36C24225Q0884.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Steris Spectra G8 Surgical Headlight Hospital Kit - Brand Name Only

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

12203 36C24225Q0884

08-04-2025 14:00 EASTERN TIME, NEW YORK, USA

30 DAYS AFTER THE RESPONSE DATE

N

339112

Department of Veterans Affairs Network Contracting Office 2 (NCO2) 20 Madison Avenue Ext.

Albany NY 12208-3410

Contracting Officer Myra Florisa N. Greeen Myra.Green2@va.gov

PLACE OF PERFORMANCE

ADDRESS

Samuel S. Stratton VA Medical Center 113 Holland Avenue Albany NY

POSTAL CODE 12208

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://vaww.va.gov/default.asp URL DESCRIPTION Department of Veterans Affairs AGENCY CONTACT’S EMAIL ADDRESS Myra.Green2@va.gov EMAIL DESCRIPTION Point of Contact

DESCRIPTION

THIS IS A SOURCES SOUGHT NOTICE ONLY. This notice does NOT constitute a request for proposal, request for quote, or invitation for bid. No formal solicitation document exists at this time. We are seeking information for market research purposes only. The Government will not pay for any information solicited.

The Government is seeking information for market research purposes only. Your responses to the information requested will assist the Government in determining the appropriate acquisition method. A solicitation is not currently available. The Government may or may not issue solicitation documents. The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 2), is conducting market research for qualified firms, SDVOSB, VOSB or small, that are capable of providing Steris Spectra G8 Surgical Headlight Hospital Kit – Brand Name Only to the Samuel S. Stratton VA Medical Center in Albany, New York.

This is for the Brand Name of the Steris Spectra G8 Surgical Headlight Hospital Kit, which includes MedLed Spectra G8 Surgical Headlight, 6 Batteries, 4-Bay Charger, 45W Wall Plug/USB, Padding Conversion Kit, Carry Case. Any vendor interested needs to be an authorized reseller. Authorized Resellers are subject to the SBA Non-Manufacturing Rule and may not be given credit under their issued Socio-Economic Category and will be evaluated only as similarly situated vendors/manufacturers. NAICS 339112 is NOT on the SBA Class Waiver List nor will SBA Non-Manufacturer Waiver will be requested for this Brand Name requirement.

Scope of Work:

The Veterans Integrated Service Network (VISN 2) needs four (4) Steris Spectra G8 Surgical Headlight Hospital Kit to directly replace current headlight systems that are no longer serviceable or have become technologically outdated. The procurement will support uninterrupted surgical care, reduce risks associated with equipment failure, and enhance procedural efficiency and visibility.

Requirement/Salient Characteristics/Specifications:

Common Nomenclature: commercial description): Spectra G8 Hos Kit; G8 Headlights ,6 Batteries,4-Bay Charger, 45W Wall Plug/USB, Padding Conversion Kit, Carry Case

Principles of operation: The Spectra G8 functions as a portable, battery-powered LED headlight system. Its operation is based on the following principles:

1. Light Emission: The device uses high-efficiency LED technology to produce a concentrated beam of white light (up to 300,000 lux) suitable for illuminating surgical fields.

2. Optical Control:

The user can adjust the beam diameter to suit different surgical requirements. This is typically achieved through a rotating or sliding control mechanism located near the lens of the headlight.

3. Battery Operation:

The headlight is powered by rechargeable lithium-ion batteries housed in a battery pack worn by the user or attached to a belt or garment. Each battery provides approximately 5 hours of continuous use. Battery packs are replaceable to allow uninterrupted operation.

4. Hands-Free Illumination:

The headlight is mounted on a lightweight, adjustable headband (with patented AirPad™ technology), allowing the user to direct the light with head movement. This design provides a hands-free lighting solution that enhances surgeon mobility and reduces clutter in the sterile field.

5. User Comfort and Ergonomics:

The headlight’s ergonomic design distributes weight evenly, reducing fatigue during extended use. The padding system enhances comfort and fit, accommodating various head sizes and shapes.

Restrictive environmental conditions: N/A

Intended use: The Spectra G8 Surgical Headlight is intended to provide high-intensity, focused illumination for healthcare professionals during surgical and clinical procedures. It is designed to enhance visibility in deep or minimally accessible surgical fields, allowing for precision, safety, and efficiency during operations. This device is suitable for use in operating rooms, procedure rooms, and clinical environments across various medical specialties including general surgery, neurosurgery, ENT, orthopedics, and more.

The Spectra G8 is a Class I medical device and is FDA-registered. It is intended for use by trained medical professionals and is not designed for home or non-clinical use.

Warranty: Supplier warrants capital equipment to be free from defects in material and workmanship under normal use and operation for a period of one year after date of shipment to customer.

Training: Staff and physicians have been trained and have trialed the Spectra G8 headlight.

PLACE OF PERFORMANCE

Samuel S. Stratton VA Medical Center 113 Holland Avenue Albany, NY 12208

The applicable NAICS Code is 339112 - Surgical and Medical Instrument Manufacturing, with a Small Business size standard of 1,000 Employees.

Submission Instructions:

All interested parties should respond, in writing via email to Myra.Green2@va.gov referencing “36C24225Q0884 Steris Spectra G8 Surgical Headlight Hospital Kit" in the subject field. No telephone inquiries will be accepted. In response, please include the following:

1. Business name, address, point of contact, and UEI number.

2. Information describing your interest.

3. Indicate FSS/GSA contract number or Open Market, as applicable.

4. Tax ID number.

5. Company Socio-Economic SIZE (example…large, small, SDVOSB, VOSB, WOSB etc.)

6. Capability statement showing capacity to supply Steris Spectra G8 Hospital Kit.

7. Letter of Supply from the manufacturer to confirm that you’re an authorized supplier/distributor.

8. Evidence of Past Performance or experience in providing the specified product.

9. Confirmation of ability to meet delivery timelines and warranty service.

If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED with the Small Business Association (SBA) (see internet site:

https://search.certifications.sba.gov/).

Interested firms are reminded that in accordance with FAR 4.1201(a) Prospective contractors shall complete electronic annual representations and certifications at the System for Award Management (SAM) as a part of required registration in conjunction with FAR 4.1102(a) that mailto:Myra.Green2@va.gov states, Prospective contractors shall be registered in the (SAM) database prior to award of a contract or agreement. Therefore, due to time constraints, vendors must be registered in System for Award Management (SAM) at http://www.sam.gov to be considered for an award.

This notice does not commit the Government to award a contract, nor does it restrict the Government to a particular acquisition approach. Feedback and capability information received may be used to refine the acquisition strategy.

Your response is required by 2:00PM EST on August 04, 2025.

http://www.sam.gov/