S02 - 36C24225R0042 0003 Amendment.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

None

Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

Department of Veterans Affairs Samuel S . Stratton VA Medical Center Network Contracting Activity 113 Holland Avenue (2-90NCA) Albany NY 12208-3410 To all Offerors/Bidders

36C24225R0042

X

See CONTINUATION Page

The purpose of modification P0003 is to:

Upload the updated RFQ document with corrections - document title: S02-36C24225R0042_Amended RFQ_Document Answer questions posed by a vendor Change the Period of Performance/Pricing Period One from 6/1/2025 - 5/31/2026 to 8/1/2025 to 5/31/2026

All other terms and conditions remain unchanged and in full effect

Corey Swinton Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Pricing Period 1 Buffalo Medical O2 Gas E Tanks - Cubic Feet per tank - 24 250 tanks on site Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6835 - Medical Gases

Pricing Period 1

TANKS OWNED BY VA

Buffalo Medical O2 Gas Form D Tanks - Cubic Feet per tank - 15 Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Medical O2 Gas Form H Tanks - 247 CF Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

CO2 Gas Form H Tanks - Lbs per tank - 50 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Breathing Air E Tanks - 22CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Breathing Air H Tank 232 CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Medical Gaseous Nitrogen H Tank Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Nitrous Oxide H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

Testing Mix .3%CO2,3%CH4,21%O2 IN N2 H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

5%CO2,5%H2, in NIT H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1 Batavia Medical O2 Gas E Tanks - Cubic Feet per tank - 24 Tanks On Site 100 Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

SMALL MEDICAL CYLINDER RENT

Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

DAYS DAILY RENTAL - E W/OXY-GEN I

Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

DAYS SPECIALTY GAS CYLINDER RENTAL

Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1 Emergency Delivery Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

HYDROSTATIC TESTING VA TANKS AS REQUESTED - SIZE D TANKS

Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 1

LOST CONTAINERS

Quote all types of Containers Contract Period: Base POP Begin: 08-01-2025 POP End: 05-31-2026

Pricing Period 2

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 250 tanks on site Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Buffalo Medical O2 Gas Form D Tanks - Cubic Feet per tank - 15 Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Medical O2 Gas Form H Tanks - 247 CF Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

CO2 Gas Form H Tanks - Lbs per tank - 50 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2 Breathing Air H Tank 232 CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Medical Gaseous Nitrogen H Tank Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Nitrous Oxide H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Testing Mix .3%CO2,3%CH4,21%O2 IN N2 H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

5%CO2,5%H2, in NIT H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 2

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 Tanks On Site 100 Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

SMALL MEDICAL CYLINDER RENT

Pricing Period 2 Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

DAYS DAILY RENTAL - E W/OXY-GEN I

Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

DAYS SPECIALTY GAS CYLINDER RENTAL

Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Emergency Delivery

Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

HYDROSTATIC TESTING VA TANKS AS REQUESTED - SIZE D TANKS

Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

LOST CONTAINERS

Quote all types of Containers Pricing Period 2 Contract Period: Option 1 POP Begin: 06-01-2026 POP End: 05-31-2027

Pricing Period 3

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 250 tanks on site Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Buffalo Medical O2 Gas Form D Tanks - Cubic Feet per tank - 15 Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Medical O2 Gas Form H Tanks - 247 CF Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

CO2 Gas Form H Tanks - Lbs per tank - 50 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

H Tank 232 CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Medical Gaseous Nitrogen H Tank Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Nitrous Oxide H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Testing Mix .3%CO2,3%CH4,21%O2 IN N2 H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

5%CO2,5%H2, in NIT H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 3

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 Tanks On Site 100 Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

SMALL MEDICAL CYLINDER RENT

Pricing Period 3 Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

DAYS DAILY RENTAL - E W/OXY-GEN I

Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

DAYS SPECIALTY GAS CYLINDER RENTAL

Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Emergency Delivery

Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

HYDROSTATIC TESTING VA TANKS AS REQUESTED - SIZE D TANKS

Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

LOST CONTAINERS

Pricing Period 3 Contract Period: Option 2 POP Begin: 06-01-2027 POP End: 05-31-2028

Pricing Period 4

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 250 tanks on site Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Buffalo Medical O2 Gas Form D Tanks - Cubic Feet per tank - 15 Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Medical O2 Gas Form H Tanks - 247 CF Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

CO2 Gas Form H Tanks - Lbs per tank - 50 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

H Tank 232 CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Medical Gaseous Nitrogen H Tank Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Nitrous Oxide H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Testing Mix .3%CO2,3%CH4,21%O2 IN N2 H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

5%CO2,5%H2, in NIT H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 4

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 Tanks On Site 100 Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

SMALL MEDICAL CYLINDER RENT

Pricing Period 4 Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

DAYS DAILY RENTAL - E W/OXY-GEN I

Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

DAYS SPECIALTY GAS CYLINDER RENTAL

Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Emergency Delivery

Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

HYDROSTATIC TESTING VA TANKS AS REQUESTED - SIZE D TANKS

Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

LOST CONTAINERS

Pricing Period 4 Contract Period: Option 3 POP Begin: 06-01-2028 POP End: 05-31-2029

Pricing Period 5

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 250 tanks on site Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Buffalo Medical O2 Gas Form D Tanks - Cubic Feet per tank - 15 Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Medical O2 Gas Form H Tanks - 247 CF Tank Type - Aluminum Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

CO2 Gas Form H Tanks - Lbs per tank - 50 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

CO2 Gas Form F Tanks - Lbs per tank - 7 Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 10 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

H Tank 232 CF Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Medical Gaseous Nitrogen H Tank Tank Type - Steel Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Nitrous Oxide H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 2 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Testing Mix .3%CO2,3%CH4,21%O2 IN N2 H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

5%CO2,5%H2, in NIT H Tank Please include Delivery and Gas as all one Delivery on Demand - COR will call in order Quantity of tanks on site 1 All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Pricing Period 5

Medical O2 Gas E Tanks - Cubic Feet per tank - 24 Tanks On Site 100 Tank Type - Aluminum Medical Grade Oxygen Please include Delivery and Gas as all one Delivery on Demand - COR will call in order - Estimate 2X a week All Values are yearly values are estimates Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

SMALL MEDICAL CYLINDER RENT

Pricing Period 5 Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

DAYS DAILY RENTAL - E W/OXY-GEN I

Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

DAYS SPECIALTY GAS CYLINDER RENTAL

Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Emergency Delivery

Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

HYDROSTATIC TESTING VA TANKS AS REQUESTED - SIZE D TANKS

Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

LOST CONTAINERS

Pricing Period 5 Contract Period: Option 4 POP Begin: 06-01-2029 POP End: 05-31-2030

Questions Asked and Answered

1. 1. As the NAICS for this RFQ is 325210 Industrial Gas Manufacturing, please confirm whether this is a Service Contract or a Supply Contract.

Answer: This is a Supply contract

1. EVALUATION:

1. SET-ASIDE/TIERED EVALUATION: PG 100 of 118 (FAR 52.212-2) states that the evaluation method for this opportunity is “lowest price technically acceptable,” but the SF1449 includes a “Solicitation notice of tiered evaluations, including large businesses.” The LPTA evaluation method contradicts the use of a tiered evaluation as this RFQ is 100% set-aside for SDVOSB firms, according to Box 10 on the SF1449; however, throughout the RFQ’s clauses, there are statements included that specify “This clause applies only if this contract is awarded to an SDVOSB/small business concern/unrestricted concern,” presumably in support of the tiered evaluation method, which includes large businesses. Please confirm if this is an SDVOSB Set Aside or an Unrestricted tiered evaluation as the SF1449 states it’s an SDVOSB Set Aside Tiered Evaluation yet the term “Tiered Evaluation” is not stated anywhere else in the RFQ, specifically not inclusive to the Instructions to Offerors/Evaluation sections. If not an SDVOSB Set Aside, please explain how an RFQ can be 100% set-aside for SDVOSB concerns and yet have a tiered evaluation that allows for unrestricted competition. This approach seemingly contradicts the Veterans First Contracting Program that sets aside solicitations for veteran-owned businesses. Please clarify.

Answer: Under a tiered evaluation process the solicitation is set-aside for SDVOSB’s.

VAAR 819.7010 Tiered Evaluation is being added to the solicitation (C.17 page 74) under this amendment

1. LPTA EVALUATION METHOD: What is the GOV’s rationale for evaluating on an LPTA basis to award an offeror that meets the bare minimum requirement instead of considering the offer that brings the most value for a critical hospital function such as delivering medical-grade oxygen for Veteran consumption (classified by the FDA as a prescription drug)? We recommend a “Best Value” evaluation approach to ensure the VA receives the best possible offer/service instead of just awarding to the offeror with the lowest price that meets the minimum technical requirement.

Answer - The government has determined that the use of the LPTA evaluation method is sufficient to meet the government needs.

3.

a. GFE CYLINDER STORAGE: PG 5 of 118 in the RFQ (SOW, first para.) states that “The Contractor shall be responsible for providing, filling, transporting, handling, servicing, maintaining, delivering, picking up and storing medical gases and medical gas cylinders/tanks.” PG 5 (Section 1.1) again states that the Contractor is responsible for “… storing medical gases and cylinders for all facilities located with VISN 2, Buffalo and Batavia VA Medical Centers catchment area.” Please confirm that the above language is only referring to storing contractor-owned cylinders and that the VA is not expecting the Contractor to store or manage its inventory of GFE cylinders as this is the responsibility of each respective facility (as VA Owned Cylinders are filled they are immediately delivered back to the facility, not full cylinders kept on hand at the branch waiting for the facility to order).

Answer: We are not expecting the contractor to store our tanks

b. GFE CYLINDER REQUIREMENTS: PG 9 of 118 (Section 6.1) states that “Each Government-owned medical gas cylinder and appurtenance shall be returned one for one to match the pick-up number.” The Contractor can only deliver what was picked up from the facility previously and there is no guarantee that what is being delivered full is the same cylinder/quantity that is being picked up empty, so the requirement of a one-for-one exchange to match the pick-up number is not reasonable 100% of the time. We request that this requirement be removed or revised.

Answer: The requirement will be removed or revised.

c. VA’s GFE CYLINDER TRACKING SYSTEM: PG 9 of 118 (Section 6.2) states that “A regular review of VA’s tracking of the cylinders shall be used to determine if the Contractor lost any government-owned medical gas cylinders and appurtenances.” Please clarify what the VA’s cylinder tracking system/method entails in order to determine if the Contractor lost any GFE cylinders. Is the VA performing internal audits, or does the VA have a formal internal inventory control process that personnel adhere to? Will the VA provide an example of the VA’s tracking documentation to offerors for how the VA determines the quantity of lost VA-Owned Cylinders?

Answer: The VA is not performing internal audits

4. PROOFS OF DELIVERY (PODs):

1. GFE CYLINDER PODs: PG 15 of 118 (Section 10.1.1) states that the delivery ticket for GFE cylinders must include “The number of cylinders at the Contractor’s facility prior to delivery.” As it is not the responsibility of the Contractor to store or track the VA’s GFE cylinders and we would not have any stored GFE cylinders at our facility prior to delivery, we request the removal of this requirement on the POD for GFE cylinders.

This section is removed from the RFQ

1. CONTRACTOR-OWNED CYLINDER PODs: PG 15 of 118 (Section 10.1.2) states that the delivery ticket for contractor-owned cylinders must include the “Contract Number, Facility PO Number or Delivery Order number.” Aligning with the 100% set-aside status of this opportunity, the POD from an SDVOSB’s subcontractor would not include any prime-contract-specific information, including the Contract Number or PO Number, as the contract would between the VA and the Prime Contractor. We request the removal of the requirement that PODs include the Contract Number, Facility PO Number or Delivery Order number.

Answer: The government will not change this section and is now Section 10.1.1.

1. RFID TECHNOLOGY REQUIREMENT: PG 8 of 118 (Section 5.2) states that “Tanks are required to use RFID technology to better track and report our delivery and rental bills” in reference to the E-sized oxygen cylinders. Does the VA already have RFID sensors in place throughout both hospitals to accommodate such a highly technical request? The RFID technology requirement is not mentioned anywhere else in the RFQ in more detail nor is there a CLIN provided to price this service, so please confirm if the VA is, indeed, requiring offerors to track all E-sized oxygen cylinders via RFID within the (2) VAMCs covered under this solicitation?? The set-up and implementation of an RFID tracking system internal to both the VAMC Buffalo and VAMC Batavia is an expensive and cumbersome requirement, so please provide more information and a CLIN so that offerors understand the specifics and expenses of quoting this service for the VA.

Answer: The VA is requiring offerors to track all daily E sized cylinders via RFID technology, no CLIN will be provided. RFID tracking is currently employed on E-Sized cylinders by the incumbent.

MONTHLY SUMMARY REQUIREMENT: PG 10 of 118 in the RFQ (Section 7.5.3) states that “The Contractor shall provide, within five (5) business days after the end of the rental period, a monthly summary for each delivery location...” We request that this requirement be revised to allow for the submission of monthly summaries within the first (10) business days of the following month. There are required processing times for consolidating monthly summaries following a month’s end, and Contractors must ensure all Proofs of Delivery (PODs) for the previous month have become available (oftentimes these take several days to post) before they can complete that processing as the PODs are required to summarize all deliveries and returns before rental charges can be calculated. As a result, the requirement to provide a monthly summary for each location within (5) days is impractical due to the availability of the data and processing times required.

Answer:

Section 7.5.3 is amended to read:

The Contractor shall provide, within ten (10) business days after the end of the rental period, a monthly summary for each delivery location (sub-accounts) to the individual facility COR(s) showing the following

1. DELIVERY REQUIREMENTS:

3. DELIVERY TIMEFRAME: PG 15 of 118 (Section 10.8) lists the delivery timeframe as 8AM-2PM, which is a 6-hour window. The industry standard is to allow for an 8-hour delivery window. Would the GOV be amenable to allowing deliveries between 8AM and 4PM?

Answer: The government will not change this section, there is no one in receiving after 3pm

3. DELIVERY DAYS: PG 15 of 118 (Section 10.8) also lists the delivery days as Monday-Friday. Are the VAMCs Buffalo and Batavia currently receiving deliveries every day of the business week? Or do the facilities have established delivery days (e.g., MON & WED) for a more efficient logistical flow? Please clarify for both locations.

Answer: Both facilities will accept deliveries Monday – Friday with the exception of Federal Holidays.

1. ORIENTATION MEETING TIMELINE: PG 11 of 118 (Section 8.1) states that “The Contractor shall provide an orientation meeting and training for the main VA facility within 20 business days of contract award.” However, PG 12 (Section 9.3) states that “The Contracting Officer shall furnish the Contractor with the names of individuals delegated as OO authority by separate letter upon issuance of the contract or agreement within 20 days of contract award.” The Contractor will not be able to hold the orientation meeting and training without the list of delegated ordering authorities, so there is a conflict presented in the (2) quoted requirements as they share the same 20-day deadline. Will the VA please revise the Contractor’s requirement to provide the orientation meeting within (20) days after the list of ordering authorities has been provided by Contracting?

Answer:

Section 8.1 is amended to read:

The Contractor shall provide an orientation meeting and training for the main VA facility 20 business days after providing a list of contacts. This orientation meeting will cover information on delivery, orders, Contractor’s points of contact, etc.

1. TRANSITION TIMELINE: PGs 11-12 of 118 (Section 8.2) state that “In the event that the awardee of this contract is not the incumbent Contractor (outgoing Contractor), or that the medical gas cylinders and appurtenances furnished by the awardee are not the property of the incumbent Contractor the incoming Contractor shall work with the VA and incumbent Contractor during the phase-in transition period so it can be accomplished without disruption in supplies and services. Beginning on the effective date of the contract and subject to the establishing of Ordering Officers, facilities will begin placing orders for the medical gases listed on this contract.” There is no specified timeline for the referenced phase-in transition period, and the industry standard is to allow 30-60 days for a formal transition between contractors. Please confirm the transition timeline for all incoming contractors, including an awarded SDVOSB who may subcontract to the incumbent supplier. With the recent effects of DOGE on the extensive approval process for Federal Contract Awards, it’s plausible that this award may not occur until after the projected POP is to begin on 6/1/2025, just under (3) weeks after Offeror Submissions are due on 5/13/2025.

Answer: There will be a 45 day transition phase

1. ELECTRONIC DATA INTERCHANGE (EDI): EDI is mentioned throughout PGs 12-14 of the RFQ as an ordering option and provides applicable requirements for ordering via EDI. As EDI requires a time-intensive setup process, please confirm if the VAMCs Buffalo and Batavia are currently using EDI as an ordering method. If they do not, is it the facilities’ intention to begin using EDI under the contract that will result from this solicitation?

Answer: The language is in there in case the VA decides to change to EDI in the future, at this point the government intends to email for weekly orders and will use the Tungsten/IPPS system for payment of invoices.

1. CYLINDER RENTAL PERIOD: PG 10 of 118 (Section 7.5) is specifically titled “Monthly Rental Charges” with 7.5.2 stating that the “Contractor shall take note of the ending balance at the end of each rental period and assess the monthly charges for that rental period based on that ending balance.” PG 18 of 118 (Section 15.1) also states that “Rentals will be paid and invoiced on a monthly basis in arrears.” However, the provided Pricing Sheet only includes CLINs for Daily Rental charges (CLINs 0013-0015) and RFQ includes sections also explaining Daily Rental procedures. Please confirm that cylinder rental charges will be assessed on a monthly basis and please provide Monthly Rental CLIN QTYs for which to account for monthly rentals. Please note that Monthly Rental is more consistent with industry standard as Daily is much more labor intensive and requires additional technology (e.g., scanning cylinders) which is not a service universally provided by suppliers, especially not the small business arena.

Answer:

7.5.1 is amended to read:

Upon the delivery of contractor-provided cylinders, daily rental rates shall apply to those cylinders beginning on the day of delivery and shall be subject to verification of receipt by the VA facility. Upon the pickup of emptied contractor-provided cylinders, as noted on the delivery slip by the Contractor’s delivery driver, the rental charges shall cease as of that date for the returned cylinders.

7.5.2 is amended to read:

The Contractor shall track the number of contractor-provided cylinders on hand at each facility and shall take note of the beginning balance for cylinders on hand at each facility at the beginning of each billing period. Each billing period shall begin on the first day of the calendar month and shall end on the last day of the calendar month. The Contractor shall adjust the inventory counts for each type of cylinder based on each delivery and pickup throughout the billing period. Contractor shall take note of the ending balance at the end of each billing period and assess the monthly charges for that billing period based on that ending balance. Rental pricing shall be assessed using the LIN prices for daily rental of cylinders, which can be found in the Schedule of Items.

1. ANNUAL AUDITS:

8. AUDIT TIMELINE: PG 17 of 118 (Section 13.1) states that “The annual cylinder inventory audits must occur for each main VA facility, within 45 calendar days of the end of an ordering period.” Please confirm if “within 45 calendar days” means before, after, or either in relation to the end of an ordering period (e.g., either 45 days before the end of an ordering period or after the end of an ordering period, totaling a 90-day window).

Answer:

Section 13.1 is amended to read:

The COR or Facility POC will conduct, at a minimum, an annual review of cylinder inventories to reconcile the number of cylinders on hand in comparison to the number of cylinders held on the delivery ticket. The annual cylinder inventory audits must occur for each main VA facility, within 45 calendar days before the end of a pricing period. An inventory report will be provided to the COR, CO, and the FCSCO.

8. REQUIRED FACILITIES: PG 17 of 118 (Section 13.2) refers to “those facilities denoted with an “X” in the column titled ‘Annual Cylinder Audit Required’ on Attachment D.2 – Facility Locations,” but there is no “Attachment D.2” provided and the only facilities referenced in the RFQ are the VAMCs Buffalo and Batavia. Please confirm this statement was included in error and that offerors can expect to only inventory the (2) VAMCs once per contract year.

Answer:

Section 13.2 is amended to read:

Cylinder inventory audits, conducted annually, for each main VA facility located at the addresses listed in Section 10.3, generally require a minimum of one day with at least one vendor representative present while the audit is conducted.

8. ANNUAL AUDIT CLIN: Per multiple references throughout the RFQ, annual audits are required for both VAMCs, but there is no Annual Audit CLIN provided in the Pricing Sheet in order for offerors to account for the expenses of conducting the required audits. Will the GOV please add a CLIN for an Annual Audit as there are actual costs associated with having the SDVOSB Prime Contractor send a POC to the (2) VAMCs each contract year to perform cylinder audits (travel, lodging, etc.)? It is common in the industry in VA multi-year contracts for Contractors to be able to charge/account for these annual audit costs via a provided CLIN.

Answer: The VA will not provide a CLIN for an annual audit, it is the responsibility of the contractor to account for their property in order for the VA to be able to pay for any lost cannisters if there are any.

1. CONTRACTOR TRACKING SYSTEM: PG 17 OF 118 (Section 14.1) details the tracking system to be provided and maintained by the Contractor, including the provision of “current cylinder counts.” Please note that day-to-day accuracy of cylinder counts cannot be guaranteed; instead, the Contractor will calculate all cylinder balances and cylinder rental charges in accordance with invoicing procedures and provide the current cylinder counts to the VA monthly. Please confirm that the VA will accept monthly updates to its cylinder balances for each facility. We also request for the removal of the tracking system bullet #4 on PG 17.

Answer:

Section 14.1 is amended to read:

A tracking system will be provided and maintained by the Contractor. Access to this tracking system will be given to each delegated COR/facility in order for each facility to review their reports when needed. The tracking system shall provide the ability to:

· Review all legible delivery tickets that have been countersigned by the facility

· Review all past invoices

· Review all countersigned and mutually agreed upon audits

· Current monthly cylinder counts

1. EMERGENCY ORDERS: PG 14 of 118 (Section 9.8) states that “VA shall, at its discretion, be able to place emergency orders with the Contractor. These orders shall be placed by OOs via telephone, to a phone number designated by the Contractor.” If orders are placed via phone call, how is an audit trail captured for the transaction? Would the GOV please allow the facilities to place emergency orders via an established Order Form that includes the signature of the authorized POC placing that order, which would ensure an audit trail is recorded for both parties?

Answer:

Section 9.8 is amended to read VA shall, at its discretion, be able to place emergency orders with the Contractor. These orders shall be placed by OOs via an established order form that includes the signature of the OO. Contractor must respond to the facility by email within one (1) hour to confirm receipt of an emergency notification and obtain specific delivery details unique to said emergency to ensure their best response. Emergency orders shall be delivered within 24 hours after being placed, including after business hours, on both weekdays and weekends, as needed. Emergency orders will be subject to the emergency delivery LIN on the Schedule of Items.

1. TECHNICAL SUBMISSION REQUIREMENTS:

11. REDACTED TECHNICAL: PG 98 of 118 (Instructions to Offerors) requires the submission of a redacted Technical file for Volume Two. Please confirm the utility of providing a redacted technical document. Is there a blind evaluation committee that will be reviewing proposals? Please also confirm that the VA is only asking offerors to redact their Technical Base Document and not ALL accompanying attachments included in the Technical Submission as this a time-consuming process. Please note that due to the file size of a redacted PDF, a separate email will be required to send the redacted document during the submission process.

Answer: This solicitation is amended so that a redacted technical file is not required.

11. MANUFACTURER CERTIFICATIONS: PG 6 OF 118 (Section 2.2) in the RFQ states that “If the Contractor is not the manufacturer…the Contractor must provide evidence of the medical gas manufacturer’s current licenses, permits, certifications, or registrations required by the FDA in the states in which this contract is performed, as well as an executed copy of the resellers agreement within ten (10) calendar days of contract award…” However, the Instructions to Offerors on PG 99 (Technical, Section b) require that a nonmanufacturer “…identify the medical grade gas manufacturer(s) that will be used as sub-contractors and produce evidence of the manufacturer(s)’ licensing, permits or registrations as required by the states in which this contract is performed.