SoW Replace Domestic Water Distribution Systems Phase 2 v2_01.doc

Statement of Work

James J. Peters Veterans Affairs Medical Center 130 West Kingsbridge Road

Bronx, NY 10468 Replace Domestic Water Distribution System Phase 2 Background: The Main Building of the James J. Peters Veterans Affairs Medical Center, 130 West Kingsbridge Road, Bronx, New York 10468 finds itself in need of critical upgrades to its water supply and heating systems. The aging infrastructure, comprising the hot water heater system and sections of water main pipes, is seeking an upgrade to ensure the facility’s smooth operation. Recognizing the urgency, the Medical Center is seeking the expertise of an architectural engineering firm to design a state-of-the-art hot water heater system, design for construction to install new sections of water main pipes and conduct a comprehensive survey of the existing water main system. This endeavor aims not only to enhance the hospital’s operational efficiency but also to prioritize the well-being of both patients and staff by ensuring a reliable and modernized water infrastructure. Work must follow VA Directive 1061.

The intention is to come on-site to survey the current infrastructure and give recommendations on how to improve the current system and see where it may fail in the future. The design for this phase should include improvements for valves, circulation pumps, booster pumps, gate valves, globe valves, butterfly valves, hot water heaters and sections of main that are on the ground floor, basement level, and first floor. The water main sections off from 3 streets, one from Kingsbridge Road, one from Webb Avenue, and one from Sedgwick Avenue. Circulation and booster pumps should be considered for the water system in the ground floor mechanical room, the penthouse mechanical room, and in the basement. Other valves (butterfly, gate, globe, etc.) should be considered for these rooms/floors as well. Recommendations should be included in the design for any valves, pumps, sections of main that are decaying, in need of repair or would fail an inspection. In addition to all these parameters, there are two water tanks (one on the ground floor and one in the penthouse) which should be removed and should be included in the design the estimation of such a cost and how it shall be removed by a contractor.

A survey will be required, by the contractor, in accordance with the specified work to ensure all areas are properly inspected. Drawings of the main will also be required, and they shall be taken from the curb at which the VA receives city water through to the basement and ground floors. A COR will sign off on a completed work to be considered complete.

Architect Engineering firm will stipulate to the contracting firm that all debris shall be removed from the site, in accordance with policy and procedures. Locations for contractors’ material storage, dumpsters, cranes, etc. shall be determined by the CO, COR, and contractor. The materials should be removed off-site and shall include a sanitation ticket to ensure its removal was safe.

A. Scope of Work:

1. Survey parts and materials needed for a state-of-the-art water heater, which utilized new technology and is compact enough to fit in the space of the current hot water heaters. The architect engineering firm must design this piece of water infrastructure and supply drawings such that they fit with the current domestic water lines. The architect must design a system with 8 heaters, 2 for each area which currently has a hot water heater. See VA Directive 1061 under “schematic diagram”; also see the TIL for hot water heater implementation. The AE firm must design this portion involving the hot water heaters according to the design guide and provide guidance on necessary steps.

2. The hot water tanks in the ground floor mechanical room and the penthouse must be removed. A detailed outline should be submitted, and it should contain drawings and details about demolition, removal, safe work practices, fire safety, and more.

3. Sections of main should also be incorporated into the architect’s drawings. There should be separate drawings for each main, and how they incorporate into each other and branch out into the facility. This should be done from the curb of Sedgwick Avenue, Webb Avenue, and Kingsbridge Road since there are 3 water mains that connect into 1 main for the Main Building 100. This design should include all buildings incoming domestic water and their possible upgrades. The AE should look for any designs, if feasible, that don’t have 3 sections of main with 1 chokepoint much like the current set up.

4. Booster and circulation pumps should also be considered in this design. Use similar brand to existing/other similar quality booster pumps and circulation pumps shall be considered by the architect engineer to ensure our water heaters and domestic water have proper circulation. The design must specify what is existing, what works and does not work, and should give recommendations on what a future contractor should be replacing the current system with if necessary. It is necessary to consider that the building will need new models of our 8 current circulation pumps and consider a proper number of booster pumps to be on standby while the current 4 are in use.

5. New valves are also to be considered for this project. The architect in their survey should be gathering information regarding the valves that come into the building from the water main. Many of these gate valves (varying from 2 inches to 4 inches) are rusting through and should be added to the design. Recommendations on new valves, sizing, and upgrading efficiency should be included as well. This goes for the butterfly valves on the risers (varying from 3 inches to 6 inches), globe valves on the piping, and other valves found on the basement and ground floor. All recommendations should be priced so a future contractor can use this information in a future phase of construction.

6. Create a design plan for the new sections of main to be built and replaced. Take note and report on which sections of main need repair and should be the focus of future work so that the water infrastructure can be maintained before failure. The contractor shall add to their design any damage and take sufficient photos in order to justify their decisions. There shall be drawings of all main pipes on the ground floor from the curb and throughout the ground floor and basement. Cost estimates and design details should be included to guide a future construction contractor on how to replace these mains and which areas are to be prioritized. The AE firm should expect to use GPR technology to conduct their study.

7. Temperature sensors are needed in accordance with VA specifications downstream. See VA Directive 1061. The architect firm shall survey how many temperature sensors are necessary to satisfy the VA specs and estimate their cost for implementation. While some areas have individual mixing valves, it is up to the AE to design a larger, if necessary, system for scald protection. The AE firm is to include a continuous water monitoring of incoming water quality for temperature, pH, biocide, and turbidity. A monitoring system should be in place for all individual buildings of the facility that connect off the main. This system should allow the VA to extract this data digitally from anywhere. This probe should be on the inlet to the buildings water feed.

8. Pressure reducing stations are required for the water heater design plan. These pressure reducing stations should be implemented where the AE deems necessary to have continuous pressure at all 9 floors of the Medical Center. The implementation of these pressure reducers should be located at critical areas and be able to be integrated into the existing mechanical systems.

9. Field visits for future questions and design changes of construction work should be incorporated into the cost and budget given to the architect firm. Estimate for 10 Construction Period Services.

10. The Architect should review and replace as needed the backflow preventers. The designer will inspect and see if any needed to be added/removed, or even replaced due to age concerns.

11. The AE firm should include into their designs a relining of the pool in Building 110 and the specifications that go along therein.

12. A five (5) year warranty is required for the construction work and should be considered in the AE’s design guide for a later contractor to do this work.

13. A series of drawings, survey, and design builds are necessary for the completion of this work. A COR must sign off on receipt of the drawings, survey, and design builds.

14. Architect firm should have certifications for work to be performed. These certifications shall be submitted during the bidding process and will be considered when choosing an AE firm. Please submit all additional documents to be considered for this work.

15. Costs associated with the construction phase should be in detail. The architect should be estimating the costs of this work and should phase this work out in a way that does not lead to major disturbances in the Medical Center’s water or heat.

16. Incorporate VA Directive 1061 for Prevention of Healthcare-associated Legionella Disease and Scald Injury from Water Systems. If this directive is to update in the future, then it is the responsibility of the design team to incorporate that.

17. A dead leg survey should be conducted from the design team to identify and eliminate dead legs—sections of piping that don’t see regular flow. The survey should point out ways to increase efficiency, reduce maintenance times, and reduce water stagnation.

18. This design needs to follow the plumbing design guide, VA directives, and specs. If the AE company is changing any values, they will need to follow any appropriate specs. An ICRA and WCRA are also necessary for this work since water is involved.

PROJECT MANAGEMENT:

Contractor shall assign a full-time project manager for the duration of the project in its entirety with 5 years plumbing experience. Resume of dedicated sit supervisor must be approved by the COR. The Project Manager shall have the necessary training, knowledge, and experience required to help ensure the timely and successful completion of the project and all related duties. The Contractor will submit qualifications of their Project Manager to the Contracting Officer’s Representative within 10-days of contract award. The Project Manager shall be the on-site representative of the Contractor and shall oversee all aspects of day-to-day project operations and shall serve as the Contractor’s primary point of contact, including the ability to meet with the Contracting Officer, at the Government’s convenience, for meetings to discuss project status and/or contractual issues as necessary.

AUTODESK CONSTRUCTION CLOUD (ACC) ACCESS REQUIREMENT

SECTION 01 32 00

CONSTRUCTION DOCUMENTATION

PART 1- GENERAL

1.1 DESCRIPTION:

A.

Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1.2 REQUIREMENTS:

A.

Contractor shall accomplish and complete the following tasks upon award of contract:

1.

Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

2.

Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

Full Name

Company Name

Email Address

Role/Position on the project (i.e., Project manager, site super)

4.

Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5.

Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 Business days.

B.

Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

C.

Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

D.

The contractor shall only use the ACC platform for all contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

E.

Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

F.

Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

B. Safety Requirements

The Contracting Officer or his/her designee will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default.

C. Period of Performance

All work shall be completed within 365 Calendar days of the Notice to Proceed (NTP).

D. Place of performance Site for the work to be performed will be the main building (Building 100) in the James J Peters Veterans Affairs Medical Center. Specifically on the ground floor, basement floor, penthouse, and adjacent connecting rooms and corridors surrounding them where pumps, water heaters, main valves, and sections of main apply.

E. Inspection If inspection services are required for equipment or a performed task, then an inspection shall be done by the VA COR/POC upon completion. Upon completion of the survey, or maintenance service, the COR/POC will perform the inspection in the presence of the contractor personnel, prior to the contractor personnel leaving the facility. This inspection will ensure that all equipment is returned to full functioning condition. No invoices will be processed for payment prior to the completion of COR inspection. Please send invoices to the COR for inspection for prompt payment. If the service is routine and/or performance based, then inspections may not occur for every service date but may occur periodically as part of a Quality Assurance Surveillance Plan (QASP). If this is the case, then a QASP will need to be provided as a separate document.

F. Drawings, and Other Attachments See attached pictures. (4 photos)

G. Government Furnished Property N/A H. Other Related Services (Not Included in the Scope of Work)

Any services not expressly stated in this statement of work are not authorized. Services such as inspection, Original Equipment Manufacturer (OEM) required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer will be considered inclusive.