Revised Statement of Work.docx

STATEMENT OF WORK (SOW)

Project # 561A4-26-503 Replacement Coils for Buildings 4, 53, 54, 57, 135, 143 1/29/2026

1. Contract description.

Replacement Chilled Water Coils, Steam Coils for Buildings 4, 53, 54, 57, 135, and 143.

2. Background.

The Lyons, New Jersey VA Medical Center is undertaking a project to replace numerous AHU coils in Buildings 4, 53, 54, 57,135, and 143. Without functioning coils, these AHUs lose the ability to properly heat or cool corresponding spaces. Given the need for redundancies in these buildings, coils must be replaced and installed immediately to avoid situations that would leave entire floors or buildings without cooling or heating.

Ensuring all AHUs are capable and functioning would create beneficial redundancies, ultimately protecting the safety of the veterans.

3. Scope.

The Contractor Shall Furnish and Install all Original Equipment Manufacturer (OEM) Chilled Water Coils, Steam Coils and all labor and materials to provide complete replacement as per the scope of work for the replacement of the bad chilled water and/or steam coils in the buildings listed below:

· Building 4 - AHU (1) ALL Steam & Chilled water Coils (Trane Unit)

· Building 4 - AHU (2) ALL Steam & Chilled water Coils (Trane Unit)

· Building 53 - AHU (1) ALL Steam and Chilled water coils.

· Building 53 - AHU (2) ALL Steam and Chilled water coils (Trane Unit)

· Building 53 - AHU (3) ALL Steam and Chilled water coils (Trane Unit)

· Building 54 - Duct Coil off of AHU (2) (Above Ceiling in Dining Room 2nd floor)

· Building 54 - AHU (3) ALL Chilled Water Coils (Centralaire 1420A2)

· Building 57 - AHU (1) ALL Steam Coils (Carrier 28CW1636D21112-K)

· Building 57 - AHU (2) ALL Steam Coils (Carrier 39ED39)

· Building 135 - AHU (1) ALL Chilled Water Coils (Carrier 39ED36)

· Building 135 - AHU (2) ALL Steam Coils and Chilled water Coils (Carrier 39ED36)

· Building 135 - AHU (3) ALL Steam Coils (Carrier 39ED 39)

· Building 143 - AHU (4) ALL Hot water and Chilled Water Coils (Carrier Unit)

· Building 143 - AHU (5) ALL Hot water and Chilled Water Coils (Carrier Unit)

After installation of the new coils, all associated piping shall be properly pressurized and leak tested, and a complete startup shall be performed on all affected units in accordance with VA standards. A VA HVAC representative shall be present during startup for verification and acceptance.

All removed coils shall be returned to the HVAC Supervisor’s shop. All debris shall be disposed of in accordance with applicable regulations, and waste disposal reports shall be submitted prior to the end of the contract period. For projects extending over multiple quarters, waste reports shall be submitted on a quarterly basis.

4. Specific Tasks.

A. The scope of work shall include, but shall not be limited to, the following primary tasks:

· Assess the AHU location for access and isolation requirements. De-energize the AHU and perform lockout/tagout of all associated power sources.

· Document existing site conditions with photographs and submit a brief condition report prior to commencing new work.

· Any component or part connected to, or forming part of, the AHU that was previously functioning and becomes damaged or impaired as a result of the contractor’s work (e.g., malfunctioning, dripping, reduced performance) shall be repaired or replaced by the contractor at no additional cost to the Government.

· When applicable, notify hospital staff, the COR, and all affected departments of planned downtime whenever an AHU shutdown is required.

· Isolate the AHU from the building HVAC, refrigerant, water, and/or steam systems as required for the work.

· Disconnect all electrical and piping connections (refrigerant, chilled water, steam, and/or hot water lines) from the existing coil.

· Using appropriate dollies, lifts, and rigging, safely remove the existing coil and transport it to the VHA chiller plant or other designated location, as applicable.

· Install the new coil, positioning and securing it in accordance with the manufacturer’s specifications (OEM design) as well as VHA requirements and applicable trade standards.

· Reconnect all piping, electrical and controls connections, including brazing or welding of piping where required to provide a functioning AHU. Press‑type fittings (e.g., ProPress) are not permitted for any new connections.

· Obtain all required hot work permits, have them signed by Safety, and submit copies to the COR prior to performing any welding, brazing, or other hot work.

· Where pipe tie‑ins require removal or cutting of existing old piping or insulation, contractor will provide and install new pipe and pipe insulation to restore the system to a fully working and insulated condition.

· Restore AHU power, remove lockout/tagout devices, and restore controls as required.

· Refill, pressurize, and leak‑test all steam, chilled water, and hot water circuits and associated coils.

· Perform AHU start-up and verify proper operation of all functions, including airflow, temperature control, humidity control, and coil integrity. Perform all necessary adjustments to achieve full and proper operation.

· Develop and provide a recommended maintenance schedule for VHA staff to follow for routine upkeep of the new coil(s) and associated components.

B. Immediately upon receipt of the contract award, the Contractor shall:

· Provide a detailed project schedule showing milestones and critical activities.

· Submit material submittals for all major equipment and components for review and approval prior to procurement.

· Provide a list of all contractors and subcontractors who will be on site so that appropriate clearances and PIV/flash badges can be obtained in advance.

· Provide proof of required OSHA training (e.g., OSHA cards) for all personnel performing work under this contract.

5. Performance Monitoring (if applicable).

Work shall be coordinated with the facility through the Contracting Officer’s Representative (COR). The COR will monitor the contractor’s performance on a daily basis, and the contractor shall submit a daily progress report to the COR.

6. Security Requirements.

General Contractor’s employees shall not enter the project site without appropriate security badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

No photography of VA premises is allowed without written permission of the Contracting Officer except as specifically required by the scope of the work.

VA reserves the right to close or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI).

N/A

8. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work.

Not Used

b. Identification of Potential Conflicts of Interest (COI).

Not Used

e. Inspection and Acceptance Criteria.

The COR is responsible for certifying that the work done under the contract is performed to time and standard. They are also responsible for assuring the inspection and acceptance of products provided incidental to services.

9. Risk Control

Contractor should take all measures for safety & infection control and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered.

Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

10. Place of Performance.

Mechanical rooms in Buildings 4, 53, 54, 57, 135, 143

Minimize interference of construction activities with flow of Medical Center traffic, keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

11. Period of Performance.

Contractor to start immediately after receiving the NTP, estimate completion time is 90 calendar days.