36C24225Q0780.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* RFQ - Brand Name or Equal REPLACE PUBLIC ANNOUNCEMENT SYSTEM

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14227

SOLICITATION NUMBER* 36C24225Q0780

RESPONSE DATE/TIME/ZONE 07-16-2025 14:00 EASTERN TIME, NEW YORK,

USA

ARCHIVE 30 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* 5830

NAICS CODE* 334290

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office (NCO) 2

2875 Union Road

Suite 3500

Cheektowaga NY 14227

POINT OF CONTACT*

Contracting Officer

Janelle Bonafede

Janelle.Bonafede@va.gov

716-862-7461 ext. 24570

PLACE OF PERFORMANCE

ADDRESS Northport Veterans Affairs Medical Center

79 Middleville Road

Northport NY

POSTAL CODE 11768

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov

URL DESCRIPTION VA Home Page

AGENCY CONTACT’S EMAIL ADDRESS Janelle.Bonafede@va.gov

EMAIL DESCRIPTION Network Contracting Office

DESCRIPTION

Requirement: The Northport VA Medical Center is requiring the brand name or equal to purchase of a Bosch Public Announcement System to replace the existing PA system that has reached its end of life.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2025-04 6-11-2025.

This solicitation is set-aside for: Unrestricted

The associated North American Industrial Classification System (NAICS) code for this procurement is 334290, with a small business size standard of 800 employees.

The FSC/PSC is 5830.

Requirement: The Northport VA Medical Center is requiring the brand name or equal to purchase of a Bosch Public Announcement System to replace the existing PA system that has reached its end of life.

Specifications: This is a brand name or equal to requirement.

Part number Item Description Quantity

PVA-4CR12 System Controller 1

Combined Synopsis-Solicitation for Commercial Items

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PVA-15CT Operator Call Station 1

PVA-2P500 System Power Amplifier 2x500W 3

PRA-PSM24 System Power Supply Module 24V 1

PRS-1AIP1 Audio-over-IP interface 1

Laptop Laptop-Windows 11 1

Salient Characteristics are as follows:

Easy configuration, but without losing the ability to solve complex requests.

A configuration wizard and an expert program interface shall be provided. Fast and correct installation shall be possible, but it shall also be possible to handle complex and specific application requirements.

A free programmable Task Engine shall be available via the expert program interface. The configuration wizard shall be able to provide a step-by-step configuration guide that creates a complete IRIS-Net system configuration file. To set up a network configuration, a minimum number of handling and knowledge needs to be required. A zero network system configuration setup shall be available.

Due to its flexibility, the system shall eliminate the project risk right from the start. The matrix structure shall be evident throughout the system. Dynamic channel routing and intelligent audio power distribution shall make the system suitable for almost any application into the low and mid-size segment.

The system shall be designed to ensure a system-wide intelligent power management architecture. The system shall raise the bar and create a PA/EVAC system that uses the lowest power consumption for the application. The system shall be able to go in sleep mode in case of a power failure without losing supervision. It shall save on batteries and maintenance costs!

The system shall add pro-sound audio quality level to the PA/EVAC system This high-quality level shall enable combined use of Fire/EVAC with applications that requires high-quality audio, such as presentation rooms, school stages, etc. The excellent sound quality shall ensure excellent intelligibility in all kind of situations. The system wide signal to noise ratio shall be at least 100dB.

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The call station shall be designed as a modern device and shall have a LC display. The call station shall provide a green LED on the Microphone to show that a call is broadcasted from the call station.

The system shall be able to handle up to 16 call stations on a local system and up to 64 call station in a networked system.

It shall be possible to show faults on the LC display of the call station.

Furthermore it shall be possible to lock the call station with either a numerical key lock or a key switch lock. The call station shall provide and option to monitor a single zone or a group in the system.

The system shall be capable to address up to 942 zones with a total speaker load up to

164.000 Watt shared over up to 200 amplifiers in a networked solution.

It shall be able to handle 4 system program sources and 12 local program inputs on each system in the network and it shall be possible to share the sources with other systems in the network. The networked system shall increase the number of channels in the network system to up to 16 channels.

It shall be possible to spare with one or more amplifiers per controller. The number of spare amplifiers shall be independent to the number of amplifiers connected to the controller to take over from a duty amplifier in case one fails.

The system shall be able to record for at least 30 minutes of broadcasted evacuation messages and/or speech. It shall have an option to select recorded the full evacuation including the messages or only the spoken messages broadcasted via the emergency microphones. It shall be possible to download the recordings via a web interface as .wav files for analyses.

The system must provide a redundant audio transport channel to ensure a secondary audio path can be established in case of a network failure.

The system shall provide an emergency audio shall to which other controllers in the network shall react in case of a data communication failure.

It shall be possible to order as single system components to enable local rack built solutions or as pre-built and wired rack built solution from the factory with a basic configuration.

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The system shall provide an EN54-16 certified IP based communication interface to enable IP communication with fire detection system such as a FPA5000.

All components to fit into a 19” half rack.

Windows 11 laptop with RJ45 network port and IRIS-Net software installed.:

Screen Size 16 Inches Hard Disk Size

512 GB

CPU Model AMD R Series Operating System Windows 11 Pro

a. Zen 3 Gen Ryzen 7 7735U 3.20GHz Processor (upto 4.7 GHz, 16MB Cache, 8- Cores, 16-Threads, ); AMD Radeon 660M Integrated Graphics

b. 16GB DDR5 SODIMM; 802.11ax Wifi, Bluetooth 5.3, RJ-45, Webcam, Fingerprint, Backlit KB Standard Keyboard

c. 16.0" WUXGA (1920x1200) 60Hz Display; 65W PSU, Type-C Power-In, 3-Cell 47 WHr Battery; Black Color

d. 512GB 2242 PCIe NVMe SSD; HDMI,LAN, Thunderbolt 4, USB 3.2 Type-C, Headphone/Microphone Combo Jack

e. Windows 11 Pro-64

FOB Destination.

Place of Performance/Place of Delivery

Northport VAMC

79 Middleville Road

Northport, NY 11768

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The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018)

52.225-2 Buy American Certificate (Oct. 2022) and 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products

– Certificates MUST be submitted as applicable and signed for consideration.

Upon request, site visits will be available at Building 200 to assess the space.

NOTE: Site visits are NOT mandatory, and expenses will not be reimbursed for attending site visit.

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (Oct 2018)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications– Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (Jan 2021)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

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52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509))

52.222-3, Convict Labor (June 2003) (E.O.11755).

52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024) (E.O.13126).).

52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212)

52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793)

52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627)

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

(JUN2020) (E.O. 13513)

52.225-1, Buy American-Supplies (OCT2022) (41 U.S.C. chapter 83).

52.225-2 Buy American Certificate (Oct. 2022) – must be completed as applicable and signed for offer to be considered.

52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018)

852.212-71 Gray Market and Counterfeit Items (Feb 2023)

852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. (NOV 2022) – must be completed as applicable and signed for offer to be considered.

52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

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(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

Line item No. Country of origin Exceeds 55% domestic content (yes/no)

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

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All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Janelle.Bonafede@va.gov.

The following are the decision factors:

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Technical Capability: Offeror has the capability of meeting all requirements of the Statement of Work and is authorized to provide all requested equipment.

(ii) Price: The Government will evaluate the price by adding the total of all line-item prices. The total Evaluated Price will be that sum.

(iii) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

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Submission shall be received no later than 1400 hours EST 07/16/2025 to Janelle.Bonafede@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janelle Bonafede at Janelle.Bonafede@va.gov.

Point of Contact

Janelle Bonafede Contracting Officer

Network Contracting Office (NC02), Supply Team 1

Appletree Business Park

2875 Union Road

Suite 3500

Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570

E-mail: Janelle.Bonafede@va.gov

See attached document: VA Notice of Limitations on Subcontracting.

See attached document: Buy American Certificate FAR 52.225.