January 31, 2027 Option Year 1 February 01, 2027 - January 31, 2028 Option Year 2 February 01, 2028 - January 31, 2029 Option Year 3 February 01, 2029 - January 31, 2030 Option Year 4 February 01, 2030 - January 31, 2031

The decision to exercise one or more of the option years rests solely with the Government.

3. ORDERING

A. The VA New Jersey Health Care System facilities shall place orders four (4) times per week no less than two (2) workdays prior to required delivery date, upon delivery at the receiving location, items ordered shall be less than 24 hours of age. Orders shall not be placed more than 5 days prior to required delivery date, with the Government reserving the right to adjust orders 24 hours prior to scheduled delivery. Orders will be placed by the Nutrition and Food Service

Point of Contact (POC) or his/her designee. Each order will show ship to and bill to addresses and purchase order number (if required).

B. Quantities shown on previous pages represent the quantities estimated to be ordered over the delivery period. Quotes will be evaluated based on the estimated quantities. Actual quantities ordered may vary among the line items.