36C24226Q0100.docx

Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

CONTRACT SPECIALIST

TIFFANY VAZQUEZ-SIMON

TIFFANY.VAZQUEZ-SIMON@VA.GOV

PLACE OF PERFORMANCE

EAST ORANGE VAMC

LYONS VAMC

385 EAST TREMONT AVE

EAST ORANGE NJ

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

Sources Sought Notice

1. This is a Sources Sought Notice.

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Network Contracting Office 2 for the purpose of collecting information about VA New Jersey Healthcare System for MEDICAL GAS INSPECTION AND PREVENTAIVE MAINTENANCE SERVICES. The VA is seeking to provide for this requirement on or about DECEMBER 2025 to establish a new service contract. The NAICS code identified for this requirement is 541350 – Building Inspection Services. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Contract Specialist, Tiffany Vazquez-Simon at tiffany.vazquez-simon@va.gov. Responses are due November 6, 2025 12:00PM ET.

Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, SAM UEI number, address, point of contact and social-economic status documentation. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business).

- If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement.

- Prospective Quoters must register themselves on System for Award Management (SAM) https://www.sam.gov/. Prospective Quoters must have an active registration in SAM at the time of submission of quotes in order to participate in this procurement.

The following information is required for determining procurement strategy and viability of sources:

· Contractor shall identify pertinent point of contact for company, SAM UEI number for size standard and socioeconomic verification in SAM and SBA, as well as for any intended subcontractors.

· This service is located in East Orange, NJ and Lyons, NJ. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

· Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

· Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. How many certified/licensed/trained technicians does your company currently employ?

· Set aside requirements have limitations on subcontracting. If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

· Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

· Contractor shall also identify any Federal Supply Schedules that may carry the desired services.

· Contractor shall include any relevant comments about the Attachment(s) if applicable.

Statement of Work VA New Jersey Healthcare System Medical Gas Systems

A. Overview: The New Jersey Healthcare System at Lyons and East Orange campuses has a requirement for preventive maintenance on their medical gas systems. We are currently seeking a full service and preventative maintenance contract for both campuses. The contractor shall perform annual preventative maintenance (PM) services on each piece of equipment outlined in this scope of work.

B. Scope: The contractor shall provide all labor, materials, and equipment necessary for a full preventive maintenance program. PM shall include annual inspection and testing of the equipment. It shall also include evaluation of the medical gas system in accordance with NFPA 99, VA specifications and the terms within this statement of work. Maintenance of Dental and Medical air compressors and Dental vacuum pumps ARE NOT included in this contract.

C. Period of Performance (POP): The period of performance for this contract will include a base year plus four option years. Note: the government has the option to not exercise the option years.

a. POP to be finalized at time of award.

b. The contractor shall provide annual inspection services in February.

D. Hours of Work: All work must be performed Monday through Friday during the hours of 8:00 AM to 4:30 PM; except for the Operating Room and Recovery Rooms, which will be done at night or on weekends as scheduled and approved by the COR. No work shall be performed on Saturdays, Sundays, and Holidays unless otherwise stated and approved by the COR.

E. Reports: The contractor will provide a copy of service report to the COR. The report will include a list of all preventive maintenance checks completed, as well as identified problems and/or deficiencies found. The contractor will provide two inspection reports to the COR following completion of evaluation. The inspection documents will include, as a minimum, test parameters consisting of terminal performance, valve testing, cross connections, alarm testing, leak detection, equipment evaluation, contaminant, particulate and dewpoint testing. The service reports must be signed by both the service provider and the COR at completion of work. An electronic version of same shall be sent to the COR.

F. PM Procedures: The contractor shall evaluate each existing oxygen, medical compressed air, vacuum, and nitrous oxide systems. Sizing, flow, leaks, accessible piping, terminal performance, compressor or source configuration, valves, gauges, warning systems and alarms, back-up systems, vents, and contamination for compliance with current NFPA 99 specification and requirements.

Contractor employees shall be ASSE 6040 certified to perform maintenance and ASSE 6030 certified for inspection and testing. Minor repairs will be done while on station, more difficult repairs or those needing additional parts a quote will be provided for those deficiencies.

(Exception: There will be a system leak check using system gases and operational pressures done by the contractor where needed, tanks of appropriate gases will be used to facilitate testing.)

The system check will include originating equipment, patient rooms, clinic rooms, operating rooms (see Hours of Work), emergency rooms, and any room that contains outlets which are a part of the system. The unique inventory of outlets will be provided.

Terminals: Terminal screws, front and back body O-rings, locking mechanism adjustment, lubrication, cleaning, flow/pressure measurement and locking mechanism verification.

Valves: Rebuild leaking valves (ball type), cleaning and leaking inspection.

Alarms: Contractor will provide lamp replacement, high- and low-pressure alarm calibration, cleaning and accuracy verification. Pro Flo Vacuum Enzyme Solution Injected to Aid SCFM Performance: Pro Flo enzyme solution will be injected into vacuum systems terminals, ringed and verified to maintain maximum SCFM with minimums of 3.0 SCFM required by NFPA, JCAHO Standards.

G. Repair Procedures: All repairs are unscheduled and a quote must be approved before performing any repairs found during the annual inspection.

H. Place of Performance:

1. East Orange 385 Tremont Ave E Orange, NJ 07018 Upon arrival the contractor will report to Plumbing Shop Foreman, Bldg. 1, Room B-102, Ext. 3365. The contractor is required to sign out before leaving the facility to provide reports as required.

2. Lyons Campus 151 Knollcroft Lyons, NJ 07939 Upon arrival the contractor will report to M&R Shop Foreman, Bldg. 15, Ext. 4280. The contractor is required to sign out before leaving the facility in order to provide reports as required.

I. Equipment List:

1. Equipment List for East Orange Location:

Description of system outlets inlets Bldg. 1 - One (1)16 stories high Central Oxygen System, approximately 425 oxygen outlets distributed throughout the building.

Bldg. 1 - Two (2) Central Vacuum Systems each consisting of two Nash water-displacement vacuum pumps. located within Bldg. 1, C-Level and serving 14 stories.

Approximately 520 inlets distributed throughout the building.

Bldg. 1 – One (1) Dental Service vacuum system consisting of duplex compressors. Approximately 20 inlets

Bldg. 1 – One (1) central medical compressed air system consisting of Approximately 250 outlets duplex compressors

Bldg. 1 – One (1) Dental Service compressed air system with duplex Approximately 30 outlets compressors

Bldg. 1 – One (1) Central Nitrous Oxide distribution system service the Surgical Approximately 21 outlets Suite and Dental Clinic

Bldg. 1 – One (1) Central Carbon Dioxide distribution system service the Surgical Approximately 6 outlets (one in each OR) Suite

Bldg. 1 – One (1) Central Nitrogen distribution system service the Surgical Approximately 6 outlets (one in each OR) Suite

Bldg. 1, B-Level – One (1) Central Emergency Oxygen manifold system with six (6) Type-H cylinders

2. Equipment List for Lyons Location:

Outlets total by type Oxygen Air Vacuum Total Outlets 167 70 82 319

Equipment List: Outlets

ALARMS Location Manufacturer

Master Alarm Location Building 3 1st Floor Building 7 2nd Floor Building 1 CDC Police Building 15 Maintenance Office Building 14 Boiler room

J. Contract Type: Firm Fixed Price.

K. VA Sensitive Information / IT Systems: Access to a VA system or VA sensitive information is not required. The C&A requirements do not apply, and a Security Accreditation Package is not required.

L. Contract POC

a. Contract Specialist – Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

b. Contracting Officer – Natalie Acevedo Natalie.acevedo@va.gov

c. COR East Orange – TBD

d. COR Lyons - TBD

The New Jersey Healthcare System at Lyons and East Orange campuses has a requirement for preventive maintenance on their medical gas systems. We are currently seeking a full service and preventative maintenance contract for both campuses. The contractor shall perform annual preventative maintenance (PM) services on each piece of equipment outlined in this scope of work. The contractor shall provide all labor, materials, and equipment necessary for a full preventive maintenance program. PM shall include annual inspection and testing of the equipment. Maintenance of Dental and Medical air compressors and Dental vacuum pumps ARE NOT included in this contract. The period of performance for this contract will include a base year plus four option years.

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