36C24226Q0136.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

PLACE OF PERFORMANCE

800 Irving Ave

Syracuse NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1. This is a Sources Sought Notice.

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Network Contracting Office 2 for the purpose of collecting information about ARMORED CAR SERVICES for VA VISN 2 – UPSTATE NEW YORK. The VA is seeking to provide for this requirement on or about January 2026 to establish a new service contract. The NAICS code identified for this requirement is 561613-Armored Car Services. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist, Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov by 11/20/25 10:00AM ET.

Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEI number, address, a point of contact and social-economic status documentation. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

- If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Prospective Quoters must register themselves on System for Award Management (SAM) https://www.sam.gov/. Prospective Quoters must have an active registration in SAM at the time of submission of quotes in order to participate in this procurement.

The following information is required for determining procurement strategy and viability of sources:

· Contractor shall identify pertinent point of contact for company, SAM UEI number for size standard and socioeconomic verification in SAM and SBA, as well as for any intended subcontractors.

· This service is located throughout VISN 2 – UPSTATE NEW YORK. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

· Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

· Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. How many certified/licensed/trained technicians does your company currently employ?

· Set aside requirements have limitations on subcontracting. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

· Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

· Contractor shall also identify any Federal Supply Schedules that may carry the desired services.

· Contractor shall include any relevant comments about the Attachment(s) if applicable.

STATEMENT OF WORK

ARMORED CAR SERVICES

1. SCOPE OF WORK: The contractor shall provide all personnel, supervision, transportation (armored car vehicles), labor (armed professional guards) and other items and services necessary to perform the driving, pick-up and delivery of cash and other monetary documents (i.e. checks, orders for change, etc.) from the location(s) specified. The contractor shall perform to the standards and specifications in this Statement of Work (SOW).

2. ORDERS FOR CHANGE: VA personnel will call in orders for change to the bank as early as possible. The armored car contractor shall pick-up the change when the deposits are taken to the bank. The armored car contractor shall deliver the change back to the VA on the next scheduled pick-up day as specified in the Price Schedule. If the bank is not open on any scheduled day, then the next day the bank is open.

3. The VA will:

a. Place all checks and currency order slips in a locking shipment bag. VA and authorized personnel at the bank shall have access to the shipment bag keys.

b. Maintain a shipment log book detailing the date of shipment, the amount shipped, the number of the bag used for the shipment, the check number being sent, and the signature of the person preparing the shipment.

4. The armored car personnel shall:

a. Provide proof of identity to the VA (badge or other acceptable identity as employees of the contractor).

b. Sign the cashiers’ shipment log upon pick up of locked bag.

c. Maintain a contractor log book of all shipments delivered to each VA facility that the VA cashier will verify and sign.

d. Currency orders picked up on one day shall be delivered to the VA facility the following business day.

5. DEPOSITS: The contractor is required to pick-up and deliver the deposit to the financial institution designated in the schedule of services listed in the Price Schedule and in accordance with item #3 Orders for Change above.

6. TIME SCHEDULE: The AGENT CASHIER/ CANTEEN STAFF or his/her designated representative may request that the contractor provide service during other than normal duty hours (to include weekends and holidays) based on an assessment of the situation and its impact on operations. If the contractor arrives at the VA earlier than designated in the schedule for pick-up and the VA personnel are not ready, the contractor's representative shall wait until the scheduled hours of pick-up.

The contractor shall be paid the appropriate "cost per run" amount if the contractor is required to provide service other than stated in the B.2 Price Schedule or if the contractor must return to the VA due to the fault of VA personnel not being ready for the scheduled pick-up.

7. RECEIPTS: The armored car guard(s) shall report to the Agent Cashier and Canteen Director or designated representative(s) who shall sign, date, and obtain a copy of the contractor's properly completed standard pick-up receipt. The contractor agrees to give a receipt for every deposit received and made for the designated area at the time of pick-up. Such receipt, when signed by the contractor shall constitute evidence that the distinctively and securely sealed container(s) has been received, and that the contractor accepts, as stated, carriage of the distinctively and securely sealed container(s). Any and all liabilities that arise or may arise under this agreement begins with the proper delivery of the distinctively and securely sealed container(s) to the contract carrier and terminate with the delivery of the distinctively and securely sealed container(s) by the contractor to the designated consignee (financial institution) named in this agreement and the receipt given to the contract carrier by the consignee.

8. PERSONNEL: The contractor shall provide personnel who possess the skills, knowledge, and training to satisfactorily perform the services required by this contract. The contractor has the sole responsibility of training, providing uniforms, equipping, supervising and discharging of all employees.

9. SECURITY: The contractor shall be responsible for obtaining installation passes and inspections for armored vehicles and armed personnel. The contractor shall submit a list of designated individuals or ensure contractor employees are wearing security badges for individuals who will be responsible for the pick-up and delivery of monies to the Agent Cashier or Canteen Director or designated representative. Contractor employees shall observe and adhere to all applicable federal, state and municipal laws, codes and regulations in connection with the performance of this contract. All employees shall be subject to a security clearance in accordance with the contractor’s policies and procedures. A copy of this policy and procedure shall be provided to the Contracting Officer.

a. An armored car vehicle shall be used for transporting monetary documents. The contractor shall transport necessary documentation indicating amounts transported and any return deposit documents.

10. TRAINING: The contractor shall ensure that all employees are qualified to use the type of weapon issued by the firm in accordance with state and local regulations. The contractor is also responsible for weapon re-qualification. A copy of the individual qualification/re-qualification shall be made available to the Contracting Officer. All costs associated with this training shall be borne by the contractor.

a. The armored car guard(s) coming into the VA facility shall be compliant with “VA Privacy Training for Personnel” This training must be completed on an annual basis and the completion certificate provided to the COR on an annual basis.

11. INSURANCE REQUIREMENTS: Contractor shall maintain the minimum state required insurance of properties on board of any one conveyance covered under this contract and shall furnish a certificate thereof to the Contracting Officer. Contractor shall ensure that the contract number is annotated on the insurance forms.

12. INVOICES: Contractor shall submit invoices to the address in Block 18a of the Standard Form (SF) 1449, contract award document. One additional copy of the invoice shall be forwarded to the COR designated upon contract award. (Name and e-mail address will be provided.)

In order to be considered a valid invoice, the following information must be on each invoice:

Name and Address of Company Taxpayer Identification Number:

Contract Number assigned Purchase Order Number (ie: 528 – CXXXXX – as assigned annually.)

Contract Line Item Number (CLIN) for each VA Medical Center location Invoice number Date Monthly Total Charge

13. MAXIMUM BONDING REQUIREMENTS: Contractor personnel shall be responsible for Government funds up to the maximum amounts listed on the B.2 Price Schedule per run (Maximum Bonding 100,000.00 per run).

14. Period of Performance: One base 12-moonth base year, with the provision for four 12-month option years.

a. Estimated award date: January 2026

15. Place of Performance / Schedule

3495 Bailey Ave Buffalo NY 14215 Cashier Office Main Bldg. Room 194C 1st floor Friday 8:00am-12:00pm; round trip pick-up and delivery service *1 days week pick-up deposit *No cash delivery needed US Bank Buffalo NY

Buffalo VAMC 3495 Bailey Ave Buffalo NY 14215 Canteen Main Bldg. Basement M-F 8:00am-12:00pm; round trip pick-up and delivery service *2 days per week pick up deposits *1 day per week deliver cash M&T University Plaza 3500 Main St.

Amherst NY 14226

113 Holland Ave Albany NY 12208 Cashier Office Main Bldg. Room 109 1st Floor Tuesday 8:30am-12:30pm; round trip pick-up and delivery service *1 days per week pick up deposits (currency only)

U.S. Bank, Saint Louis, MO

Albany VAMC 113 Holland Ave Albany NY 12208 Canteen Main Bldg. Basement M-F 8:00am-12:00pm; round trip pick-up and delivery service *2 days per week pick up deposits (Tuesdays & Fridays) *1 day per week deliver cash (Tuesday) AmeriCU Credit Union, Rome, NY

800 Irving Ave Syracuse NY 13210 Cashier Office Main Bldg. Room 109 1st floor Wednesday 8:00am-12:00pm; round trip pick-up and delivery service *1 day per week pick up deposits

Bank of America

Syracuse VAMC 800 Irving Ave Syracuse NY 13210 Canteen Main Bldg. CG38 Basement M-F 8:00am-12:00pm; round trip pick-up and delivery service *5 days per week pick up deposits *5 days per week deliver cash Canandaigua National Bank 72 S. Main Street Canandaigua NY 14424

400 Fort Hill Ave Canandaigua NY 14424 Canteen Bldg. 4 Basement Room 8 M-F 8:00am-12:00pm; round trip pick-up and delivery service *5 days per week pick up deposits *No cash deliveries Five Star Bank 323 W. Washington St Bath NY 14810

76 Veterans Avenue Bath NY 14810 Canteen Bldg. 35 1st Floor M-F 8:00am-12:00pm; round trip pick-up and delivery service *2 days per week pick up deposits *1 day per week deliver cash Five Star Bank 323 W. Washington St Bath NY 14810

16. Contract Type: Firm Fixed Price.

THIS IS A SOURES SOUGHT NOTICE.

ARMORED CAR SERVICES – VISN 2 UPSTATE NEW YORK

The contractor shall provide all personnel, supervision, transportation (armored car vehicles), labor (armed professional guards) and other items and services necessary to perform the driving, pick-up and delivery of cash and other monetary documents (i.e. checks orders for change, etc.) from the specified location(s). The contractor shall perform to the standards and specifications in this Statement of Work (SOW).

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