36C24225Q0896.docx

Sources Sought Notice Sources Sought Notice

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Samuel S . Stratton VA Medical Center 113 Holland Avenue (2-90NCA) Albany NY 12208-3410

POINT OF CONTACT*

Contracting Officer Charles Collins Charles.Collins@va.gov 518-626-5084

PLACE OF PERFORMANCE

James J Peters VA Medical Center

130 W Kingsbridge Rd

Bronx NY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

1. This is a Sources Sought Notice

(a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited.

(b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only.

(c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law.

(d) This Sources Sought is issued by VISN 2 Contracting Office in Albany NY for the purpose of collecting information about James J Peters VA Medical, 130 W Kingsbridge Rd. Bronx NY Fire Alarm Testing, Maintenance and Repair. The VA is seeking to provide for this requirement as of 10/1/2025 to replace an expiring contract. The NAICS code identified for this requirement is NAICS Code 561790 Other Service to Building and Dwelling and NAICS Size standard $9 Million. The requirement is detailed in the Statement of Work section of this document.

(e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these service, are encouraged to email a capability statement and full information to Chales Collins at Charles.Collins@va.gov.

- Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic.

If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government’s Procurement Strategy.

The following information is required for determining procurement strategy and viability of sources:

Set aside requirements have limitations on subcontracting. This service is located in Bronx, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work?

If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company?

How many years’ experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity?

How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years?

How many certified/licensed technicians does your company currently employ?

- Contractors shall also identify any Federal Supply Schedules that may carry the desired services.

- Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors.

- Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs.

- Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded.

- Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable.

- Contractors shall include any relevant comments about the Attachment(s) if applicable.

Below is the Limitation on Subcontracting – Certificate of Compliance Clause. Please complete this as part of your response.

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

As prescribed in 819.7011(b), insert the following clause:

VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that -

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) □ Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:_________________________ Printed Title of Signee: ____________________________ Signature: ____________________________________________ Date: _______________________ Company Name and Address:____________________________________________________ (End of clause)

KITCHEN/CANTEEN EXHAUST

DUCT QUARTERLY CLEANING (FULL SERVICE)

DEPARTMENT OF VETERANS AFFAIRS

JAMES J. PETERS VA MEDICAL CENTER

BRONX, NEW YORK

SCOPE OF WORK

INTRODUCTION

Quarterly maintenance cleaning is required for the James J. Peter VA Medical Center kitchen duct work to ensure that the duct work is functioning properly and to avoid hazardous situations.

KITCHEN

1. The contractor shall scrape, wash and polish four [4] stainless steel canopies located inside the main kitchen in Building 100. Clean the interior of the horizontal ducts starting from the air handling room GE-12.

2. The contractor shall scrape and clean the interior blower blades and housing for exhaust fan #49. Once the blower is cleaned contractor shall proceed to the interstitial area above the main kitchen. In that area there are removable access doors to get into the exhaust ducts then the contractor shall continue cleaning the ducts until they reach back to the kitchen hoods from the air handling room.

3. Hoods shall be tagged with date of cleaning and company name and address by the contractor.

4. All work here is to be done starting at 7:30PM during the week at a date suitable with the COR of the contract. This is to be done Quarterly [4 times per year].

5. All grease, dirt and accumulation of foreign matter shall be removed by the contractor from the interior surfaces of the horizontal ducts, undersides and outsides of canopies, and fan housings and blades. The canopies shall be cleaned with a non-corrosive cleaner and polish. The contractor shall provide MSDS sheets for all chemicals used on site. All accumulated matter shall be placed in disposable leak proof containers and removed from the facility by the contractor.

6. Contractor shall access the ducts’ interior for cleaning.

7. The contractor shall notify on record the COR of any deficiencies in the ducts, duct parts, duct connections points upon discovery.

8. The contractor shall provide the COR action plan for quarterly maintenance cleaning after initial survey and after completion of quarterly maintenance cleaning.

9. The contractor will provide the COR a weekly look ahead of maintenance cleaning.

10. The contractor shall never use harmful/ hazardous materials, liquids, gas, sprays in areas while food is directly exposed.

11. The contractor shall protect any and all surfaces where food will be exposed from coming into direct contact with material, liquids, gas, sprays used for maintenance cleaning.

CANTEEN

1. The contractor shall scrape, wash and polish five [5] stainless canopies in the Canteen kitchen. Clean the interior of the horizontal ducts starting from the exhaust fan KE-1 located on the compactor area roof.

2. The contractor shall Scrape and clean the blower blades and housing of KE-1. Once the blower is cleaned the contractor shall clean and scrape all the ductwork attached to the fan on the roof. Then proceed to the interstitial area above the Canteen Kitchen and clean and scrape all horizontal ductwork connected to the fan.

3. Hoods shall be tagged with date of cleaning and company name and address, by the contractor.

4. All work here is to be done starting at 2:00PM during the week at a date suitable with the COR of the contract. This is to be done Quarterly [4 times per year].

5. All grease, dirt and accumulation of foreign matter shall be removed by the contractor from the interior surfaces of the horizontal ducts, undersides and outsides of canopies, and fan housings and blades. The canopies shall be cleaned with a non-corrosive cleaner and polish. The contractor shall provide MSDS sheets for all chemicals used on site. All accumulated matter shall be placed in disposable leak proof containers and removed from the facility by the contractor.

6. Contractor shall access the ducts’ interior for cleaning.

7. The contractor shall notify on record the COR of any deficiencies in the ducts, duct parts, duct connections points upon discovery.

8. The contractor shall provide the COR action plan for quarterly maintenance cleaning after initial survey and after completion of quarterly maintenance cleaning.

9. The contractor will provide the COR a weekly look ahead of maintenance cleaning.

10. The contractor shall never use harmful/ hazardous materials, liquids, gas, sprays in areas while food is directly exposed.

11. The contractor shall protect any and all surfaces where food will be exposed from coming into direct contact with material, liquids, gas, sprays used for maintenance cleaning.

COMPLIANCE AND REGULATION

The contractor shall have (CECS) Certified Exhaust Cleaning Specialist who will lead the cleaning crew thru out the entire service. The (CECS) will be a member of (IKECA) International Kitchen Exhaust Cleaning Association.

2. The contractor shall be required to have a (CESI) Certified Exhaust System Inspector as a member of the service staff for inspecting and reporting on the hoods and ducts.

3. The contractor shall be required to ensure the cleaning service crew are (CECT) certified Exhaust Cleaning Technicians.

4. The contractor shall have exhaust hood cleaning certified crew to perform the service.

The contractor shall be a member of (CHDCA) Certified Hood and Duct Cleaners Association.

6. The contractor shall be in accordance with (NFPA 96) National Fire Protection Association Standard 96, Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.

7. The contractor shall ensure that all staff performing the service are (OSHA) Occupational Safety and Health Administration Certified with 30-hour training card.

8. The contractor shall insure that grease and debris removal is in accordance with the (EPA) United States Environmental Protection Agency guidance for cleaning/ sanitizing commercial kitchen hoods and ducts and remove and disposal of grease.

9. All grease should be removed rather than just emptied into the local drains to avoid clogging.

10. The contractors service and staff shall be in accordance with the NYS Health Regulation, Title 10, Part 14.

Period of Performance:

The expected period of performance for this requirement is a base year and four options years (which may or may not be exercised based on the needs of and at the discretion of the government).

Security Requirements:

Upon entering JJP-VA buildings the contractor and/or contractor employees will be required to show proof of identity (must have a valid photo ID) as well as pass through a security screening. All Contractors and Contractor personnel shall be subject to the same Federal security and privacy laws, regulations, standards, and VA policies as VA personnel, including the Privacy Act, 5 U.S.C.

§552a, regarding information and information system security. Vendor shall be always escorted in the VA office buildings. The contractor will be accompanied by designated government personnel and shall sign in upon arrival. Services will not require connection to the VA network.

The C&A requirements do not apply, a Security Accreditation Package is not required. At no time during the execution of the duties listed in this statement of work will the contractor interface with VA systems or VA sensitive information.

Safety Requirements:

While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA) and adhere to VAAR 852.237‐70 Contractor responsibilities.

Sources Sought Notice